| |
|
|
|
|
|
|
|
|
|
|
|
DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
|
| |
|
|
|
1. |
|
55286
|
Advertisement for CSCD Case Management Software (RFP No. 2023-400), CSCD.
|
| |
|
Attachments: |
|
Memo
|
|
Legal Notice
|
|
Bid Packet
|
| |
|
|
|
2. |
|
55359
|
Personnel Appointments, Human Resources.
|
| |
|
Attachments: |
|
Personnel Appointments
|
| |
|
|
|
3. |
|
55360
|
Personnel Changes, Human Resources.
|
| |
|
Attachments: |
|
Personnel Changes
|
| |
|
|
|
|
|
FYI NOTIFICATION:
|
| |
|
|
|
1. |
|
55281
|
P-Card Disbursements, Auditor.
|
| |
|
Attachments: |
|
P-card Disbursements
|
| |
|
|
|
2. |
|
55297
|
Intra-County account transfers transmitted December 21, 2023, Auditor.
|
| |
|
Attachments: |
|
Memo
|
|
Inter-County Account Transfer 12/21/2023
|
| |
|
|
|
3. |
|
55304
|
Intra-County account transfers transmitted on December 29, 2023, Auditor.
|
| |
|
Attachments: |
|
Memo
|
|
Inter-County Account Transfer 12/29/2023
|
| |
|
|
|
4. |
|
55330
|
Intra-County account transfers transmitted January 5, 2024, Auditor.
|
| |
|
Attachments: |
|
Memo
|
|
Inter-County Account Transfer 01/05/2024
|
| |
|
|
|
5. |
|
55333
|
FY2023 Revenue Estimate Adjustment, Auditor.
|
| |
|
Attachments: |
|
Memo
|
|
FY2023 Revenue Estimate Adjustment
|
|
Journal Proof Report
|
| |
|
|
|
6. |
|
55299
|
Addendum No. 1, No. 2, No. 3, No. 4, No. 5, No. 6 and No. 7 to Construction: CCADF Infirmary Expansion (CSP No. 2023-398), Purchasing.
|
| |
|
Attachments: |
|
Addendum No. 1
|
|
Addendum No. 2
|
|
Addendum No. 3
|
|
Addendum No. 4
|
|
Addendum No. 5
|
|
Addendum No. 6
|
|
Addendum No. 7
|
| |
|
|
|
7. |
|
55346
|
Change Order No. 1 to HVAC Replacement for Medical Examiner Elections and Public Works Buildings (Contract No. 2022-177) with Berger Engineering Company to allow vendor to buy back incorrect units and purchase correct units, Purchasing.
|
| |
|
Attachments: |
|
Department Memo
|
|
Change Order No. 1
|
|
Backup CO1
|
| |
|
|
|
8. |
|
55296
|
Change Order No. 20 to Construction, Collin County Adult Detention Facility, Phase 1 addition (IFB No. 2021-239) with Ratcliff Constructors, L.P. to provide various changes to the contract, Construction & Projects.
|
| |
|
Attachments: |
|
Memo
|
|
Change Order No. 20
|
|
PCO 73
|
|
PCO 74
|
|
PCO 75
|
|
PCO 76
|
|
2252
|
|
1295
|
| |
|
|
9. |
|
|
Notification of budget adjustment(s)/amendment(s):
|
| |
|
|
|
|
a. |
55222
|
$120,859 to establish the budget for the FY 2023 State Criminal Alien Assistance Program Grant, Auditor.
|
| |
|
Attachments: |
|
MEMO
|
|
MUNIS PROOF
|
|
REVENUE
|
|
EXPENDITURES
|
|
AWARD
|
| |
|
|
|
|
|
COMMISSIONERS COURT BUSINESS:
|
| |
|
|
|
|
|
Public comments related to an item on the Agenda.
