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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 27, 2021, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Commissioner Webb

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 50996   Personnel Appointments, Human Resources. 
 
Attachments:
Personnel Appointments
 
  FYI NOTIFICATION:
 
1. 50939   P-Card disbursements, Auditor. 
 
Attachments:
Disbursements
 
2. 50948   Intra-County account transfers transmitted on September 9, 2021, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 09/09/2021
 
3. 50985   Addendum No. 1, No. 2, No. 3, No. 4, No. 5, No. 6, No. 7 and No. 8 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 239) to make various changes to the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum 1
Addendum 2
Addendum 3
Addendum 4
Addendum 5
Addendum 6
Addendum 7
Addendum 8
 
  COMMISSIONERS COURT BUSINESS:
 
1.   Public Comments.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
2.   Presentation/Recognition.
 
3.   Consent Agenda Items:
 
a. 50975   Disbursements for the period ending September 21, 2021, Auditor.
 
Attachments:
Court Order 2021-926-09-27
Court Order 2021-927-09-27
Disbursements
 
b. 50976   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2021-928-09-27
Indigent Defense Disbursements
 
c. 50958   Tax refunds totaling $2,501,751.26, Tax Assessor-Collector. 
 
Attachments:
Court Order 2021-929-09-27
CC SUMMARY SHEET
 
d.   Advertisement(s):
 
1. 50969   Construction, HVAC Replacement, 900 Park Blvd. Building (IFB No. 2021-351), Construction & Projects. 
 
Attachments:
Court Order 2021-930-09-27
Memo
Legal Notice
Bid Packet
 
e.   Award(s):
 
1. 50972   Vending Services (IFB No. 2021-230) to SPG Vending Solutions, LLC, Administrative Services. 
 
Attachments:
Court Order 2021-931-09-27
Memo
Contract data
Bid Tabulation
Award letter
1295 form
2252 form
 
2. 50834   FY2022 ArcGIS Software Maintenance (Coop Quote No. 2021-380) to Environmental Systems Research Institute, Inc., Information Technology. 
 
Attachments:
Court Order 2021-932-09-27
Court Memo
FY22 Quote
Court Order 2014-739-10-06 - Sole Source
Court Order 2021-683-07-12 - IT Standards
Standards List
2252
1295 (Redacted)
 
3. 50835   Software Maintenance, PeopleSoft (Coop Quote No. 2021-389) to Oracle America, Inc. utilizing DIR Contract No. DIR-TSO-4158, Information Technology. 
 
Attachments:
Court Order 2021-933-09-27
Court Memo
Bid Tab Summary
Quote
2252
 
4. 50943   Road Materials, Emulsified Asphalts (IFB No. 2021-233) to various vendors, Public Works. 
 
Attachments:
Court Order 2021-934-09-27
memo
contract data
bid_tab
award_letter - Cleveland
award_letter Ergon
award letter - P Squared
award_letter - Wright
1295 Cleveland
1295 Ergon
1295 P Squared
1295 Wright
2252_Cleveland
2252 Ergon
2252 P Squared
2252 Wright
 
5. 50989   Office Supplies (Contract No. 2021-390) to Office Depot, Inc. utilizing OMNIA Partners Cooperative Contract No. 19-12R, Purchasing. 
 
Attachments:
Court Order 2021-935-09-27
Department Memo
Executive Summary
Pricing Sample
Evaluation Spreadsheet
2252 Form
 
f.   Agreement(s):
 
1. 50987   Funding Agreement with the Collin College Foundation (Agreement No. 2021-090) to provide tuition assistance in the amount of $50,000 to paid and volunteer members of various fire departments within Collin County for select courses provided by the Collin College Fire Science Program, Fire Marshal. 
 
Attachments:
Court Order 2021-936-09-27
Memo
Funding Agreement
 
2. 50946   Interlocal Dispatch Services Agreement (Agreement No. 2021-381) with the Town of Fairview effective October 1, 2021 through and including September 30, 2022, Sheriff. 
 
Attachments:
Court Order 2021-937-09-27
Memo
ILA
Dispatch Fees
 
3. 50947   Interlocal Dispatch Services Agreement (Agreement No. 2021-382) with the City of Anna effective October 1, 2021 through and including September 30, 2022, Sheriff. 
 
Attachments:
Court Order 2021-938-09-27
Memo
ILA
Billing Rates
 
4. 50962   Interlocal Dispatch Services Agreement (Agreement No. 2021-388) with the Lavon Volunteer Fire Department effective October 1, 2021 through and including September 30, 2022, Sheriff. 
 
