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AI- 52939
Commissioners Court
Meeting Date: 10/03/2022  
Approval of additional funds to be added to the RailPros Field Services, Inc. Purchase Order for Frontier Pkwy
Submitted For: Clarence Daugherty Submitted By: Dawn Redwine
Department: Engineering  
Request Type: CONSENT Agenda Area: Miscellaneous

Department Action
In order to construct the bridge and temporary road crossing over the BNSF railroad for the Frontier Pkwy Project, the County entered into an agreement with RailPros to provide a certified Roadway Worker in Charge (RWIC) for on-track safety per the Executed Overpass Agreement with BNSF dated 12/18/2020.
RailPros has since provided a certified RWIC during the construction of Frontier Parkway. Due to the unknown nature of when a RWIC would be necessary, the Engineering Department originally estimated the proposed cost in the total amount of $159,550; however, the RWIC has been needed for additional hours. The Frontier Pkwy Project was put on an accelerated schedule to get the temporary road crossing removed by November of this year, this caused the contractor to spend longer hours on getting the bridge built and requiring the RWIC for additional hours. The Purchasing Department has added $39,750 to the Purchase Order (PO); however, additional funding is still needed.
The Engineering Department requests approval for an additional $80,000 to what Purchasing already added ($39,750) to the RailPros PO. In total, the additional funds from Purchasing and additional funds requested from Engineering is $119,750.  RailPros revised PO will be at a total of $279,300. RailPros will only be compensated for actual work completed with the appropriate rates assigned. 
Recommended Action: It is requested that the Commissioners Court approve the $80,000 in additional funds to the RailPros Field Services, Inc. PO. These funds are available in the account RI07014-4213-750300013-809280.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding a funding request from the Engineering Department to add $80,000 to PO 21003730 with RailPros Field Services, Inc. for additional roadway worker in charge (RWIC) services for the construction of Frontier Parkway. MD

RailPros Field Services, Inc. was approved by CO# 2021-603-06-28 to provide the services.
HR and/or IT Action
Budget Department Action
Funds available for the addition of $80,000 to PO No. 21003730 with RailPros Field Services, Inc. for added RWIC services. New revised PO total is $279,300. (4213)- 2007 Bond Funds.
Auditor's Office Action
Bond funds available.
Commissioners Court
Additional funds to the RailPros Field Services, Inc. Purchase Order No. 21003730 in the amount of $80,000 for additional roadway worker in charge services for the construction of Frontier Parkway, Engineering. 

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: $80,000.00
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: RI07014-4213-750300013-809280
Fund Transfers
Court Order 2022-1067-10-03
Original Court Order
Original SOW
Original Agreement

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