Agenda

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AI- 50840

Commissioners Court

Meeting Date:	09/27/2021
FY22 Maintenance Renewal Authorization - Laserfiche
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Amendment

Information

Department Action

At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to authorize the renewal of the current maintenance contract with MCCi for Laserfiche document management maintenance and support. The estimated FY22 renewal, budgeted as part of the non-departmental maintenance budget, is $150,000.

Purchasing Department Action

Request Commissioners Court consideration and any action regarding approval to renew 2013-019, Software Maintenance: Records Management System with MCCi, LLC for the period October 14, 2021 through October 13, 2022. ha
Note: MCCi, LLC is designated as a sole-source for maintenance per Court Order 2008-1027-11-11.
FY21 Expenditure to date: $135,126.80
FY20 Expenditure: $173,037.90

HR and/or IT Action

Budget Department Action

Budgeted funds available in the amount of $135,126.80 for the renewal of 2013-019, Software Maintenance, Records Management System in Non Departmental Software Maintenance. General Fund (0001).

Auditor's Office Action

Funds available in the General Fund.

Commissioners Court

No. 4 to Software Maintenance, Records Management System (Contract No. 2013-019) with MCCi, LLC to extend the contract for one (1) year through and including October 13, 2022, and further authorize the Purchasing Agent to execute and finalize same, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

135,126.80

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order 2021-952-09-27
Court Memo
Amendment No. 4
FY22 Maintenance Quote
2252 Certification
1295 Form (redacted)
Sole Source Court Order