Agenda

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AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney July 12, 2021, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Hale



					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		50586	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

		2.		50587	Personnel Changes, Human Resources.

					Attachments:
					Personnel Changes

					FYI NOTIFICATION:

		1.		50539	Intra-County account transfers transmitted on June 17, 2021, Auditor.

					Attachments:
					Memo
					Inter-County Account Transfers 06/17/2021

		2.		50580	Voluntary terminations, Human Resources.

					Attachments:
					Voluntary Terms May FY21

		3.		50576	Turnover, Human Resources.

					Attachments:
					May FY2021 Turnover

		4.		50577	Addendum No. 1 to Cisco Phones and Accessories (IFB No. 2021-201) to make various changes to the Information for Bid, Purchasing.

					Attachments:
					Addendum no. 1

		5.			Notification of budget adjustment(s)/amendment(s):

			a.	50542	$65.86 for CARES Act Funding, Auditor.

					Attachments:
					Court memo CARES Act 6 21 2021
					CARES Act Spending Update 6 21 2021
					PAJ3 MUNIS
					Court Orders

					COMMISSIONERS COURT BUSINESS:

1.					Public Comments. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

2.					Presentation/Recognition:

	a.			50592	Justice of the Peace and Constables Association (JPCA) Deputy of the Year Award, Constable, Precinct 3.

					Attachments:
					Memo
					JPCA Award
					State Presentation

3.					Consent Agenda Items:

	a.			50532	Disbursements for the period ending July 6, 2021, Auditor.

					Attachments:
					Court Order 2021-645-07-12
					Disbursements

	b.			50533	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order 2021-646-07-12
					Indigent Defense Disbursements

	c.			50560	Tax refunds totaling $1,814,788.92, Tax Assessor-Collector.

					Attachments:
					Court Order 2021-647-07-12
					cc summary sheet 7-12-21

	d.				Advertisement(s):

		1.		50523	Painting of Security Barriers at Justice Center (IFB No. 2021-288), Construction & Projects.

					Attachments:
					Court Order 2021-648-07-12
					Memo
					Legal Notice
					Bid Packet.

		2.		50565	Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239), Construction & Projects.

					Attachments:
					Court Order 2021-649-07-12
					Memo
					Legal Notice
					Bid Packet

		3.		50566	Professional Services, Testing and Balancing Services for Various Projects (RFQ No. 2021-311), Construction & Projects.

					Attachments:
					Court Order 2021-650-07-12
					Memo
					Legal Notice
					RFQ Packet

		4.		50461	Vending Services (IFB No. 2021-230), Facilities.

					Attachments:
					Court Order 2021-651-07-12
					Dept memo
					Legal notice
					Bid packet

		5.		50451	Road Materials, Flexbase (Grade 1, Type A) (IFB No. 2021-231), Public Works.

					Attachments:
					Court Order 2021-652-07-12
					memo
					legal notice
					Bid packet

		6.		50551	Road Materials, Emulsified Asphalts (IFB No. 2021-233), Public Works.

					Attachments:
					Court Order 2021-653-07-12
					memo
					Legal notice
					Bid packet

		7.		50552	Culverts, Bands, Drop Structures (IFB No. 2021-315), Public Works.

					Attachments:
					Court Order 2021-654-07-12
					memo
					Legal notice
					Bid packet

	e.				Award(s):

		1.		50524	Cisco Phones and Accessories (IFB No. 2021-201) to Prospect Computer & Communications, Inc., Information Technology.

					Attachments:
					Court Order 2021-655-07-12
					Award of the Cisco EOL Phone Replacement
					Contract Data
					Bid Tabulation
					Award Letter
					1295
					2252

		2.		50544	McAfee Hardware & Software Maintenance (IFB No. 2021-222) to vCloud Tech, Inc., Information Technology.

					Attachments:
					Court Order 2021-656-07-12
					Court Memo
					Contract Data
					Bid Tabulation
					Award Letter
					1295
					2252

		3.		50574	Infax Docket Display System Upgrade (Contract No. 2021-329) to Infax, Inc., Information Technology.

					Attachments:
					Court Order 2021-657-07-12
					Award
					Infax Sole Source Court Order
					Quote
					IT Standards List
					IT Standards List Court Order
					1295
					2252

		4.		50553	WEX Fuel Cards (Contract No. 2021-313) to WEX Bank through Sourcewell Cooperative Contract No. 080620-WEX, and further authorize the Purchasing Agent to finalize and execute addendum for same, Public Works.

