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AI- 53092
Commissioners Court
Meeting Date: 11/14/2022  
Renewal and Change Order IFB 2019-303 Holt
Submitted For: Jon Kleinheksel Submitted By: Tammi Koch
Department: Public Works  
Request Type: CONSENT Agenda Area: Change Order

Information
Department Action
Public Works requests Commissioners Court approval to renew Contract IFB 2019-303, Equipment, Lease: Road Construction and Right-of-Way Maintenance Equipment with BD Holt Co. dba Holt Texas, Ltd.
Purchasing Department Action
Request Commissioners Court consideration and action regarding approval of change order No. 3 to IFB 2019-303, Equipment Lease: Road Construction and Right-of-Way Maintenance Equipment with BD Holt Co. dba Holt Texas, Ltd. to 1) extend the contract for the period October 28, 2022 continuing through and including October 27, 2023, and 2) include a price redetermination per section 4.6 of the contract per the attached documentation, and further allow Purchasing Agent to execute same. gz  Renewal 3 of 3 FY23 YTD $0; FY22 $0; FY21 $0;  FY20 $85,022.00
HR and/or IT Action
Budget Department Action
Budgeted funds available for Change Order No.3 to IFB 2019-303 Equipment, Lease: Road Construction & ROW Equipment with BD Holt Co. dba Holt Texas, Ltd. Change order to extend contract for one (1) year period and make various changes to the contract. Contract period October 28, 2022 through October 27, 2023. (1010)-Road and Bridge Fund. 
 
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
No. 3 to Equipment, Lease: Road Construction & ROW Maintenance Equipment (IFB No. 2019-303) with BD Holt Co. d/b/a Holt Texas, Ltd. to extend the contract for one (1) year through and including October 27, 2023, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Public Works. 

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: $140,000
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 1010-75001-0001-68-30-0000-626510-
Fund Transfers
Remarks:
Attachments
Court Order 2022-1239-11-14
memo
Change Order No. 3
Revised bid tab
Vendor letter and backup documentation
1295 form
2252 form

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