Agenda

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AI- 49610

Commissioners Court

Meeting Date:	01/04/2021
FY21 Maintenance Renewal Authorization and Purchase Approval
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information

Department Action

At the request of the Purchasing Department, the Information Technology Department is requesting Commissioner Court to authorize renewal the Tableau Data Visualization software and purchase of additional licenses through SHI Government Solutions. The total FY21 award is $47,722.63 and will renew existing licenses used for SO crime data visualization and the CAAPS project and purchase new licenses for the DA data visualization project.

The maintenance payment is budgeted as part of the FY21 non-departmental maintenance expense. The licenses for the District Attorney project are funded as part of the CJIS TI03JUS budget. The expense allocation is:

$44,766.05 – Non-Departmental Maintenance – Account: 0001-10001-0001-41-30-0000-637503 Project Code: NA
$ 2,956.58 - TI03JUS - Account: 4401-06009-0011-41-40-0000-80904 Project Code: TI03JUS-4401-060090011-809004

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval to award Coop Quote No. 2021-110, Tableau Software Maintenance, to SHI-Government Solutions, Inc., through DIR Contract No. DIR-TSO-4288 in the amount of $47,722.63. TC

HR and/or IT Action

Budget Department Action

Budgeted funds available in the amount of $47,722.63 for the award of Coop Quote 2021-110, Tableau Software Maintenance. Renews existing SO crime data visualization and CAAPS licenses totaling $44,766.05 and adds new licenses for the DA data visualization project in the amount of $2,956.58. The new DA licenses will be paid for with 2003 Technology Tax Notes. General Fund (0001) and 2003 Tax Notes (4401)

Auditor's Office Action

General Fund and Tax Note funds available.

Commissioners Court

Tableau Software Maintenance (Coop Quote No. 2021-110) to SHI-Government Solutions, Inc., through DIR Contract No. DIR-TSO-4288, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

47,722.63

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503
2:	Account: 4401-06009-0011-41-40-0000

Fund Transfers

Remarks:

The maintenance payment is budgeted as part of the FY21 non-departmental maintenance expense. The licenses for the District Attorney project are funded as part of the CJIS TI03JUS budget. The expense allocation is:

$44,766.05 – Non-Departmental Maintenance – Account: 0001-10001-0001-41-30-0000-637503 Project Code: NA
$ 2,956.58 - TI03JUS - Account: 4401-06009-0011-41-40-0000-809004 Project Code: TI03JUS-4401-060090011-809004

Attachments
Court Order 2021-008-01-04
Court Memo
Bid Tabulation
2252
1295