Agenda

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AI- 50881

Commissioners Court

Meeting Date:	09/20/2021
Renewal IFB 2019-303 Holt
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Change Order

Information

Department Action

Public Works requests Commissioners Court approval to renew 2019-303, Equipment Lease: Road Construction and ROW equipment with BD Holt Co. dba Holt Texas, Ltd. There is a price increase per the attached documentation.

Purchasing Department Action

Request Commissioners Court consideration and any action regarding approval of Change Order No. 2 to contract 2019-303, Equipment Lease: Road Construction and ROW Equipment to BD Holt Co. dba Holt Texas, Ltd. to (1) extend the contract for the period of October 28, 2021 continuing through and including October 27, 2022, (2) include a price redetermination per section 4.6 of the contract per the attached documentation and further allow Purchasing Agent to execute the same. gz
Renewal 2 of 3
FY21 YTD $15,742.00
FY20 $75,327.00

HR and/or IT Action

Budget Department Action

Budgeted funds available upon adoption of the FY 2022 Budget for the renewal of IFB 2019-303 Equipment, Lease: Road Construction & ROW Equipment with BD Holt Co. dba Holt Texas, Ltd. Contract extension for one (1) year to include pricing adjustment. Contract period October 28, 2021 through October 27, 2022. (1010)-Road and Bridge Fund.

Auditor's Office Action

Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2022.

Commissioners Court

No. 2 to Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2019-303) with BD Holt Co. d/b/a Holt Texas, LTD to extend the contract for one (1) year through and including October 27, 2022, include a price redetermination per section 4.6 of the contract, and further authorize the Purchasing Agent to finalize and execute same, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$140,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-626510-

Fund Transfers

Remarks:

Attachments
Court Order 2021-912-09-20
memo
Change Order
1295
2252
vendor documentation