Attachments:
Court Order 2021-939-09-27
Memo
ILA
Dispatch Fees
 
5. 50966   Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Plano for the Collin Creek East Public Improvement District (PID), Tax Assessor-Collector.
 
Attachments:
Court Order 2021-940-09-27
Memo
ILA
 
6. 50967   Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Plano for the Collin Creek West Public Improvement District (PID), Tax Assessor-Collector.
 
Attachments:
Court Order 2021-941-09-27
Memo
ILA
 
7. 50968   Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Princeton for the Whitewing Trails Public Improvement District (PID) No. 2, Tax Assessor-Collector.
 
Attachments:
Court Order 2021-942-09-27
Memo
ILA
 
8. 50974   Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Anna for the Sherley Tract Public Improvement District (PID) Improvement Area No. 1, Tax Assessor-Collector.
 
Attachments:
Court Order 2021-943-09-27
Memo
ILA
 
9. 50977   Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Anna for the Sherley Tract Public Improvement District (PID) Major Improvement Area, Tax Assessor-Collector.
 
Attachments:
Court Order 2021-944-09-27
Memo
Agreement
 
10. 50970   Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and Frisco Auto Acquisitions, Inc. d/b/a Frisco Chrysler Dodge Jeep Ram, Inc. to perform motor vehicle titling and registration services, Tax Assessor-Collector. 
 
Attachments:
Court Order 2021-945-09-27
Memo
Agreement
 
11. 50971   Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and Asbury Plano LEX, LLC d/b/a Park Place Lexus Plano to perform motor vehicle titling and registration services, Tax Assessor-Collector. 
 
Attachments:
Court Order 2021-946-09-27
Memo
Agreement
 
g.   Amendment(s):
 
1. 50941   Amendment to the tax abatement agreement with FedEx Office and Print Services, Inc., Budget. 
 
Attachments:
Draft Court Order
memo
agreement amendment
 
2. 50955   No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2021-011) with Collin County Community College District to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order 2021-947-09-27
Memo
Amendment
Original Agreement
Rates
 
3. 50956   No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2020-409) with the City of Anna to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order 2021-948-09-27
Memo
Amendment
Original Agreement
Rates
 
4. 50957   No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2020-420) with the Town of Fairview to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order 2021-949-09-27
Memo
Amendment
Original Agreement
Rates
 
5. 50978   No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2020-395) with the Farmersville ISD to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order 2021-950-09-27
Memo
Amendment
Original Agreement
Rates
 
6. 50916   No. 2 to Services, Morgue Transport (Contract No. 2018-304) with Weatherall Family Funeral Service, LLC to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner. 
 
Attachments:
Court Order 2021-951-09-27
Memo
Amendment No. 2
1295
2252
 
7. 50840   No. 4 to Software Maintenance, Records Management System (Contract No. 2013-019) with MCCi, LLC to extend the contract for one (1) year through and including October 13, 2022, and further authorize the Purchasing Agent to execute and finalize same, Information Technology. 
 
Attachments:
Court Order 2021-952-09-27
Court Memo
Amendment No. 4
FY22 Maintenance Quote
2252 Certification
1295 Form (redacted)
Sole Source Court Order
 
8. 50934   No. 5 to Preparation of final plans, specifications and estimates (PS&E) for the Collin County Outer Loop, Segment 3A (Dallas North Toll Way to East of SH 289) to provide for additional construction inspection and construction administration services due to delays in utility relocation, and further authorize the Purchasing Agent to finalize and execute, Engineering. 
 
Attachments:
Court Order 2021-953-09-27
Memo
Amendment No. 5
Amendment
Fee Estimate
2252 Certification
 
9. 50953   No. 5 to Services, Inmate Health Care (Contract No. 2015-122) with Southwest Correctional Medical Group, PLLC to extend the contract for one (1) year through and including September 30, 2022, and increase staffing, base compensation, and contract value, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order 2021-954-09-27
Memo
Amendment No. 5
Extension Proposal
Justification Packet
Original Agreement
2252
1295 (Redacted)
 
10. 50907   No. 11 to Physician Services, Dr. Shupe (Contract No. 07335-10) with Dr. James Shupe to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Probate Court. 
 
