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AI- 52457

Commissioners Court

Meeting Date:	08/22/2022
2022-347 Lease Copiers
Submitted By:	Susan Hayes
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Award

Information

Department Action

Request Commissioners Court consideration and any action regarding (1) approval to award contract 2022-347, Lease Copiers, to Novatech, Inc. through Konica Minolta Omnia Partners Coop (No. R191101) and HP Omnia Partners Coop (No. R210403), (2) approval of Notice of Assignment with Wells Fargo Financial Leasing, Inc. ("WFFL"), and authorize Purchasing Agent to execute the same. We are entering into a new contract effective October 1, 2022, through September 30, 2027. Payments will be made per the attached documentation with Wells Fargo Financial Leasing, Inc., Novatech, Inc. financing partner. Agreement includes a non-appropriation clause.

Total estimated cost of Lease: $587,832.40
Quarterly estimated payments: $29,391.62

Purchasing Department Action

Request Commissioners Court consideration and any action regarding (1) approval to award contract 2022-347, Lease Copiers, to Novatech, Inc. through Konica Minolta Omnia Partners Coop (No. R191101) and HP Omnia Partners Coop (No. R210403), (2) approval of Notice of Assignment with Wells Fargo Financial Leasing, Inc. ("WFFL"), and authorize Purchasing Agent to execute the same. We are entering into a new contract effective October 1, 2022, through September 30, 2027. Payments will be made per the attached documentation with Wells Fargo Financial Leasing, Inc., Novatech, Inc. financing partner. Agreement includes a non-appropriation clause. slh

Total estimated cost of Lease: $587,832.40
Quarterly estimated payments: $29,391.62

HR and/or IT Action

Budget Department Action

Budgeted funds available upon approval of the FY 2023 budget. (0001) - General Fund.

Auditor's Office Action

Funds available in the General Fund. Budget anticipated to be approved for FY 2023.

Commissioners Court

Lease Copiers (Contract No. 2022-347) to Novatech, Inc. utilizing the Konica Minolta Omnia Partners Coop No. R191101 and HP Omnia Partners Coop No. R210403, and further authorize the Purchasing Agent to finalize and execute associated documents for same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$118,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-615505-

Fund Transfers

Remarks:

Attachments
Court Order 2022-783-08-22
Memo
Image Management Agreement
Equipment Addendum
Amendment
Non Appropriation Addendum
Notice of Assignment
Bid Tabulation
Award Letter
1295 Form
Form 2252