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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 13, 2021, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Judge Hill

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Hale
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 50809   Amendment No. 2 to Services, Counseling, CSCD: Sex Offender Counseling (RFP No. 2019-157) with various vendors to extend the contract for one (1) year through and including August 31, 2022, Adult Probation. 
 
Attachments:
Memo
Contract Renewal - Arnold
Contract Renewal - Creative Counseling
Contract Renewal - Shursen
Contract Renewal - Fletcher Counseling
 
2. 50810   Amendment No. 2 to CSCD, GPS Offender Monitoring (RFP No. 2019-169) with Buddi US, LLC to extend the contract for one (1) year through and including August 31, 2022, Adult Probation. 
 
Attachments:
Memo
Contract Amendment No. 2
 
3. 50811   Amendment No. 3 to CSCD, Offender Specimen Collection and Drug Testing Services (RFP No. 2018-179) with Recovery Healthcare Corporation to extend the contract for one (1) year through and including August 31, 2022, Adult Probation. 
 
Attachments:
Memo
Contract Amendment No. 3
 
4. 50823   Amendment No. 4 to CSCD, Evaluations and Counseling for Drug Offenders (SCORE) (RFP No. 2017-243) with Addiction Treatment Resources, Inc. to extend the contract for one (1) year through and including August 31, 2022, Adult Probation. 
 
Attachments:
Memo
Contract Renewal
 
5. 50919   Personal Appointments, Human Resources.
 
Attachments:
Appointments
 
6. 50920   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
Order to Move Salary from Basic to PTD_Cathy Wieghat_9.6.21.pdf
Order to Move Salary from Basic to PTD_Kelly Dimitroff_9.6.21.pdf
 
  FYI NOTIFICATION:
 
1. 50856   Intra-County account transfers transmitted on August 12, 2021, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 08/12/2021
 
2. 50860   Intra-County account transfers transmitted on August 19, 2021, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 08/19/2021
 
3. 50863   Intra-County account transfers transmitted on August 26, 2021, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 08/26/2021
 
4. 50846   2021 County Road Inventory with the Texas Department of Transportation, Public Works. 
 
Attachments:
Memo
 
5. 50865   Addendum No. 1 to Roads, Joint & Crack Sealing Services (IFB No. 2021-232) to make various changes to the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum 1
 
6. 50866   Addendum No. 1 to Road Materials, Flexbase (Grade 1, Type A) (IFB No. 2021-231) to make various changes to the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum 1
 
7. 50867   Addendum No. 1 to Road Materials, Emulsified Asphalts (IFB No. 2021-233) to make various changes to the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum 1
 
8. 50878   Addendum No. 1 and No. 2 to HVAC OAU and Heat Exchanger Replacements (IFB No. 2021-274) to make various changes to the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum No. 1
Addendum No. 2
 
9. 50895   Addendum No. 1 and No. 2 to Professional Services, Testing and Balancing Services for Various Projects (RFQ No. 2021-311) to make various changes to the Request for Qualifications, Purchasing. 
 
Attachments:
Addendum 1
Addendum 2
 
10. 50873   Change Order No. 1 to Construction, Collin County Sheriff's Office Fire Sprinkler Modification (IFB No. 2021-099) with American Fire Protection Group, Inc. to make various changes to the contract, Construction & Projects. 
 
Attachments:
Memo
Change Order No. 2
Change Order Request
 
11. 50900   Turnover, Human Resources. 
 
Attachments:
Turnover
 
12. 50901   Voluntary Terminations, Human Resources. 
 
Attachments:
Vol Terms
 
13.   Notification of budget adjustment(s)/amendment(s):
 
a. 50844   $36,456 to establish the budget for the FY 2022 Community Mental Health Program Grant, Auditor. 
 
Attachments:
Memo
Munis Proof
Revenues
Expenditures
Contract Budget
Court Order
 
  COMMISSIONERS COURT BUSINESS:
 
1.   Public Comments.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
2.   Presentation/Recognition:
 
a. 50828   Veterans Center of North Texas, Commissioner Hale. 
 
3.   Consent Agenda Items:
 
a. 50804   Disbursements for the period ending September 7, 2021, Auditor.
 
Attachments:
Court Order 2021-836-09-13
Disbursements
 
b. 50805   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2021-837-09-13
Disbursements
 
c.   Advertisement(s):
 
1. 50821   Professional Services, General Civil Engineering (RFQ No. 2021-296), Engineering. 
 
Attachments:
Court Order 2021-838-09-13
Memo
RFQ 2021-296
Legal Notice
 
d.   Award(s):
 
1. 50831   HVAC OAU and Heat Exchanger Replacements (IFB No. 2021-274) to various vendors, Facilities. 
 
Attachments:
Court Order 2021-839-09-13
Memo
Contract Data Sheet
Bid Tabulation
Award Letter - Infinity.
Award Letter - Denali.
2252 Certification - Infinity
2252 Certification - Denali
1295 Form - Infinity
1295 Form - Denali
 
2. 50793   Minimum Security Chiller Replacement (Coop Quote No. 2021-343) to Johnson Controls, Inc. through Sourcewell Cooperative Contract No. 030817-JHN, Facilities. 
 
Attachments:
Court Order 2021-840-09-13
Memo
Bid Tabulation
2252 Certification
Journal Proof with Notes
 
e.   Agreement(s):
 
1. 50857   Interlocal Agreement for Environmental Services (Agreement No. 2021-370) with the City of Melissa commencing on October 1, 2021 through and including September 30, 2022, Development Services.
 
Attachments:
Court Order 2021-841-09-13
Memo
Contract Agreement
 
2. 50817   Agreement to contribute right of way funds (fixed price) with TxDOT for certain highway improvements on SH 5 from Spur 399 to CR 275, Engineering.
 
Attachments:
Court Order 2021-842-09-13
Memo
Agreement
Location Map
Journal Proof
 
3. 50818   Agreement to contribute right of way funds (fixed price) with TxDOT for certain highway improvements on FM 547 at Sabine Creek, Engineering.
 
Attachments:
Court Order 2021-843-09-13
Agreement
Memo
Location Map
Journal Proof
 
4. 50819   Agreement to contribute right of way funds (fixed price) with TxDOT for certain highway improvements on FM 543 at Taylor Branch, Engineering.
 
Attachments:
Court Order 2021-844-09-13
Memo
Agreement
Location Map
Journal Proof
 
5. 50820   Agreement to contribute right of way funds (fixed price) with TxDOT for certain highway improvements on FM 547 at Sabine Creek Branch No. 1, Engineering.
 
Attachments:
Court Order 2021-845-09-13
Memo
Agreement
Location Map
Journal Proof
 
6. 50848   Interlocal Agreement with the North Central Texas Emergency Communications District for local addressing and GIS services through and including September 30, 2023, Information Technology. 
 
Attachments:
Court Order 2021-846-09-13
ILA Request Memo
ILA
 
f.   Amendment(s):
 
1. 50798   No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2020-337) with the City of Wylie to extend the contract for one (1) year through September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order 2021-847-09-13
Memo
Amendment
Original Agreement
Rates
 
2. 50839   No. 2 to Interlocal Agreement for Environmental Services (Agreement No. 2019-372) with the City of Josephine to extend the contact for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Development Services. 
 
Attachments:
Court Order 2021-848-09-13
Memo
Contract Amendment
Agreement - City of Josephine
 
3. 50855   No. 2 to Insurance, Third Party Claims Administration (Contract No. 2017-254) with Tristar Risk Management, Inc. to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
 
Attachments:
Court Order 2021-849-09-13
Memo
Amendment No. 2
2252
1295 (Redacted)
 
4. 50888   No. 2 to Insurance, Property, (Contract No. 2019-389) with Texas Association of Counties to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
 
Attachments:
Court Order 2021-850-09-13
Memo
Amendment No. 2
Property Renewal Schedule
 
5. 50824   No. 3 to AiLIS Software Maintenance for County Clerk (Contract No. 2017-022) with Granicus, LLC to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, County Clerk. 
 
Attachments:
Court Order 2021-851-09-13
Memo
Amendment No. 3
2252 Certification
1295 Form - redacted
 
6. 50825   No. 3 to Maintenance, Redaction Services for County Clerk (Contract No. 2018-256) with Granicus, LLC to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, County Clerk. 
 
