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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
April 25, 2022, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Commissioner Fletcher

Pledge of Allegiance – Judge Hill

Pledge of Allegiance to the Texas Flag – Commissioner Hale
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 52005   Personnel Changes, Human Resources. 
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION:
 
1. 51944   P-Card disbursements, Auditor. 
 
Attachments:
P-card Disbursements
 
2. 51976   Intra-County account transfers transmitted on April 6, 2022, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 04/06/2022
 
3. 51936   Reconstruction of County Road 228, Public Works. 
 
Attachments:
memo
Map
 
4. 51937   Reconstruction of County Road 204, Public Works. 
 
Attachments:
memo
Map
 
5.   Notification of budget adjustment(s)/amendment(s):
 
a. 51943   $232,825 to establish the budget for the FY2022-2024 Chapter 19 to be used for education/travel and temporary election employees, Auditor. 
 
Attachments:
EXPENDITURES
REVENUE
MUNIS PROOF
AWARD
Budget Memo
 
b. 51945   $5,000 to establish the budget for the FY2022 Title IV-E Welfare Services grant, Auditor. 
 
Attachments:
MEMO
MUNIS PROOF
REVENUE
EXPENDITURES
CONTRACT BUDGET
 
c. 51946   $53,059 to establish the budget for the FY2022 Title IV-E County Legal Services grant, Auditor. 
 
Attachments:
MEMO
MUNIS PROOF
REVENUE
EXPENDITURES
CONTRACT BUDGET
 
d. 51972   $51,491 to purchase personal watercraft equipment and maintenance to assist with patrolling Lake Lavon, utilizing Federal Forfeiture Funds, Sheriff. 
 
Attachments:
MEMO
PURPOSE/USE
QUOTE
SPECS/INFORMATION
JOURNAL PROOF
 
  COMMISSIONERS COURT BUSINESS:
 
  Public Comments.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 51948   Disbursements for the period ending April 19, 2022, Auditor.
 
Attachments:
Court Order 2022-371-04-25
Court Order 2022-372-04-25
Disbursements
 
b. 51949   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2022-373-04-25
Indigent Defense Disbursements
 
c. 51973   Tax refunds in the amount of $3,028,483.40, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-374-04-25
CC Summary Sheet
 
d.   Advertisement(s):
 
1. 51988   Construction, Exterior Repairs to Second Floor Walkway & First Floor Soffit, 900 E. Park Blvd., Plano (IFB No. 2022-198), Construction & Projects. 
 
Attachments:
Court Order 2022-375-04-25
Memo
Legal Notice
Bid Packet
 
2. 51959   McAfee Hardware & Software Maintenance (IFB No. 2022-218), Information Technology.
 
Attachments:
Court Order 2022-376-04-25
Court Memo
Legal Notice
Bid Packet
 
3. 51935   Signs, Sign Materials, and Hardware (IFB No. 2022-121), Public Works. 
 
Attachments:
Court Order 2022-377-04-25
memo
Legal notice
Bid_packet
 
4. 51985   Professional Services, Historic Structures Report for Myers Park (RFQ No. 2022-120), Special Projects. 
 
Attachments:
Court Order 2022-378-04-25
Agenda Memo
Legal Notice
RFQ Packet
 
e.   Award(s):
 
1. 51960   Adobe Enterprise Agreement (Coop Quote No. 2022-237) to Summus Industries, Inc. through DIR Cooperative Contract No. DIR-TSO-3763, Information Technology. 
 
Attachments:
Court Order 2022-379-04-25
Court Memo
Contract Data Sheet
Bid Tabulation
Award Letter
2252 Certification
1295 Form - redacted
 
2. 51961   Docusign Renewal (Coop Quote No. 2022-240) to Carahsoft Technology Corporation through DIR Cooperative Contract No. DIR-TSO-4288, Information Technology. 
 
Attachments:
Court Order 2022-380-04-25
Court Memo
Contract Data Sheet
Bid Tabulation
Award Letter
2252 Certification
1295 Form - redacted
 
f.   Agreement(s):
 
1. 51979   Agreement for the Adoption of the Texas County and District Retirement System Qualified Replacement Benefit Arrangement for Section 415 Internal Revenue Code limit on benefits and contributions under qualified retirement plans, Human Resources. 
 