					Attachments:
					Court Order 2021-658-07-12
					Memo
					Evaluation
					Agreement
					Cooperative award
					2252 form

	f.				Agreement(s):

		1.		50517	Interlocal Cooperative Purchasing Agreement with Fannin County per Texas Local Government Code 791, Purchasing.

					Attachments:
					Court Order 2021-659-07-12
					Agreement

	g.				Amendment(s):

		1.		50558	No. 1 to Professional Services, Architect for Small County Projects (RFQ No. 2018-294) with Spurgin & Associates Architects to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

					Attachments:
					Court Order 2021-660-07-12
					Memo
					Amendment
					Contract Amendment No. 1
					Form 1295
					2252 Certification

	h.				Change Order(s):

		1.		50514	No. 1 to Firearms, Ammunition & Accessories (IFB No. 2020-125) with SilencerCo, LLC to update section 4.6 price redetermination terms, extend the contract for one (1) year through and including June 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order 2021-661-07-12
					Memo
					Change Order
					Form 2252
					Form 1295

		2.		50515	No 1. to Firearms, Ammunition & Accessories (IFB No. 2020-125) with TK Tactical dba Colorado Sunrise Holdings LLC, to update section 4.6 price redetermination terms, extend the contract for one (1) year through and including June 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order 2021-662-07-12
					Memo
					Change Order
					Form 2252
					Form 1295

		3.		50516	No. 1 to Safety Wear (IFB No. 2020-186) with AARDVARK Tactical, Inc. to extend the contract for one (1) year through and including June 30, 2022, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order 2021-663-07-12
					Memo
					Change Order
					Form 2252
					Form 1295

		4.		50518	No. 1 to Safety Wear (IFB No. 2020-186) with Galls, LLC to extend the contract for one (1) year through and including June 30, 2022, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order 2021-664-07-12
					Memo
					Change Order
					Form 2252
					Form 1295
					Supporting Documentation

		5.		50519	No. 1 to Safety Wear (IFB No. 2020-186) with GT Distributors, Inc. to extend the contract for one (1) year through and including June 30, 2022, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order 2021-665-07-12
					Memo
					Change Order
					Form 2252
					Form 1295
					Change Order #1 Price Sheet
					Supporting Documentation

		6.		50530	No. 1 to Vending Services (IFB No. 2018-172) with SPG Vending Solutions, Inc. to extend the contract for sixty days through and including November 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order 2021-666-07-12
					Amendment
					Dept memo
					Change order
					Change Order
					1295 form
					2252 form

		7.		50520	No. 2 to Safety Wear (IFB No. 2020-186) with Municipal Emergency Services, Inc. to extend the contract for one (1) year through and including June 30, 2022, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order 2021-667-07-12
					Memo
					Change Order
					Form 2252
					Form 1295

		8.		50521	No. 2 to Safety Wear (IFB No. 2020-186) with Nardis, Inc. d/b/a Nardis Public Safety to extend the contract for one (1) year through and including June 30, 2022, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order 2021-668-07-12
					Memo
					Change Order
					Form 2252
					Form 1295

	i.				Contract Renewal(s):

		1.		50567	Professional Services, Mechanical, Electrical, and Plumbing Engineering Services (RFQ No. 2020-225) with MD Engineering, LP, LLP to extend the contract for one (1) year through and including September 30, 2022, Construction & Projects.

					Attachments:
					Court Order 2021-669-07-12
					Memo
					Contract Renewal
					Form 1295
					2252 Certification

		2.		50459	Storage and Microfilm Creation (Contract No. 2018-331) with Granicus, LLC to extend the contract for one (1) year through and including September 30, 2022, County Clerk.

					Attachments:
					Court Order 2021-670-07-12
					Memo
					Renewal Letter
					2252 Certification
					1295 Form..

		3.		50543	Transportation of Election Equipment (RFP No. 2019-208) with Lord's Relocation Services, Inc. d/b/a All Points Pioneer to extend the contract for one (1) year through and including September 30, 2022, Elections.

