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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 9, 2024, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Judge Hill

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 
 
             
  PRESENTATION / RECOGNITION:
 
1. 56481   Collin County Master Wellness Volunteer Update. 
 
Attachments:
Memo
 
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 56567   Non PFP-Salary increases for CSCD, Human Resources.
 
2. 56585   Personnel Appointments, Human Resources. 
 
Attachments:
Personnel Appointments
 
3. 56586   Personnel Changes, Human Resources. 
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION:
 
1. 56511   Intra-County account transfers transmitted August 14, 2024, Auditor. 
 
Attachments:
Memo
Intra-County Account Transfers 08/14/2024
 
2. 56543   Intra-County account transfers transmitted August 22, 2024, Auditor. 
 
Attachments:
Memo
Intra-County Account Transfers 08/22/2024
 
3. 56564   Voluntary Terminations, Human Resources. 
 
Attachments:
Voluntary Terminations
 
4. 56565   Turnover, Human Resources. 
 
Attachments:
Turnover
 
5.   Notification of budget adjustment(s)/amendment(s):
 
a. 56519   $10,000 to increase the budget for the FY2024 US Marshals Service Grant, Auditor. 
 
Attachments:
Memo
MUNIS PROOF
US MARSHAL
Budget Revenue
Budget Expense
 
b. 56572   $3,860 to establish the budget for the FY2024 Bissell Pet Foundation Grant, Auditor. 
 
Attachments:
Court Memo Bissell Budget Est
PAJ 906 Bissell
Bissell Pet Foundation Award Letter
 
  COMMISSIONERS COURT BUSINESS:
 
  Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 56497   Disbursements for the period ending September 3, 2024, Auditor.
 
Attachments:
Court Order 2024-841-09-09
Disbursements
 
b. 56498   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2024-842-09-09
Indigent Defense Disbursements
 
c. 56546   Tax refunds totaling $97,892.48, Tax Assessor-Collector. 
 
Attachments:
Court Order 2024-843-09-09
Summary sheet 9-9-2024
 
d.   Advertisement(s):
 
1. 56566   Road Maintenance, Joint & Crack Sealing Services (IFB No.2024-355), Public Works. 
 
Attachments:
Court Order 2024-844-09-09
MEMO
Legal notice
Bid packet
 
e.   Award(s):
 
1. 56537   Bi-Directional Amplifier System for the CCADF Phase 2 MMH (Coop Quote No. 2024-430) to Motorola Solutions, Inc. through DIR Cooperative Contract No. DIR-TSO-4101, Construction & Projects. 
 
Attachments:
Court Order 2024-845-09-09
Memo
Award Letter
2252 Certification
 
2. 56559   Veterinary Pharmaceuticals (Coop Contract No. 2024-276B) to Boehringer Ingelheim Animal Health USA Inc. through the City of Austin Contract No. MA-9200-NA230000104, Development Services. 
 
Attachments:
Court Order 2024-846-09-09
Memo
Bid Tabulation
Award Letter
City of Austin Contract Agreement
Supplemental Cooperative Contract
2252
1295
 
3. 56548   Gate Replacements - Minimum Security & Animal Shelter (Coop Quote No. 2024-431) to GG Contractors, LLC d/b/a G2 General Contractors through TIPS Cooperative Contract No. 211001, Facilities. 
 
Attachments:
Court Order 2024-847-09-09
MEMO
Award Letter
Quote - Minimum Security
Quote - Animal Shelter
2252 Form
1295 Form
 
4. 56515   ESRI ArcGIS Software Maintenance (Quote No. 2024-391) to Environmental Systems Research Institute, Inc., Information Technology. 
 
Attachments:
Court Order 2024-848-09-09
Court Memo
2252 Certification
1295 Form Redacted
Sole Source Court Order
 
5. 56513   FY25 Peoplesoft Maintenance (Coop. Contract No. 2024-390) to Mythics, LLC through and including October 29, 2025 through Omnia Partners Contract No. R190801, Information Technology.
 
