Agenda

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AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney September 13, 2021, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Judge Hill Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Hale



					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		50809	Amendment No. 2 to Services, Counseling, CSCD: Sex Offender Counseling (RFP No. 2019-157) with various vendors to extend the contract for one (1) year through and including August 31, 2022, Adult Probation.

					Attachments:
					Memo
					Contract Renewal - Arnold
					Contract Renewal - Creative Counseling
					Contract Renewal - Shursen
					Contract Renewal - Fletcher Counseling

		2.		50810	Amendment No. 2 to CSCD, GPS Offender Monitoring (RFP No. 2019-169) with Buddi US, LLC to extend the contract for one (1) year through and including August 31, 2022, Adult Probation.

					Attachments:
					Memo
					Contract Amendment No. 2

		3.		50811	Amendment No. 3 to CSCD, Offender Specimen Collection and Drug Testing Services (RFP No. 2018-179) with Recovery Healthcare Corporation to extend the contract for one (1) year through and including August 31, 2022, Adult Probation.

					Attachments:
					Memo
					Contract Amendment No. 3

		4.		50823	Amendment No. 4 to CSCD, Evaluations and Counseling for Drug Offenders (SCORE) (RFP No. 2017-243) with Addiction Treatment Resources, Inc. to extend the contract for one (1) year through and including August 31, 2022, Adult Probation.

					Attachments:
					Memo
					Contract Renewal

		5.		50919	Personal Appointments, Human Resources.

					Attachments:
					Appointments

		6.		50920	Personnel Changes, Human Resources.

					Attachments:
					Personnel Changes
					Order to Move Salary from Basic to PTD_Cathy Wieghat_9.6.21.pdf
					Order to Move Salary from Basic to PTD_Kelly Dimitroff_9.6.21.pdf

					FYI NOTIFICATION:

		1.		50856	Intra-County account transfers transmitted on August 12, 2021, Auditor.

					Attachments:
					Memo
					Inter-County Account Transfers 08/12/2021

		2.		50860	Intra-County account transfers transmitted on August 19, 2021, Auditor.

					Attachments:
					Memo
					Inter-County Account Transfers 08/19/2021

		3.		50863	Intra-County account transfers transmitted on August 26, 2021, Auditor.

					Attachments:
					Memo
					Inter-County Account Transfers 08/26/2021

		4.		50846	2021 County Road Inventory with the Texas Department of Transportation, Public Works.

					Attachments:
					Memo

		5.		50865	Addendum No. 1 to Roads, Joint & Crack Sealing Services (IFB No. 2021-232) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum 1

		6.		50866	Addendum No. 1 to Road Materials, Flexbase (Grade 1, Type A) (IFB No. 2021-231) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum 1

		7.		50867	Addendum No. 1 to Road Materials, Emulsified Asphalts (IFB No. 2021-233) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum 1

		8.		50878	Addendum No. 1 and No. 2 to HVAC OAU and Heat Exchanger Replacements (IFB No. 2021-274) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum No. 1
					Addendum No. 2

		9.		50895	Addendum No. 1 and No. 2 to Professional Services, Testing and Balancing Services for Various Projects (RFQ No. 2021-311) to make various changes to the Request for Qualifications, Purchasing.

					Attachments:
					Addendum 1
					Addendum 2

		10.		50873	Change Order No. 1 to Construction, Collin County Sheriff's Office Fire Sprinkler Modification (IFB No. 2021-099) with American Fire Protection Group, Inc. to make various changes to the contract, Construction & Projects.

					Attachments:
					Memo
					Change Order No. 2
					Change Order Request

		11.		50900	Turnover, Human Resources.

					Attachments:
					Turnover

		12.		50901	Voluntary Terminations, Human Resources.

					Attachments:
					Vol Terms

		13.			Notification of budget adjustment(s)/amendment(s):

			a.	50844	$36,456 to establish the budget for the FY 2022 Community Mental Health Program Grant, Auditor.

					Attachments:
					Memo
					Munis Proof
					Revenues
					Expenditures
					Contract Budget
					Court Order

					COMMISSIONERS COURT BUSINESS:

1.					Public Comments. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

2.					Presentation/Recognition:

	a.			50828	Veterans Center of North Texas, Commissioner Hale.

3.					Consent Agenda Items:

	a.			50804	Disbursements for the period ending September 7, 2021, Auditor.