Attachments:
Court Order 2021-955-09-27
Memo
Amendment No. 11
1295
2252
Original Agreement
 
h.   Contract Renewal(s):
 
1. 50983   Elevator Maintenance and Repair (Contract No. 2020-372) with ThyssenKrupp Elevator Corporation utilizing Sourcewell Cooperative Contract No. 100516-TKE to extend the contract for one (1) year through and including September 30, 2022, Facilities. 
 
Attachments:
Court Order 2021-956-09-27
Department Memo
Renewal Letter
Coop Agreement
Coop Comment & Review
Coop Acceptance & Award
Coop Extension Agreement
Coop Evaluation
2252 Form
 
2. 50850   Juvenile Case Management System with TechShare Local Government Corporation for the period of October 1, 2021 through and including September 30, 2022, Information Technology.
 
Attachments:
Court Order 2021-957-09-27
Memo
FY22 Maintenance Quote
Sole Source Court Order
 
3. 50961   Public Safety Radio System Maintenance (Contract No. 2021-384) with Motorola Solutions, Inc. to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Information Technology. 
 
Attachments:
Court Order 2021-958-09-27
Court Memo
Quote Document
2252 Certification
Sole Source Court Order
 
i.   Miscellaneous:
 
1. 50993   Designation of the 2022 Commissioners Court regular term meeting dates and times, Commissioners Court.
 
Attachments:
Court Order 2021-959-09-27
2022 Proposed Court Dates.pdf
 
2. 51022   Authorization for Collin County Commissioners Court members to attend continuing education training virtually, Commissioner Precinct 4.
 
Attachments:
Court Order 2021-960-09-27
SB00230F.pdf
 
3. 50945   Order and notice of election for November 2, 2021, General and Special Elections, Elections. 
 
Attachments:
Court Order 2021-961-09-27
Department Memo
Order and Notice of Election
 
4. 50963   Accept the roads within The Residences at Cottage Hill for county maintenance, Engineering. 
 
Attachments:
Court Order 2021-962-09-27
memo
map
plat
Court Order
 
5. 50964   Funding recommendations for the Collin County Parks and Open Space Funding Assistance Program, 2018 Bond - 3rd Series, and budget amendment in the amount of $2,384,510 for same, Engineering. 
 
Attachments:
Court Order 2021-963-09-27
Memo
3rd Series Recommendations
Journal Proof
Budget Amendment Details
 
6. 50944   Redesignation of Private Road 5790 as Chengal Circle and Private Road 5791 as Krishna Way with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Draft Court Order
Request Memo
Address Map
Petitions-Signed
Letter to Owner
Mapgrid 7M1
 
7. 50973   Participate in a thirty (30) day free trail for Vectra's Enterprise Security solution from Vectra.ai, Information Technology. 
 
Attachments:
Court Order 2021-964-09-27
 
8. 50858   Assignment and Assumption to FY2021 County Clerk Records Preservation - Death, Marriage and Marriage Records Index (Contract No. 2021-080) to change the name from Data Preservation Solutions, LLC to Kofile Technologies, Inc., and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order 2021-965-09-27
Assignment and Assumption
2252 Certification
1295 Form (redacted)
 
9. 50960   Assignment and Assumption to County Clerk Records Preservation (Historic Birth 1943-1997) & Probate (1874-1979) (Contract No. 2019-288) to change the name from Data Preservation Solutions, LLC to Kofile Technologies, Inc., and further authorize the Purchasing Agent to finalize and execute same, Purchasing. 
 
Attachments:
Court Order 2021-966-09-27
Assignment and Assumption
2252 Certification
1295 Form (redacted)
 
10. 50979   Grant application for the FY 2022 Selective Traffic Enforcement Program - Impaired Driving Mobilization grant through the Texas Department of Transportation, Sheriff. 
 
Attachments:
Court Order 2021-967-09-27
MEMO
INVITATION TO APPLY
GRANT SUMMARY
Application
Grant Review Committee
 
11. 50913   FY2022 Pay for Performance salary increases, Human Resources. 
 
Attachments:
Court Order 2021-968-09-27
 
12. 50932   FY 2022 Non-Pay for Performance salary increases, Human Resources.
 
Attachments:
Court Order 2021-969-09-27
 
13. 50997   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2021-970-09-27
Personnel Appointments
 
14. 50998   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2021-971-09-27
Personnel Changes
 
  General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
4. 50745   Adoption of an order setting the FY 2022 Fee Schedule, Budget. 
 
Attachments:
Court Order 2021-972-09-27
FY 2022 Proposed Fee Schedule
FY 2022 Proposed Changes from FY 2021
Compiled Department Fee Approvals
 
  Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2021 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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