Attachments:
Court Order 2022-381-04-25
Memo
Agreement
 
g.   Amendment(s):
 
1. 51964   No. 1 to FY21 County Clerk Records Preservation: Death, Marriage and Marriage Records Index (Contract No. 2021-080) with Kofile Technologies, Inc. to increase the quantity of pages included in Project No. 1: Historic Death Records, and further authorize the Purchasing Agent to finalize and execute same, County Clerk. 
 
Attachments:
Court Order 2022-382-04-25
Memo
Amendment No. 1
Amendment Quote
2252 Certification
1295 Form - redacted
 
h.   Contract Renewal(s):
 
1. 51942   Extractor and Scanner for Tax Office (Contract No. 2021-120) with OPEX Corporation to extend the contract for one (1) year through and including March 2, 2023, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-383-04-25
Memo
Renewal Letter
Form 1295
2252 Form
 
i.   Receive and File, Auditor:
 
1. 51993   Monthly financial reports for October 2021. 
 
Attachments:
Court Order 2022-384-04-25
Memo for Monthly Financial Statements for October 2021
October 2021 Balance Sheet
October 2021 Revenues, Expenditures and Changes in Fund Balance
October 2021 Cash and Investments
October 2021 Year to Date Schedule of Transfers
October 2021 Schedule of Long Term Debt
October 2021 Commisisoners Court Approved Expenditures Budgets
October 2021 Employee Insurance Fund
Employee Medical Claims Report 10-2021
 
j.   Filing of the Minute(s), County Clerk:
 
1. 51977   April 4, 2022. 
 
Attachments:
Commissioners Court Meeting Minutes April 4, 2022.
 
k.   Miscellaneous:
 
1. 51970   Tex-21 membership and payment of annual dues in the amount of $25,000, Administrative Services.
 
Attachments:
Draft Court Order
20220407 TEX-21 Dues Sheet.pdf
20220407 TEX-21 Service Agreement FYE 2023.pdf
20220407 TEX-21 2022 Schedule of Meetings Final.pdf
 
2. 52004   Resale of foreclosed tax property located in Collin County, Texas, described as ABS A0709 John Pennington Survey, Tract 15, .1205 Acres, Administrative Services. 
 
Attachments:
Court Order 2022-386-04-25
Memo to Court
Tract
Approval Form
 
3. 51975   Redesignation of Private Road 5817 as Fischer Ranch Road, GIS/Rural Addressing. 
 
Attachments:
Court Order 2022-387-04-25
PR5817-ReqMemo
Petition-signed
PR5817-AddressMap
Letter to Owner
15Q4 Mapgrid
16Q3 Mapgrid
 
4. 51986   Redesignation of Private Road 5818 as Eritrea Dr., GIS/Rural Addressing. 
 
Attachments:
Court Order 2022-388-04-25
PR5818-ReqMemo
EritreaDr-Petition-signed
AddressMap-PR5818
LetterToOwner
12J3-EritreaDr
 
5. 51938   Sanitary sewer and access easements for the City of McKinney, Public Works. 
 
Attachments:
Court Order 2022-389-04-25
memo
Map
 
6. 51990   Payment of various invoices in the amount of $46,264.40 utilizing Inmate Commissary Funds, Sheriff. 
 
Attachments:
Court Order 2022-390-04-25
Memo
Quote 1
Quote 2
Quote 3
Quote 4
Quote 5
Invoice 1
Additional Document
Register
 
7. 52006   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2022-391-04-25
Personnel Appointments
 
8. 52007   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2022-392-04-25
Personnel Changes
 
2.   General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
a. 51939   Public Hearing - Placement of regulatory signs on various County Roads, Public Works. 
 
Attachments:
Court Order 2022-393-04-25
memo
exhibit
Easement
 
b. 51980   Public Hearing - Consideration and any action for the issuance of a mass gathering permit for the Vintage Market Days event on May 6-8, 2022 at Myers Park Event Center in accordance to Health and Safety Code Chapter 751, Special Projects. 
 
Attachments:
Court Order 2022-394-04-25
Agenda Memo
Mass Gathering Application
Facility Usage Agreement
Performer Contract
Sample Vendor
Vendor Booth Plan
Parking Map
Developmental Services Memo
Sheriff's Office Memo
Fire Marshal Memo
 
c. 51995   Boards & Commissions Appointments, Commissioners Court. 
 
Attachments:
CCAD Memo - Board of Directors Vacancy
Civil Service Email
 
3.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
a. 51991   Land acquisition, Engineering. 
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2022 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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