					Attachments:
					Court Order 2021-836-09-13
					Disbursements

	b.			50805	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order 2021-837-09-13
					Disbursements

	c.				Advertisement(s):

		1.		50821	Professional Services, General Civil Engineering (RFQ No. 2021-296), Engineering.

					Attachments:
					Court Order 2021-838-09-13
					Memo
					RFQ 2021-296
					Legal Notice

	d.				Award(s):

		1.		50831	HVAC OAU and Heat Exchanger Replacements (IFB No. 2021-274) to various vendors, Facilities.

					Attachments:
					Court Order 2021-839-09-13
					Memo
					Contract Data Sheet
					Bid Tabulation
					Award Letter - Infinity.
					Award Letter - Denali.
					2252 Certification - Infinity
					2252 Certification - Denali
					1295 Form - Infinity
					1295 Form - Denali

		2.		50793	Minimum Security Chiller Replacement (Coop Quote No. 2021-343) to Johnson Controls, Inc. through Sourcewell Cooperative Contract No. 030817-JHN, Facilities.

					Attachments:
					Court Order 2021-840-09-13
					Memo
					Bid Tabulation
					2252 Certification
					Journal Proof with Notes

	e.				Agreement(s):

		1.		50857	Interlocal Agreement for Environmental Services (Agreement No. 2021-370) with the City of Melissa commencing on October 1, 2021 through and including September 30, 2022, Development Services.

					Attachments:
					Court Order 2021-841-09-13
					Memo
					Contract Agreement

		2.		50817	Agreement to contribute right of way funds (fixed price) with TxDOT for certain highway improvements on SH 5 from Spur 399 to CR 275, Engineering.

					Attachments:
					Draft Court Order
					Memo
					Agreement
					Location Map
					Journal Proof

		3.		50818	Agreement to contribute right of way funds (fixed price) with TxDOT for certain highway improvements on FM 547 at Sabine Creek, Engineering.

					Attachments:
					Court Order 2021-843-09-13
					Memo
					Agreement
					Location Map
					Journal Proof

		4.		50819	Agreement to contribute right of way funds (fixed price) with TxDOT for certain highway improvements on FM 543 at Taylor Branch, Engineering.

					Attachments:
					Court Order 2021-844-09-13
					Memo
					Agreement
					Location Map
					Journal Proof

		5.		50820	Agreement to contribute right of way funds (fixed price) with TxDOT for certain highway improvements on FM 547 at Sabine Creek Branch No. 1, Engineering.

					Attachments:
					Court Order 2021-845-09-13
					Memo
					Agreement
					Location Map
					Journal Proof

		6.		50848	Interlocal Agreement with the North Central Texas Emergency Communications District for local addressing and GIS services through and including September 30, 2023, Information Technology.

					Attachments:
					Court Order 2021-846-09-13
					ILA Request Memo
					Interlocal Agreement

	f.				Amendment(s):

		1.		50798	No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2020-337) with the City of Wylie to extend the contract for one (1) year through September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order 2021-847-09-13
					Memo
					Amendment
					Original Agreement
					Rates

		2.		50839	No. 2 to Interlocal Agreement for Environmental Services (Agreement No. 2019-372) with the City of Josephine to extend the contact for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Draft Court Order
					Memo
					Contract Amendment
					Agreement - City of Josephine

		3.		50855	No. 2 to Insurance, Third Party Claims Administration (Contract No. 2017-254) with Tristar Risk Management, Inc. to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Human Resources.

					Attachments:
					Court Order 2021-849-09-13
					Memo
					Amendment No. 2
					2252
					1295 (Redacted)

		4.		50888	No. 2 to Insurance, Property, (Contract No. 2019-389) with Texas Association of Counties to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Human Resources.

					Attachments:
					Court Order 2021-850-09-13
					Memo
					Amendment No. 2

		5.		50824	No. 3 to AiLIS Software Maintenance for County Clerk (Contract No. 2017-022) with Granicus, LLC to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, County Clerk.

					Attachments:
					Court Order 2021-851-09-13
					Memo
					Amendment No. 3
					2252 Certification
					1295 Form - redacted

		6.		50825	No. 3 to Maintenance, Redaction Services for County Clerk (Contract No. 2018-256) with Granicus, LLC to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, County Clerk.

					Attachments:
					Court Order 2021-852-09-13
					Memo
					Amendment No. 3
					2252 Certification
					1295 Form (redacted)

		7.		50887	No. 4 to Insurance, General Liability (Contract No. 2019-248) with USI Southwest, Inc. to extend the contract for one (1) year through and including September 30, 2022 and further authorize the Purchasing Agent to finalize and execute same, Human Resources.

					Attachments:
					Court Order 2021-853-09-13
					Backup

		8.		50837	No. 12 to Voter Registration & Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to extend the contract for one (1) year through and including September 30, 2022 and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

					Attachments:
					Court Order 2021-854-09-13
					Court Memo
					Amendment No. 12
					FY22 Invoices
					Agreement
					Voter Fee Schedule
					Sole Source - VEMACS & VoteSafe
					Sole Source - BallotBoard
					2252
					1295 (Redacted)

	g.				Contract Renewal(s):

		1.		50877	Equipment, Lease: Road Construction & ROW Equipment (IFB No. 2019-303) with Star Tractor, Ltd. to extend the contract for one (1) year through and including October 27, 2022, Public Works.

					Attachments:
					Court Order 2021-855-09-13
					memo
					letter
					1295
					2252

		2.		50879	Equipment, Lease: Road Construction & ROW Equipment (IFB No. 2019-303) with RD Offutt Company d/b/a RDO Equipment Co. to extend the contract for one (1) year through and including October 27, 2022, Public Works.

					Attachments:
					Court Order 2021-856-09-13
					memo
					Letter
					1295
					2252_

	h.				Budget adjustment(s)/amendment(s):

		1.		50845	$36,456 to establish the budget for the FY 2022 Community Mental Health Program Grant match, Auditor.

					Attachments:
					Court Order 2021-857-09-13
					Memo
					Memo - Match Budget
					Munis Proof
					Cash Match
					Contract Budget
					Court Order

		2.		50797	$110,600,000 to record proceeds of the 2021 bond funds for road and open space bond projects, Auditor.

					Attachments:
					Court Order 2021-858-09-13
					Memo
					Bond Proceeds Backup
					Journal Proof Report
					Budget Amendment

		3.		50851	$21,312 to cover budget overage of obsolete inventory sent to auction, Facilities.

					Attachments:
					Court Order 2021-859-09-13
					Memo
					Journal Proof with Notes

	i.				Receive and File, Auditor:

		1.		50897	Monthly financial reports for July 2021.

					Attachments:
					Court Order 2021-860-09-13
					Memo for Monthly Financial Reports for July 2021
					July 2021 Balance Sheet
					July 2021 Revenues, Expenditures and Changes in Fund Balance
					July 2021 Cash and Investments
					July 2021 Year to Date Schedule of Transfers
					July 2021 Schedule of Long Term Debt
					July 2021 Commissioners Court Approved Expenditures Budgets
					July 2021 Employee Insurance Fund
					Employee Medical Claims Report

	j.				Filing of the Minute(s), County Clerk:

		1.		50861	July 26, 28, 29 & 30, 2021 Budget Workshop.

					Attachments:
					FY 2022 Budget Workshop Meeting Minutes, July 26, 28, 29 and 30, 2021

		2.		50796	August 2, 2021.

					Attachments:
					Commissioners Court Meeting Minutes, August 2, 2021

		3.		50806	August 9, 2021.

					Attachments:
					Commissioners Court Meeting Minutes, August 9, 2021

		4.		50862	August 9, 2021 Budget Workshop.

					Attachments:
					FY 2022 Budget Workshop Meeting Minutes, August 9, 2021

		5.		50832	August 16, 2021.

					Attachments:
					Commissioners Court Meeting Minutes, August 16, 2021

		6.		50874	August 23, 2021.

					Attachments:
					Commissioners Court Meeting Minutes, August 23, 2021

	k.				Miscellaneous:

		1.		50816	Acknowledgment of the issuance of the Tarrant County Cultural Education Facilities Finance Corporation Bonds (Baylor Scott & White Project) Series 2019A, Administrative Services.

					Attachments:
					Court Order 2021-867-09-13
					Certificate - Fully Executed.pdf
					BSWH 2019A - Certificate of Public Hearing
					BSWH 2019A - Collin County TEFRA

		2.		50893	Final plat and sign plan for Princeton Lakeside Estates and rescind Court Order No. 2020-522-06-15, Engineering.

					Attachments:
					Court Order 2021-868-09-13
					memo
					map
					plat
					sign plan

		3.		50894	Final plat for Bridgewater Phase 6, Engineering.