If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.
|
| |
| 1. |
|
|
|
|
Consent Agenda Items:
|
| |
|
|
a. |
|
|
55266
|
Disbursements for the period ending January 16, 2024, Auditor.
|
| |
|
Attachments: |
|
Court Order 2024-033-01-22
|
|
Disbursements
|
| |
|
|
b. |
|
|
55267
|
Indigent Defense Disbursements, Auditor.
|
| |
|
Attachments: |
|
Court Order 2024-034-01-22
|
|
Indigent Defense Disbursements
|
| |
|
|
c. |
|
|
55315
|
Tax refunds totaling $198,291.96, Tax Assessor-Collector.
|
| |
|
Attachments: |
|
Court Order 2024-035-01-22
|
|
CC SUMMARY SHEET
|
| |
|
d. |
|
|
|
Award(s):
|
| |
|
|
|
1. |
|
55325
|
FY2024 Varonis Maintenance (Coop Quote No. 2024-168) to NWN Corporation through Choice Partners Contract No. 21/031KN-43, Information Technology.
|
| |
|
Attachments: |
|
Court Order 2024-036-01-22
|
|
Department Memo
|
|
Bid Tabulation
|
|
Award Letter
|
|
Form 2252
|
|
Form 1295
|
| |
|
|
|
2. |
|
55335
|
FY2024 Proofpoint Maintenance (Coop Quote No. 2024-172) to CDW Government LLC through TIPS Contract No. 230105, Information Technology.
|
| |
|
Attachments: |
|
Court Order 2024-037-01-22
|
|
Department Memo
|
|
Bid Tabulation
|
|
Award Letter
|
|
Quote
|
|
Form 2252
|
| |
|
e. |
|
|
|
Agreement(s):
|
| |
|
|
|
1. |
|
55336
|
Personal Services Agreement Personal Services Agreement with Baqi Martin (Contract No. 2024-173) for Clinical Director for the VALOR Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
|
| |
|
Attachments: |
|
Court Order 2024-038-01-22
|
|
MEMO FOR B. MARTIN
|
|
Agreement
|
|
2252
|
|
1295
|
| |
|
|
|
2. |
|
55337
|
Personal Services Agreement Personal Services Agreement with Irma Salera (Contract No. 2024-175) for Intake Coordinator for the VALOR Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
|
| |
|
Attachments: |
|
Court Order 2024-039-01-22
|
|
MEMO FOR I. SALERA VALOR
|
|
Agreement
|
|
2252
|
|
1295
|
| |
|
|
|
3. |
|
55338
|
Personal Services Agreement Personal Services Agreement with Irma Salera (Contract No. 2024-176) for Court Coordinator for the Veterans Court Treatment Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
|
| |
|
Attachments: |
|
Court Order 2024-040-01-22
|
|
MEMO FOR I. SALERA OOG VTC
|
|
Agreement
|
|
2252
|
|
1295
|
| |
|
|
|
4. |
|
55319
|
Amended and Restated Commercial Lease Agreement (Agreement No. 2020-181) with the City of Frisco for property located at 6101 Frisco Square Blvd., Suite 2000, Frisco, TX to extend the agreement for one (1) year through and including December 31, 2024, and increase the common area maintenance fee by $0.325 per square foot, Construction & Projects.
|
| |
|
Attachments: |
|
Court Order 2024-041-01-22
|
|
Memo
|
|
2024 Renewal
|
|
2023 Court Order
|
|
Second Amendment
|
|
2023 Renewal
|
|
2022 Renewal
|
|
2021 Renewal
|
|
2020 Renewal
|
|
Lease 2019
|
| |
|
|
|
5. |
|
55314
|
Interlocal Agreement with the Town of Prosper concerning Coit Road intersection improvements, 2018 Bond Project No. RI18027, Engineering.
|
| |
|
Attachments: |
|
Court Order 2024-042-01-22
|
|
ILA
|
|
Memo
|
|
Journal Proof
|
| |
|
|
|
6. |
|
55323
|
Interlocal Agreement with the City of Celina concerning Coit Road from Vest Lane to Choate Parkway, 2018 Bond Project No. RI18032, Engineering.