Attachments:
Court Order 2024-849-09-09
Court Memo
Bid Tabulation
Award Letter
2252 Certification
1295 Form Redacted
 
f.   Agreement(s):
 
1. 56510   Personal Services Agreement with Jan Kearney (Contract No. 2024-379) for deceased livestock pickup, grants exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, Development Services. 
 
Attachments:
Court Order 2024-850-09-09
Memo
Agreement
2252
1295
 
2. 56539   Personal Services Agreement with Ronnie Foley (Contract No. 2024-421) for Parkhill Prairie Preserve maintenance, grants exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, Engineering. 
 
Attachments:
Court Order 2024-851-09-09
Memo
Agreement
2252
1295
 
3. 56534   Tax Collection Agreement between the Collin County Tax Assessor-Collector and Blue Meadow Municipal Utility District No. 3, Tax Assessor-Collector. 
 
Attachments:
Court Order 2024-852-09-09
Memo
Interlocal Agreement
 
g.   Amendment(s):
 
1. 56521   Amendment to the Tyler Odyssey Criminal Justice Information System (Contract No. 01318-09) with Tyler Technologies, Inc. to extend the contract through and including June 30, 2025 at a rate of $10,925 per month, Information Technology.
 
Attachments:
Court Order 2024-853-09-09
Court Memo
Tyler Software Maintenance Agreement
Amendment Supervision Add CSCD - 2019
Amendment Supervision - 2017
Sole Source Court Order
 
2. 56540   No. 1 to Personal Services Agreement for the VALOR Program (Contract No. 2024-175) with Irma Salera to extend the contract through and including November 2, 2024, update payment schedule, and further authorize the Purchasing Agent to finalize and execute same, 296th District Court. 
 
Attachments:
Court Order 2024-854-09-09
Department Memo
Amendment 1 with Updated Exhibit A
mendment 1 with Updated Exhibit A
2252
1295
 
3. 56541   No. 1 to Personal Services Agreement for the Veterans Treatment Court (Contract No. 2024-176) with Irma Salera to extend the contract through and including November 2, 2024, update payment schedule, and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order 2024-855-09-09
Department Memo
Amendment 1 with Updated Exhibit A
2252
1295
 
4. 56563   No. 2 to Workers' Compensation Insurance Coverage (Contract No. 2022-289) with Harding-Conley-Drawert-Tinch Insurance Agency, Inc. to extend the contract for one (1) year through and including September 30, 2025, increase the premium rate, and further authorize the Purchasing Agent to finalize and execute same, Human Resources. 
 
Attachments:
Court Order 2024-856-09-09
Memo
Contract Modification Sheet
Arch Quote
Gray Quote
2252
1295
 
5. 56545   No. 3 to Personal Services Agreement for the VALOR Program (Contract No. 2024-122) with Denise Martinez to extend the contract through and including November 2, 2024, update payment schedule, and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Draft Court Order
Department Memo
Amendment 3 with Updated Exhibit A
2252
1295
 
6. 56553   No. 4 to Interlocal Agreement for Animal Control and Animal Shelter Services (Agreement No. 2021-118) with the Van Alstyne Municipal Utility District No. 2 to extend the contract for one (1) year through and including September 30, 2025, set the rate for FY 2025, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order 2024-857-09-09
Memo
Amendment
FY 2025 AC Billing
FY 2025 AS Billing
Original Agreement
 
7. 56562   No. 5 to Insurance, Property (Contract No. 2019-389) with Texas Association of Counties to extend the contract for one (1) year through and including September 30, 2025, and further authorize the Purchasing Agent to finalize and execute same, Human Resources. 
 