					Attachments:
					Court Order 2021-869-09-13
					memo
					map
					plat

		4.		50852	Utilization of the Central Jury Room at the Russell A. Steindam Courts Building for the Collin County Bar Association's Mock Trial Competition on Friday, February 11, 2022 from 7:30 a.m. to 5:00 p.m. and Saturday, February 12, 2022 from 8:30 a.m. to 2:00 p.m. The Collin County Bar Association has agreed to pay for security and housekeeping services on Saturday, February 22, 2022, and further requests a waiver of the fees and insurance requirements, Facilities.

					Attachments:
					Court Order 2021-870-09-13
					Permit Request
					Memo

		5.		50853	Reject all bids received for Janitorial Services (RFP No. 2021-194), Facilities.

					Attachments:
					Court Order 2021-871-09-13
					Janitorial Memo

		6.		50864	Redesignation of Private Road 5473 as Grand Loop and Private Road 5783 as Waters Way, GIS/Rural Addressing.

					Attachments:
					Court Order 2021-872-09-13
					WatersRVP PRs Request Memo
					Address Plan Map
					Petitions Signed
					Request letter to owner
					Map 5M3

		7.		50868	Redesignation of Private Roads 5768, 5769, 5770, 5771, 5772, 5773, 5774 and 5775 with associated address updates, GIS/Rural Addressing.

					Attachments:
					Court Order 2021-873-09-13
					Req Memo
					Map New Roads
					Petitions signed
					Letter to owners
					Mapgrid 14G3

		8.		50869	Redesignation of Private Roads 5775, 5776, 5777, 5778, 5779, 5780, 5781 and 5782 with associated address updates, GIS/Rural Addressing.

					Attachments:
					Court Order 2021-874-09-13
					Req Memo
					Map New Roads
					Petitions signed
					Letter to owners
					Mapgrid 13G4
					Mapgrid 14G3

		9.		50826	Abandon a portion of Prairie Crossing, Public Works.

					Attachments:
					Court Order 2021-875-09-13
					memo
					Petitions and backup
					Map

		10.		50847	Accept the donation of guardrail hardware from the Army Corps of Engineers, Public Works.

					Attachments:
					Court Order 2021-876-09-13
					memo
					Backup

		11.		50889	Exemption from the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and further authorize the Human Resources Director to submit proper notice to authorities, Human Resources.

					Attachments:
					Court Order 2021-877-09-13
					Memo
					Notice

		12.		50921	Personnel Appointments, Human Resources.

					Attachments:
					Court Order 2021-878-09-13
					Appointments

		13.		50922	Personnel Changes, Human Resources.

					Attachments:
					Court Order 2021-879-09-13
					Personnel Changes

					General Discussion Items:

					Presentation, discussion and any action regarding:

4.					FY 2022 Budget:

	a.			50735	Public Hearing - Proposed FY 2022 Tax Rate.

					Attachments:
					Presentation

	b.			50736	Public Hearing - Proposed FY 2022 Budget.

					Attachments:
					Presentation

	c.			50739	Adoption of an order setting the maintenance and operating tax rate for FY 2022.

					Attachments:
					Court Order 2021-880-09-13
					Tax Rate Distribution

	d.			50740	Adoption of an order setting the debt services tax rate for FY 2022.

					Attachments:
					Court Order 2021-881-09-13
					Tax Rate Distribution

	e.			50741	Adoption of an order setting the combined tax rate for FY 2022.

					Attachments:
					Court Order 2021-882-09-13
					Tax Rate Distribution

	f.			50737	Adoption of an order setting and approving the FY 2022 Elected Officials salaries.

					Attachments:
					Court Order 2021-883-09-13
					Elected Officials Salaries

	g.			50738	Adoption of an order setting and approving the FY2022 Budget.

					Attachments:
					Court Order 2021-884-09-13

	h.			50742	Adoption of an order setting and approving the Trails of Blue Ridge FY 2022 Budget.

					Attachments:
					Court Order 2021-885-09-13

	i.			50743	Adoption of an order setting the FY 2022 Trails of Blue Ridge tax rate for FY 2022.

					Attachments:
					Court Order 2021-886-09-13

	j.			50744	Restrictions on funds in compliance with Government Accounting Standards Board (GASB) Statement Number 54 for FY 2022.

					Attachments:
					Court Order 2021-887-09-13
					Fund Balance Commitments

					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Real Estate (551.072)

				50935	Purchase parcel of land located adjacent to County Road 492 and Us 380, Engineering.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2021 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.