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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
January 3, 2022, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Judge Hill

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Webb
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 51443   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
2. 51444   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION:
 
1. 51248   Intra-County account transfers transmitted on October 21, 2021, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 10/21/2021
 
2. 51412   Intra-County account transfers transmitted on November 18, 2021, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 11/18/2021
 
3. 51413   Intra-County account transfers transmitted on December 2, 2021, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 12/02/2021
 
4. 51430   Intra-County account transfers transmitted on December 9, 2021, Auditor.
 
Attachments:
Memo
Inter-County Account Transfers 12/09/2021
 
5. 51460   Voluntary terminations, Human Resources. 
 
Attachments:
Voluntary Terms
 
6. 51461   Turnover, Human Resources. 
 
Attachments:
November FY22 Turnover
 
7.   Notification of budget adjustment(s)/amendment(s):
 
a. 51406   $30,143.66 to establish the budget for the FY2022 VINE/APPRISS Statewide Automated Victim Notification Service Grant through the Office of the Attorney General, Auditor. 
 
Attachments:
Memo
Munis Proof
Revenues
Expenditures
Contract Budget
Court Order
 
b. 51416   $10,000 for investigative expenses utilizing Federal Forfeiture Funds, Sheriff. 
 
Attachments:
MEMO
JOURNAL PROOF
AFFIDAVIT
AP SPCL HANDLING REQ
 
  COMMISSIONERS COURT BUSINESS:
 
1.   Public Comments.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
2.   Presentation/Recognition.
 
3.   Consent Agenda Items:
 
a. 51397   Disbursements for the period ending December 28, 2021, Auditor.
 
Attachments:
Court Order 2022-001-01-03
Court Order 2022-002-01-03
Disbursements
 
b. 51398   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2022-003-01-03
Disbursements
 
c. 51428   Tax refunds totaling $779,520.16, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-004-01-03
CC Summary Sheet
 
d.   Award(s):
 
1. 51420   OEM Toner Cartridges for Laser and Inkjet Printers (Coop Quote No. 2022-103) to various vendors utilizing cooperative contracts, Budget. 
 
Attachments:
Court Order 2022-005-01-03
Memo
Contract Data
Bid Tabulation
Award Ltr - Dream Ranch LLC
Award Ltr - Office Depot, Inc.
Award Ltr - The Office Pal Inc.
Award Ltr - V-Quest Office Machines & Supplies, Ltd
2252 Form - Dream Ranch LLC
2252 Form - Office Depot, Inc.
2252 Form - The Office Pal Inc.
2252 Form - V-Quest Office Machines & Supplies, Ltd.
Form 1295 - Dream Ranch LLC
Form 1295 - The Office Pal Inc.
Form 1295 - V-Quest Office Machines & Supplies, Ltd
 
2. 51380   FY2022 Tableau Software Maintenance (Contract No. 2022-080) to Carasoft Technology Corporation through DIR Cooperative Contract No. DIR-TSO-4288, Information Technology. 
 
Attachments:
Court Order No. 2022-006-01-03
Court Memo
Bid Tabulation
2252 Certification
1295 Form (redacted)
 
3. 51422   Elastic Cloud Enterprise Software Renewal (Coop Quote 2022-126) to GTS Technology Solutions, Inc. through DIR Cooperative Contract No. DIR-TSO-4288, Information Technology.
 
Attachments:
Court Order 2022-007-01-03
Memo
Contract Award Data
Bid Tab
Award Letter - GTS
Quote
2252
1295
 
4. 51424   1/2 Ton Pickups for Road and Bridge (Contract No. 2022-007) to Silsbee Ford, Inc. utilizing Buyboard Cooperative Contract No. 601-19, Public Works. 
 
Attachments:
Court Order 2022-008-01-03
memo
Tabulation
2252 Certification
Form 1295
 
5. 51448   PI SUV for Sheriff/Trinity Falls (Contract No. 2022-098) to Silsbee Ford, Inc. utilizing Goodbuy Cooperative Contract No. 21-8F000, Public Works. 
 
Attachments:
Court Order 2022-009-01-03
memo
Tabulation
2252 Certification
Form 1295
 
e.   Agreement(s):
 
1. 51395   Interlocal Dispatch Services Agreement with Farmersville ISD (Agreement No. 2022-107) effective October 1, 2021 through and including September 30, 2022, Sheriff. 
 