Attachments:
Court Order 2024-858-09-09
Memo
Contract Modification Sheet
2252 Form
Interlocal Agreement
 
8. 56500   No. 8 to Professional Services, Architectural, Adult Detention Center Expansion, Phase 2 & 3 (RFQ No. 2021-353) with Brinkley Sargent Wiginton Architects, Inc. to add design services to the contract, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects. 
 
Attachments:
Court Order 2024-859-09-09
Memo
Amendment 8_PX
BSW Narrative
2252 Certification
1295 Form - redacted
 
9. 56552   No. 8 to Interlocal Agreement for Animal Control and Animal Shelter Services (Agreement No. 2017-208) with the City of Weston to extend the contract for one (1) year through and including September 30, 2025, set the rate for FY 2025, and further authorize the Purchasing Agent to finalize and execute same, Development Services. 
 
Attachments:
Court Order 2024-860-09-09
Memo
Amendment
FY 2025 AC Billing
FY 2025 AS Billing
Original Agreement
 
10. 56517   No. 16 to Voter Registration & Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Draft Court Order
Court Memo
Amendment 16
Mod. Contract
Voter Fee Schedule
Original Software Agreement
Sole Source VEMACS VOTESAFE
Sole Source Ballot
2252
1295 Redacted
 
11. 56557   No. 16 to Interlocal Agreement for Animal Control and Animal Shelter Services (Agreement No. 10108-09) with the City of Nevada to extend the contract for one (1) year through and including September 30, 2025, set the rate for FY 2025, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order 2024-861-09-09
Memo
Amendment
FY 2025 AC Billing
FY 2025 AS Billing
Original Agreement
 
12. 56556   No. 17 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter in Collin County (Contract No. 10096-09) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2025, set the rate for fiscal year 2025, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order 2024-862-09-09
Memo
Amendment
FY 2025 AS Billing
Original Agreement
 
13. 56509   No. 18 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter in Collin County (Contract No. 10103-09) with the City of Farmersville to extend the contract for one (1) year through and including September 30, 2025, set the rate for fiscal year 2025, and further authorize the Purchasing Agent to finalize and execute same, Development Services. 
 
Attachments:
Court Order 2024-863-09-09
Memo
Amendment
FY 2025 AS Billing
Original Agreement
 
14. 56555   No. 18 to Interlocal Agreement for Animal Control Services (Agreement No. 10095-09) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2025, set the rate for FY 2025, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order 2024-864-09-09
Memo
Amendment
FY 2025 AC Billing
Original Agreement
 
15. 56550   No. 18 to Interlocal Agreement for Animal Control Services (Agreement No. 10111-09) with the City of Melissa to extend the contract for one (1) year through and including September 30, 2025, set the rate for FY 2025, and further authorize the Purchasing Agent to finalize and execute same, Development Services. 
 
Attachments:
Court Order 2024-865-09-09
Memo
Amendment
FY 2025 AC Billing
Original Agreement
 
16. 56551   No. 18 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter (Agreement No. 10101-09) with the City of Melissa to extend the contract for one (1) year through and including September 30, 2025, set the rate for FY 2025, and further authorize the Purchasing Agent to finalize and execute same, Development Services. 
 
Attachments:
Court Order 2024-866-09-09
Memo
Amendment
FY 2025 AS Billing
Original Agreement
 
17. 56554   No. 18 to Interlocal Agreement for Animal Control and Animal Shelter Services (Agreement No. 10107-09) with the City of Lavon to extend the contract for one (1) year through and including September 30, 2025, set the rate for FY 2025, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order 2024-867-09-09
Memo
Amendment
FY 2025 AC Billing
FY 2025 AS Billing
Original Agreement
 
h.   Change Order(s):
 
1. 56373   No. 1 Firearms, Ammunition and Accessories (Contract No. 2023-218) with GT Distributors, Inc. to extend the contract through and including August 13, 2025, include a price redetermination and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order 2024-868-09-09
Memo
Change Order No. 1
Change Order #1 Price Sheet
Supporting Documentation
2252 Certification
1295 Form Redacted
 
2. 56533   No. 2 to Construction, Collin County Outer Loop Segment 3C from FM 2478 to US 75 (IFB No. 2023-303) with RPMx Construction, LLC for project quantity revisions, and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order 2024-869-09-09
Memo
Engineers rec with proposal
Change Order 2 signed
2252
1295 Redacted
 
3. 56570   No. 9 to CCADF Medical Mental Health Expansion (CSP No. 2023-398) with Sedalco, Inc. to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects. 
 