Attachments:
Court Order 2021-852-09-13
Memo
Amendment No. 3
2252 Certification
1295 Form (redacted)
 
7. 50887   No. 4 to Insurance, General Liability (Contract No. 2019-248) with USI Southwest, Inc. to extend the contract for one (1) year through and including September 30, 2022 and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
 
 
Attachments:
Court Order 2021-853-09-13
Backup
 
8. 50837   No. 12 to Voter Registration & Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to extend the contract for one (1) year through and including September 30, 2022 and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order 2021-854-09-13
Court Memo
Amendment No. 12
FY22 Invoices
Agreement
Voter Fee Schedule
Sole Source - VEMACS & VoteSafe
Sole Source - BallotBoard
2252
1295 (Redacted)
 
g.   Contract Renewal(s):
 
1. 50877   Equipment, Lease: Road Construction & ROW Equipment (IFB No. 2019-303) with Star Tractor, Ltd. to extend the contract for one (1) year through and including October 27, 2022, Public Works. 
 
Attachments:
Court Order 2021-855-09-13
memo
letter
1295
2252
 
2. 50879   Equipment, Lease: Road Construction & ROW Equipment (IFB No. 2019-303) with RD Offutt Company d/b/a RDO Equipment Co. to extend the contract for one (1) year through and including October 27, 2022, Public Works. 
 
Attachments:
Court Order 2021-856-09-13
memo
Letter
1295
2252_
 
h.   Budget adjustment(s)/amendment(s):
 
1. 50845   $36,456 to establish the budget for the FY 2022 Community Mental Health Program Grant match, Auditor. 
 
Attachments:
Court Order 2021-857-09-13
Memo
Memo - Match Budget
Munis Proof
Cash Match
Contract Budget
Court Order
 
2. 50797   $110,600,000 to record proceeds of the 2021 bond funds for road and open space bond projects, Auditor. 
 
Attachments:
Court Order 2021-858-09-13
Memo
Bond Proceeds Backup
Journal Proof Report
Budget Amendment
 
3. 50851   $21,312 to cover budget overage of obsolete inventory sent to auction, Facilities. 
 
Attachments:
Court Order 2021-859-09-13
Memo
Journal Proof with Notes
 
i.   Receive and File, Auditor:
 
1. 50897   Monthly financial reports for July 2021. 
 
Attachments:
Court Order 2021-860-09-13
Memo for Monthly Financial Reports for July 2021
July 2021 Balance Sheet
July 2021 Revenues, Expenditures and Changes in Fund Balance
July 2021 Cash and Investments
July 2021 Year to Date Schedule of Transfers
July 2021 Schedule of Long Term Debt
July 2021 Commissioners Court Approved Expenditures Budgets
July 2021 Employee Insurance Fund
Employee Medical Claims Report
 
j.   Filing of the Minute(s), County Clerk:
 
1. 50861   July 26, 28, 29 & 30, 2021 Budget Workshop. 
 
Attachments:
FY 2022 Budget Workshop Meeting Minutes, July 26, 28, 29 and 30, 2021
 
2. 50796   August 2, 2021. 
 
Attachments:
Commissioners Court Meeting Minutes, August 2, 2021
 
3. 50806   August 9, 2021. 
 
Attachments:
Commissioners Court Meeting Minutes, August 9, 2021
 
4. 50862   August 9, 2021 Budget Workshop. 
 
Attachments:
FY 2022 Budget Workshop Meeting Minutes, August 9, 2021
 
5. 50832   August 16, 2021. 
 
Attachments:
Commissioners Court Meeting Minutes, August 16, 2021
 
6. 50874   August 23, 2021.
 
Attachments:
Commissioners Court Meeting Minutes, August 23, 2021
 
k.   Miscellaneous:
 
1. 50816   Acknowledgment of the issuance of the Tarrant County Cultural Education Facilities Finance Corporation Bonds (Baylor Scott & White Project) Series 2019A, Administrative Services.
 
Attachments:
Court Order 2021-867-09-13
Certificate - Fully Executed.pdf
BSWH 2019A - Certificate of Public Hearing
BSWH 2019A - Collin County TEFRA
 
2. 50893   Final plat and sign plan for Princeton Lakeside Estates and rescind Court Order No. 2020-522-06-15, Engineering. 
 