Attachments:
Court Order 2022-010-01-03
Memo
Agreement
Dispatch Fees
 
2. 51458   Interlocal Agreement for Jail Services with Lee County through and including September 30, 2022, Sheriff.
 
Attachments:
Court Order 2022-011-01-03
Memo
Agreement
 
3. 51407   Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and Brandon Tomes VW of McKinney to perform motor vehicle titling and registration services, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-012-01-03
Memo
Agreement
 
4. 51410   Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and DFW Rings, LLC d/b/a Audi McKinney to perform motor vehicle titling and registration services, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-013-01-03
Memo
Agreement
 
5. 51466   Interlocal Cooperative Purchasing Agreement with Kaufman County per Texas Local Government Code 791, Purchasing. 
 
Attachments:
Court Order 2022-014-01-03
ILA
 
f.   Amendment(s):
 
1. 51360   First Amendment to Interlocal Agreement with the Town of Prosper and the City of Celina concerning the design and construction of Frontier Parkway from the Dallas North Tollway to Preston Road (SH 289) to include additional design and construction features, Engineering.
 
Attachments:
Court Order 2022-015-01-03
Agreement
Department Memo
Proper and Celina Signed Amended Agreement
Amended Agreement - Track Changes
Original Agreement
 
2. 51390   No. 12 to Frontier Parkway Improvements (Agreement No. 2016-229) with Birkhoff, Hendricks & Carter L.L.P. for add additional construction administration and field surveys, further authorize the Purchasing Agent to finalize and execute same and budget amendment in the amount of $49,200 when funds are received, Engineering.  
 
Attachments:
Court Order 2022-016-01-03
Memo
Contract Amendment No. 12
Proposed Amendment
2252 Certification
Form 1295
 
3. 51391   No. 13 to Frontier Parkway Improvement (Agreement No. 2016-229) with Birkhoff Hendricks & Carter to provide various changes to the contract, further authorize the Purchasing Agent to finalize and execute same and budget amendment in the amount of $86,602 when funds are received, Engineering. 
 
Attachments:
Court Order 2022-017-01-03
Memo
Amendment No. 13
BHC - Frontier Parkway ESA Amendment 13
2252 Certification
Form 1295
 
g.   Change Order(s):
 
1. 51415   No. 2 to Testing: Postmortem Toxicology (IFB No. 2020-140) with National Medical Services, Inc. d/b/a NMS Labs to add additional line items to the contract, and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner. 
 
Attachments:
Court Order 2022-018-01-03
Dept memo
Change Order
Bid tab documentation
2252 form
1295 form
 
h.   Contract Renewal(s):
 
1. 51446   Professional Services, Forensic Engineering Services (RFQ No. 2021-122) with Wiss, Janney, Elstner Associates, Inc. to extend the contract for one (1) year through and including February 21, 2023, Construction & Projects. 
 
Attachments:
Court Order 2022-019-01-03
Memo
Contract Renewal
Form 1295
2252 Certification
 
2. 51425   Supplies: Specialized Printing for Elections (IFB No. 2019-270) with Runbeck Election Services, Inc. to extend the contract for one (1) year through and including September 30, 2022, Elections. 
 
Attachments:
Court Order 2022-020-01-03
Department Memo
Renewal 2 Letter
2252 Certification
Form 1295
 
3. 51426   Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles (IFB No. 2018-263) with El Dorado Motors, Inc. d/b/a El Dorado Collision to extend the contract for one (1) year through and including February 3, 2023, Public Works. 
 
Attachments:
Court Order 2022-021-01-03
memo
Contract Renewal
Form 1295
2252 Certification
 
4. 51427   Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles (IFB No. 2018-263) with Collision Repair Unit 3, LLC d/b/a Maaco Collision Repair & Auto Painting to extend the contract for one (1) year through and including February 3, 2023, Public Works. 
 
Attachments:
Court Order 2022-022-01-03
memo
Contract Renewal
Form 1295
2252 Certification
 
i.   Budget adjustment(s)/amendment(s):
 
1. 51411   $9,146 to reallocate funds for the Spay/Neuter Program, Development Services. 
 
Attachments:
Court Order 2022-023-01-03
Memo
Back-up
MUNIS
 
j.   Filing of the Minute(s), County Clerk:
 
1. 51455   November 15, 2021. 
 