Attachments:
Court Order 2024-870-09-09
Memo 08.28
Change Order No. 9 (px)
PCO 05
PCO 19
2252 Certification
1295 Form - redacted
 
i.   Contract Renewal(s):
 
1. 56542   Debris Monitoring Services (RFP No. 2021-234) with Tetra Tech, Inc. to extend the contract for one (1) year through and including November 7, 2025, Fire Marshal. 
 
Attachments:
Court Order 2024-871-09-09
Renewal – RFP 2021-234 Debris Monitoring Services Memo
Letter
1295
2252
 
2. 56516   Software Maintenance for Tax Collection Software (Contract No. 2014-271) with SpindleMedia, Inc. to extend the contract for one (1) year through and including September 30, 2025, Information Technology.
 
Attachments:
Court Order 2024-872-09-09
Court Memo
Renewal Letter-FY 2025
Sole Source Court Order 2014-479-07-28
2252-Spindlemedia
1295
 
3. 56501   Office Supplies (Coop Contract No. 2023-373) with ODP Business Solutions, LLC to extend the contract for one (1) year through and including October 13, 2025, Purchasing. 
 
Attachments:
Court Order 2024-873-09-09
Memo
Renewal 1 Letter
2252 Form
 
4. 56369   Firearms, Ammunition and Accessories (Contract No. 2023-218) with Courage Tactical LLC to extend the contract for one (1) year through and including August 13, 2025, Sheriff.
 
Attachments:
Court Order 2024-874-09-09
Memo
Renewal Letter
2252 Certification
1295 Form Redacted
 
5. 56372   Firearms, Ammunition and Accessories (Contract No. 2023-218) with Precision Delta Corporation to extend the contract for one (1) year through and including August 13, 2025, Sheriff. 
 
Attachments:
Court Order 2024-875-09-09
Memo
Renewal Letter
2252 Certification
1295 Form Redacted
 
6. 56535   Law Enforcement Uniforms (Contract No. 2023-424) with Impact Promotional Services, LLC d/b/a Got You Covered Work Wear and Uniform to extend the contract through and including May 31, 2025, Sheriff. 
 
Attachments:
Court Order 2024-876-09-09
Memo
Renewal Letter
2252 Certification
1295 Form Redacted
 
j.   Budget adjustment(s)/amendment(s):
 
1. 56505   $167,800.40 to move funds from completed Permanent Improvement Projects into contingency, Budget.
 
Attachments:
Court Order 2024-877-09-09
MEMO
BA DETAILS
JOURNAL PROOF
 
2. 56573   $120,223.69 to move funds from completed Open Space Projects into contingency, Budget.
 
Attachments:
Court Order 2024-878-09-09
BA DETAILS
 
3. 56558   $11,394 to reallocate funds for the Spay/Neuter Program, Development Services. 
 
Attachments:
Court Order 2024-879-09-09
Spay & Neuter Funds Memo July 2024
Animal Shelter Donations Report July 2024
MUNIS GL Account Detail July 2024
Journal Proof with Notes
 
k.   Receive and File, Auditor:
 
1. 56530   Sheriff's Office (FY 2020).
 
Attachments:
Court Order 2024-880-09-09
Comprehensive Audit - FY20 - SO - Skinner
 
2. 56527   Constable, Precinct 4 (FY 2021).
 