Attachments:
Court Order 2021-868-09-13
memo
map
plat
sign plan
 
3. 50894   Final plat for Bridgewater Phase 6, Engineering. 
 
Attachments:
Court Order 2021-869-09-13
memo
map
plat
 
4. 50852   Utilization of the Central Jury Room at the Russell A. Steindam Courts Building for the Collin County Bar Association's Mock Trial Competition on Friday, February 11, 2022 from 7:30 a.m. to 5:00 p.m. and Saturday, February 12, 2022 from 8:30 a.m. to 2:00 p.m. The Collin County Bar Association has agreed to pay for security and housekeeping services on Saturday, February 22, 2022, and further requests a waiver of the fees and insurance requirements, Facilities.
 
Attachments:
Court Order 2021-870-09-13
Permit Request
Memo
 
5. 50853   Reject all bids received for Janitorial Services (RFP No. 2021-194), Facilities. 
 
Attachments:
Court Order 2021-871-09-13
Janitorial Memo
 
6. 50864   Redesignation of Private Road 5473 as Grand Loop and Private Road 5783 as Waters Way, GIS/Rural Addressing. 
 
Attachments:
Court Order 2021-872-09-13
WatersRVP PRs Request Memo
Address Plan Map
Petitions Signed
Request letter to owner
Map 5M3
 
7. 50868   Redesignation of Private Roads 5768, 5769, 5770, 5771, 5772, 5773, 5774 and 5775 with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order 2021-873-09-13
Req Memo
Map New Roads
Petitions signed
Letter to owners
Mapgrid 14G3
 
8. 50869   Redesignation of Private Roads 5775, 5776, 5777, 5778, 5779, 5780, 5781 and 5782 with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order 2021-874-09-13
Req Memo
Map New Roads
Petitions signed
Letter to owners
Mapgrid 13G4
Mapgrid 14G3
 
9. 50826   Abandon a portion of Prairie Crossing, Public Works. 
 
Attachments:
Court Order 2021-875-09-13
memo
Petitions and backup
Map
 
10. 50847   Accept the donation of guardrail hardware from the Army Corps of Engineers, Public Works. 
 
Attachments:
Court Order 2021-876-09-13
memo
Backup
 
11. 50889   Exemption from the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and further authorize the Human Resources Director to submit proper notice to authorities, Human Resources. 
 
Attachments:
Court Order 2021-877-09-13
Memo
Notice
 
12. 50921   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2021-878-09-13
Appointments
 
13. 50922   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2021-879-09-13
Personnel Changes
 
  General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
4.   FY 2022 Budget:
 
a. 50735   Public Hearing - Proposed FY 2022 Tax Rate.
 
Attachments:
Presentation
 
b. 50736   Public Hearing - Proposed FY 2022 Budget.
 
Attachments:
Presentation
 
c. 50739   Adoption of an order setting the maintenance and operating tax rate for FY 2022.
 
Attachments:
Court Order 2021-880-09-13
Tax Rate Distribution
 
d. 50740   Adoption of an order setting the debt services tax rate for FY 2022.
 
Attachments:
Court Order 2021-881-09-13
Tax Rate Distribution
 
e. 50741   Adoption of an order setting the combined tax rate for FY 2022.
 
Attachments:
Court Order 2021-882-09-13
Tax Rate Distribution
 
f. 50737   Adoption of an order setting and approving the FY 2022 Elected Officials salaries.
 
Attachments:
Court Order 2021-883-09-13
Elected Officials Salaries
 
g. 50738   Adoption of an order setting and approving the FY2022 Budget.
 
Attachments:
Court Order 2021-884-09-13
 
h. 50742   Adoption of an order setting and approving the Trails of Blue Ridge FY 2022 Budget.
 
Attachments:
Court Order 2021-885-09-13
 
i. 50743   Adoption of an order setting the FY 2022 Trails of Blue Ridge tax rate for FY 2022.
 
Attachments:
Court Order 2021-886-09-13
 
j. 50744   Restrictions on funds in compliance with Government Accounting Standards Board (GASB) Statement Number 54 for FY 2022.
 
Attachments:
Court Order 2021-887-09-13
Fund Balance Commitments
 
  Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
50935   Purchase parcel of land located adjacent to County Road 492 and Us 380, Engineering.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2021 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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