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AI- 52565
Commissioners Court
Meeting Date: 08/22/2022  
No. 1 VariVerge, LLC Tax Statement Preparation and Mailing Services
Submitted By: Susan Jarzombek
Department: Tax Assessor/Collector  
Request Type: CONSENT Agenda Area: Amendment

Information
Department Action
We are requesting the approval of Commissioners Court for a ninety-one day contract extension for the period of September 01, 2022 thru November 30, 2022, for the Tax Statement Preparation and Mailing Services, for the October 2022 tax statement mailing only.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Amendment No. 1 to contract no. 2017-202, Tax Statement Preparation and Mailing Service with VariVerge, LLC to (1) extend contract for the period of September 1, 2022, through and including November 30, 2022, and (2) include a price re-determination per section 5.7 of the contract (see attached documentation for details), and authorize Purchasing Agent to execute same.  This extension will allow for uninterrupted service for printing and mailing of October Tax Statements while the new solicitation is being evaluated and processed. slh
HR and/or IT Action
Budget Department Action
Budgeted funds available in FY2022 M&O Category and upon adoption of the FY2023 budget for Amendment No. 1 to Contract No. 2017-202, Tax Statement Preparation and Mailing Service with VariVerge, LLC. Extend contract period to include same terms and conditions from September 1, 2022 through November 30, 2022 and include price change proposal. General Fund (0001). 
Auditor's Office Action
Funds available in the General Fund.  Budget anticipated to be approved for FY 2023.
Commissioners Court
No. 1 to Tax Statement Preparation and Mailing Services (Contract No. 2017-202) with VariVerge, LLC to extend the contract three (3) months through and including November 30, 2022, include a price re-determination per section 5.7 of the contract and further authorize the Purchasing Agent to finalize and execute same, Tax Assessor-Collector.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 25,203 M&O
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 0001-31001-0001-48-30-0000-626407-
Fund Transfers
Remarks:
Attachments
Court Order 2022-788-08-22
Memo
Amendment 1
Amendment 1
Pricing Spreadsheet
Letter and Backup Documentation
Form 1295
Form 2252

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