Attachments:
Court Order 2024-881-09-09
Comprehensive Audit - FY21 - Constable Pct. 4 - Wright
 
3. 56524   District Clerk (FY 2021).
 
Attachments:
Court Order 2024-882-09-09
Comprehensive Audit - FY21 - District Clerk - Gould
 
4. 56523   Fire Marshal (FY 2021).
 
Attachments:
Court Order 2024-883-09-09
Comprehensive Audit - FY21 - Fire Marshal - Browning
 
5. 56528   SCORE (FY 2021).
 
Attachments:
Court Order 2024-884-09-09
Comprehensive Audit - 9.1.20 - 8.31.21 - SCORE - Gibbs & Skinner
 
6. 56525   District Clerk (FY 2022).
 
Attachments:
Court Order 2024-885-09-09
Comprehensive Audit - FY22 - District Clerk - Gould
 
7. 56531   Law Library (FY 2022).
 
Attachments:
Court Order 2024-886-09-09
Comprehensive Audit - FY22 - Law Library - Arris
 
8. 56532   Medical Examiner (FY 2022).
 
Attachments:
Court Order 2024-887-09-09
Comprehensive Audit - FY22 - ME - Kim
 
9. 56529   Inmate Commissary (4th Quarter FY 2023).
 
Attachments:
Court Order 2024-888-09-09
Comprehensive Audit - 4th Qtr FY23 - Inmate Commissary - Skinner
 
10. 56526   Justice Center and Minimum Security Kitchens (4th Quarter FY 2023).
 
Attachments:
Court Order 2024-889-09-09
Inventory Report - 4th Qtr FY23 - JC & MS Kitchens - Skinner
 
l.   Miscellaneous:
 
1. 56561   Acknowledge the interlocal agreements for fire protection, first responder, and emergency services between the City of Farmersville and Lakehaven Municipal Utility District, Administrative Services.
 
Attachments:
Court Order 2024-890-09-09
Interlocal Agreement for Fire Protection
Interlocal Agreement for Law Enforcement
 
2. 56520   Removal of petty cash from the Plano Tax Assessor-Collector office, Auditor. 
 
Attachments:
Court Order 2024-891-09-09
Plano Tax Office petty cash box removal
Memo to Commissioner's Court - Security Procedure Change
Final Plano $125 vendor letter - 08022024
Memos regarding Tax Office petty cash increase in 2021
 
3. 56569   Redesignation of Private Road 5994 as Cashon Ln and Private Road 5995 as Honey Ln, with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order 2024-892-09-09
Request Memo
Cashon RVP Map
PR Petitions signed
Letter to Owners
Mapgrid 14M3
 
4. 56544   Split three (3) full-time housekeeping day porter positions into six (6) part-time housekeeping day porter positions, Human Resources. 
 
Attachments:
Court Order 2024-893-09-09
Memo
 
5. 56568   30-day proof of value trial of NetSkope/ICM Cyber Secure Web Gateway Security Solution, Information Technology. 
 
Attachments:
Court Order 2024-894-09-09
 
6. 56522   Acceptance of the Cardinal Health Minnesota Multistate Contracting Alliance for Pharmacy Shareback Program rebate in the amount of $21.67 to be deposited in the Going the Extra Mile Employee Incentive Program line item, and budget amendment for same, Purchasing. 
 
Attachments:
Court Order 2024-895-09-09
Memo
Check Details
Rebate Report
Journal Proof with Notes
 
7. 56582   Boards & Commissions Appointments, Commissioners Court. 
 
Attachments:
Court Order 2024-896-09-09
 
8. 56583   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2024-897-09-09
Personnel Appointments
 
9. 56584   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2024-898-09-09
Personnel Changes
 
2.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Legal (551.071)
 
56514   State of Texas v. Warren Kenneth Paxton, Jr. Cause Nos. 1555100, 1555101, 155102, Administrative Services.
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2024 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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