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AI- 49478
Commissioners Court
Meeting Date: 11/23/2020  
Approval of Overpass and Easement Agreements with the BNSF Railroad for Frontier Pkwy
Submitted For: Clarence Daugherty Submitted By: Clarence Daugherty
Department: Engineering  
Request Type: CONSENT Agenda Area: Agreement

Information
Department Action
Construction of the improvements to Frontier Pkwy, including a bridge over the BNSF Railroad line, will begin in 4-5 months. In order to have the right to construct a bridge over the railroad, the County must enter into an agreement with the BNSF Railroad. The staff and consultants have worked with BNSF for at least the last six months in order for BNSF to review our plans and prepare the appropriate documents.
 
Attached is the “Overpass Agreement” along with numerous exhibits that give us an easement, illustrates  the land included in the easement, include our plans and innumerate contractor requirements. This is the same agreement we entered into with BNSF for the Outer Loop that is under construction now. However, in the case of Frontier, a detour and temporary rail crossing also has to be put in place so the permanent bridge can be built. This adds to the project in two ways. One way is that it is additional cost to our project. However BNSF is paying 20 percent of that cost because the existing crossing will be removed/taken out of service as a result of this project. The estimated cost is $274,470. The other way is adding a construction task that is on our critical path. We will coordinating between BNSF and our contractor to make sure this does not slow down our project.
 
The other major expense to the County is paying for BNSF’s cost to inspect our work that take place over the tracks. At this point we and BNSF are estimating $239,976; however, we are very optimistic that it will be much less than this based on the time proposed by our contractor.
 
Lastly, the County must pay some upfront administrative and easement fees before the project starts in the amount of $39,150.
 
Action:
It is requested that the Commissioners Court approve the Overpass Agreement and the Easement Agreement with BNSF, authorize execution by the County Judge and authorize payment of $553,596. Funding is available in the RI07014 project. 
 
Purchasing Department Action
Request Commissioners Court consideration and any action regarding 1.) approval of an Overpass Agreement between Collin County and the BNSF Railway Company and 2.) approval of an Easement Agreement (Exhibit B of the Overpass Agreement), both concerning the construction of Frontier Pkwy (County Road 5) for the amount of $553,596.00. Further, authorize the County Judge to execute both agreements. MD
HR and/or IT Action
Budget Department Action
 Budgeted funds available in the amount of $553,596 for the overpass and Easement Agreements with the BNSF Railroad for Frontier Parkway.  2007 Bond Fund (4213).
Auditor's Office Action
Funds available in the Unlimited Tax Road Bond 2015 Fund.
Commissioners Court
Overpass and Easement Agreement with BNSF Railway Company for the construction of Frontier Parkway (County Road 5), and payment in the amount of $553,596 for same, Engineering.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 553,596
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: RI07014-4213-750300013-809280-
Fund Transfers
Remarks:
Attachments
Court Order 2020-1164-11-23
Overpass Agreement
Backup
Easement

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