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AI- 52718

Commissioners Court

Meeting Date:	10/03/2022
FY23 Maintenance Authorization - CISCO FLEX Software
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information

Department Action

The Information Technology department is requesting Commissioner Court authorization to renew the Cisco FLEX software three-year maintenance agreement. The Cisco FLEX software agreement provides support for networking and telecommunications software support.

Renewal of the Cisco Flex plan will require court to approve a new three-year agreement, similar to our current arrangement, with the current payment made to Key Government Finance and the final payment made to Netsync Network Solutions, Inc.

Annual Payment	Payment Date	Vendor
$213,862.80	10/15/2022	Key Government Finance
$213,862.80	10/15/2023	Key Government Finance
$213,862.80	10/15/2024	Key Government Finance

Purchasing Department Action

Request Commissioners Court consideration and any action regarding approval to (1) award contract 2022-411, Cisco FLEX Software Agreement through DIR contract DIR-TSO-4167 to Netsync Network Solutions, Inc. for a three (3) year period; (2) approval of Software as a Subscription (SaaS) agreement with Netsync Network Solutions, Inc. for a three (3) year period;
(3) enter into an Installment Payment Agreement (IPA) with Key Government Finance in connection with the aforementioned contracts; and (4) authorize Purchasing Agent to execute all necessary documents. mlm
Note: IPA includes a non-appropriation clause. The cost will be $213,862.80 each year for the three (3) year period (or $641,588.40 total) at a zero percent interest rate to the County.

HR and/or IT Action

Budget Department Action

Budgeted funds available in the FY 2023 Budget in the amount of $213,862.80 for Contract 2022-411, Cisco FLEX Software agreement. Contract term October 21, 2022 through October 20, 2025. General Fund (0001).

Auditor's Office Action

Funds available in the General Fund.

Commissioners Court

Cisco FLEX Software (Contract No. 2022-411) to Netsync Network Solutions, Inc. utilizing DIR Contract No. DIR-TSO-4167 and Software as a Subscription (SaaS) Agreement; Installment Payment Agreement with Key Government Finance, and further authorize the Purchasing Agent to finalize and execute all associated documents, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

213862.80

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503-

Fund Transfers

Remarks:

Budgeted as part of the FY23 maintenance plan.

Attachments
Court Order 2022-1044-10-03
Court Memo
Award Letter
1295
2252