					Attachments:
					Court Order 2021-671-07-12
					Department Memo
					Letter
					1295 form
					2252 form

		4.		50406	Road Materials, Aggregate for Surface Treatment & Stone Rip Rap (IFB No. 2020-242) with Nobles Materials LLC to extend the contract for one (1) year through and including September 30, 2022, Public Works.

					Attachments:
					Court Order 2021-672-07-12
					memo
					Letter
					1295 form
					2252 form

		5.		50554	Asphaltic Concrete (IFB No. 2019-302) with Oldcastle Materials Texas, Inc. d/b/a Texas Bit to extend the contract for one (1) year through and including September 30, 2022, Public Works.

					Attachments:
					Court Order 2021-673-07-12
					memo
					letter
					1295 form
					2252 form

		6.		50555	Asphaltic Concrete (IFB No. 2019-302) with RK Hall, LLC to extend the contract for one (1) year through and including September 30, 2022, Public Works.

					Attachments:
					Court Order 2021-674-07-12
					memo
					letter
					1295 form
					2252 form

		7.		50575	Professional Services, Surveying (RFQ No. 2020-228) with Halff Associates, Inc. to extend the contract for one (1) year through and including September 30, 2022, Public Works.

					Attachments:
					Court Order 2021-675-07-12
					memo
					C&P Memo
					Engineering Memo
					Contract Renewal
					Form 1295
					2252 Certification

	j.				Budget adjustment(s)/amendment(s):

		1.		50548	$652,200 to reallocate funds for permanent improvement projects, Budget.

					Attachments:
					Court Order 2021-676-07-12
					Memo
					Journal Proof
					Elections PIP Request
					Medical Examiner PIP Request
					Pub Works PIP Request
					Jail Coolers and Freezers PIP Request

		2.		50537	$4,638 to reallocate funds for the Spay/Neuter program, Development Services.

					Attachments:
					Court Order 2021-677-07-12
					Memo
					Back-up
					MUNIS

	k.				Receive and File, Auditor:

		1.		50568	Investment Report (2nd Quarter FY2021).

					Attachments:
					Court Order 2021-678-07-12
					Memo
					FY2021 2nd Qtr Investment Report

	l.				Filing of the Minute(s), County Clerk:

		1.		50570	June 21, 2021.

					Attachments:
					Commissioners Court Meeting Minutes, June 21, 2021

	m.				Miscellaneous:

		1.		50545	Final plat and sign plan for Melissa Farms Phase 2, Engineering.

					Attachments:
					Court Order 2021-680-07-12
					memo
					map
					plat
					sign plan

		2.		50522	Redesignation of Private Roads 5764, 5765, and 5766 with associated address updates, GIS/Rural Addressing.

					Attachments:
					Court Order 2021-681-07-12
					Request Memo
					Petitions - 3
					Req Letter to Owner
					Map 17L4

		3.		50547	Reclassification of an Assistant Emergency Management Specialist to a Deputy Fire Marshal and budget adjustment in the amount of $110,726 for same, Human Resources.

					Attachments:
					Court Order 2021-682-07-12
					2021 Fire Marshal Position Reclass
					memo
					Journal Proof with Notes 240
					Journal Proof with Notes 253
					Personnel Financials
					Equipment Financials

		4.		50538	Amended list of equipment manufacturers for IT procurement standards, Information Technology.

					Attachments:
					Court Order 2021-683-07-12
					Court Memo
					Standards List - Final
					Standards List - Redline

		5.		50550	Conduct operations on private property located on County Road 494 to remedy drainage issues, Public Works.

					Attachments:
					Court Order 2021-684-07-12
					memo
					exhibit

		6.		50588	Personnel Appointments, Human Resources.

					Attachments:
					Court Order 2021-685-07-12
					Personnel Appointments

		7.		50589	Personnel Changes, Human Resources.

					Attachments:
					Court Order 2021-686-07-12
					Personnel Changes

					General Discussion Items:

					Presentation, discussion and any action regarding:

4.				50541	Public Hearing - Re-plat of Lots 12A and 12B of Prado Place Phase 1, Engineering.

					Attachments:
					Court Order 2021-687-07-12
					memo
					map
					plat

5.				50540	House Bill 2073, Human Resources.

					Attachments:
					House Bill 2073 Memo
					House Bill 2073

6.				50549	Boards & Commissions Appointments, Commissioners Court:

					Attachments:
					Court Order 2021-688-07-12

	a.				LifePath Systems Board.

					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2021 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.