|
| |
|
Attachments: |
|
Court Order 2024-043-01-22
|
|
Memo
|
|
Location Map
|
|
ILA
|
| |
|
|
|
7. |
|
55345
|
License Agreement with Mario Sinacola & Sons Excavating, Inc. to use a portion of the Collin County Outer Loop right of way for a temporary field office, temporary concrete batch, parking, and staging of related equipment and other ancillary uses to support the construction of the North Texas Tollway's Dallas North Tollway Segment 5 South and Segment 5 North projects, Engineering.
|
| |
|
Attachments: |
|
Court Order 2024-044-01-22
|
|
Memo
|
|
MSSEI Agreement
|
|
Form 1295_Redacted
|
|
2252 Certification
|
| |
|
|
|
8. |
|
55355
|
Interlocal Agreement and Memorandum of Understanding with the North Texas Municipal Water District and the City of McKinney concerning the installation of a water supply pipeline project, Engineering.
|
| |
|
Attachments: |
|
Court Order 2024-045-01-22
|
|
Memo
|
|
Signed Documents
|
|
Agreement
|
|
MOU
|
|
Authorization
|
|
City of McKinney Minutes
|
| |
|
|
|
9. |
|
55295
|
Interlocal Cooperative Purchasing Agreement with the City of Hurst, Purchasing.
|
| |
|
Attachments: |
|
Court Order 2024-046-01-22
|
|
Agreement
|
| |
|
|
|
10. |
|
55316
|
Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and BFOR Company, LLC dba Sewell INEOS Grenadier to perform motor vehicle titling and registration services, Tax Assessor-Collector.
|
| |
|
Attachments: |
|
Court Order 2024-047-01-22
|
|
Memo
|
|
Dealer Deputy Agreement
|
| |
|
|
|
11. |
|
55317
|
Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and CarMax Auto Superstores, Inc. dba CarMax located in Plano to perform motor vehicle titling and registration services, Tax Assessor-Collector.
|
| |
|
Attachments: |
|
Court Order 2024-048-01-22
|
|
Memo
|
|
Dealer Deputy Agreement
|
| |
|
|
|
12. |
|
55318
|
Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and CarMax Auto Superstores, Inc dba CarMax located in McKinney to perform motor vehicle titling and registration services Tax Assessor-Collector.
|
| |
|
Attachments: |
|
Court Order 2024-049-01-22
|
|
Memo
|
|
Dealer Deputy Agreement
|
| |
|
f. |
|
|
|
Amendment(s):
|
| |
|
|
|
1. |
|
55302
|
Amendment to the Letter of Engagement for Legal Services with Ross, Gannaway, Clifton, PLLC to update fees, Human Resources.
|
| |
|
Attachments: |
|
Court Order 2024-050-01-22
|
|
Memo
|
|
New LOE
|
|
Original LOE
|
|
1295
|
|
2252
|
| |
|
|
|
2. |
|
55294
|
No. 2 to Audio Video Upgrade for Collin County Courthouse (RFP No. 2021-158) with Ford Audio-Video Systems, LLC to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
|
| |
|
Attachments: |
|
Court Order 2024-051-01-22
|
|
RFP 2021-158, Audio Video Upgrade for Collin County Courthouse-Amendment 2
|
|
Amendment 2
|
|
2252
|
|
1295 Redacted
|
| |
|
g. |
|
|
|
Change Order(s):
|
| |
|
|
|
1. |
|
55310
|
No. 2 to Replace Chilled Water Pumps at Courthouse (Coop Quote No. 2023-149) with Johnson Controls, Inc. to add funds to the project, and further authorize the Purchasing Agent to finalize and execute same; budget adjustment in the amount of $75,870, Facilities.
|
| |
|
Attachments: |
|
Court Order 2024-052-01-22
|
|
Memo
|
|
Change Order 2
|
|
Johnson Controls, