Agenda

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AI- 49626

Commissioners Court

Meeting Date:	01/11/2021
Change Order #1 and Renewal of Contract 2018-263
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Change Order

Information

Department Action

Public Works requests Commissioners Court approval of the following regarding the contract with El Dorado Motors Inc. dba El Dorado Collision:
Add Change Order #1 to add clause regarding Force Majeure to the terms of this contract; and,
Renew contract for an additional one-year period.

Purchasing Department Action

Request Commissioners’ Court consideration and any action regarding approval of Change Order No. 1 to IFB 2018-263, Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles with El Dorado Motors, Inc. dba El Dorado Collision, the secondary vendor, to 1.) renew the contract for the period February 4, 2021 through February 3, 2022, and 2.) Add Force Majeure to Terms of Contract and authorize Purchasing Agent to execute same. jdg
Expenditures
FY 2019: $0
FY 2020: $0
FY 2021 Year to Date: $0
Renewal 2 of 3

HR and/or IT Action

Budget Department Action

Budgeted funds available for Change Order No.1 to IFB 2018-263, Services, Body Repair and Painting for Light, Medium & Heavy Duty Vehicles with El Dorado Motors, Inc. dba El Dorado Collision. Extension of contract for one (1) year period and add force majeure to terms of contract. Contract period is February 4, 2021 through February 3, 2022. (0001)-General Fund and (1010)-Road and Bridge Fund.

Auditor's Office Action

Funds available in the General Fund and the Road and Bridge Fund.

Commissioners Court

No. 1 to Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles (IFB No. 2018-263) with El Dorado Motors, Inc. d/b/a El Dorado Collision to extend the contract for one (1) year through and including February 3, 2022, and further authorize the Purchasing Agent to finalize and execute same, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,218,008

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001440010009603000007562
2:	0001440010009603000007513
3:	1010750010001683000007513
4:	1010750010001683000007562

Fund Transfers

Remarks:

Attachments
Court Order 2021-051-01-11
memo
Change Order 1
Form 1295
2252 Certification