Attachments:
Commissioners Court Meeting Minutes, November 15, 2021
 
k.   Miscellaneous:
 
1. 51456   Establish the Collin County Mental Health Diversion Program as a Mental Health Specialty Court per Texas Government Code or under former law, Chapter 121, 219th District Court.
 
Attachments:
Court Order 2022-025-01-03
Cover Letter
CC Mental Health Diversion
WHEREAS CC Mental Health Diversion Program
Mental Health Court Letter of Support District Court 219
Mental Health Letter of Support CC Court Law 3
Registration Form
Mental Health Declaration
Resolution
 
2. 51409   Establish two (2) cash drawers in the amount of $100 each for County Clerk Land Records, Auditor. 
 
Attachments:
Court Order 2022-026-01-03
County Clerk's office change drawer
County Clerk's cash drawer request 12.2021
 
3. 51408   Sale of surplus land south of Wilmeth Road in McKinney, Texas, Engineering. 
 
Attachments:
Court Order 2022-027-01-03
Memo
Intent to Purchase
Exhibit
Map
 
4. 51450   Final plat of Tillage Farms South, Engineering. 
 
Attachments:
Court Order 2022-028-01-03
Agenda Memo
map
plat
 
5. 51451   Final plat of Tillage Farms West Phase 1A & 1B, Engineering. 
 
Attachments:
Court Order 2022-029-01-03
Agenda Memo
map
plat
plat
 
6. 51405   Redesignation of Private Road 5792 as Red Cedar Ln, Private Road 5793 as Blue Grass Ln and Private Road 5794 as Arnold Rd, GIS/Rural Addressing. 
 
Attachments:
Court Order 2022-030-01-03
Request Memo
Petitions Signed
SiteMap
Letter to Owner
Mapgrid 14N1
Mapgrid 14N4
 
7. 51457   2022 Collin County historical tax abatement recommendations, Historical Commission. 
 
Attachments:
Court Order 2022-031-01-03
Agenda Memo
Tax Abatement Report 2022
Tax Abatement Recommendations
Tax Abatement Denials
 
8. 51429   Acceptance of 1,623 cubic yards of asphalt road millings from TxDOT through the FY2022 Local Government Assistance Program, Public Works. 
 
Attachments:
Court Order 2022-032-01-03
memo
 
9. 51414   Acceptance of the BuyBoard Purchasing Cooperative rebate in the amount of $19,575 to be deposited in the Going the Extra Mile Employee Incentive Program line item, and budget amendment for same, Purchasing. 
 
Attachments:
Court Order 2022-033-01-03
Memo
BuyBoard Rebate Letter
Rebate Check - Redacted
Journal Proof with Notes
 
10. 51459   Grant application for the FY2023 STEP Program grant through the Texas Department of Transportation, Sheriff. 
 
Attachments:
Court Order 2022-034-01-03
MEMO
GRANT SUMMARY FORM
REQUEST
CCSO STEP COMP PROGRAM
Grant review committee form
 
11. 51393   Pay rate increase for security service provided by off-duty law enforcement in the Tax Assessor-Collector office, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-035-01-03
Memo Pay Rate Increase for Security Service for Tax Assessor Collector
 
12. 51441   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2022-036-01-03
Personnel Appointments
 
13. 51442   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2022-037-01-03
Personnel Changes
 
  General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
4. 51431   Congressional Update, Congressman Pat Fallon.
 
5. 51418   Foreclosed property sale location, Justice of the Peace, Precinct 1. 
 
Attachments:
Memo
 
6. 51433   Employee reclassifications and retitles effective January 10, 2022, Human Resources. 
 
Attachments:
Court Order 2022-038-01-03
 
7. 51432   Update on Janitorial and Recruiting Services, Administrative Services. 
 
Attachments:
Court Order 2022-039-01-03
Court Order 2022-040-01-03
Court Order 2022-041-01-03
Flyer
2021-12-20 Janitorial Cals
2021-12-14 Janitorial Cals
IFMA-OM Full Report
Article
 
  Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Legal (551.071)
 
51423   Case 4:18-cv-00280-ALM Wooten v. Roach et al, Administrative Services.
 
51463   Indigent Defense payment claims by Mark Fratter, Administrative Services.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2021 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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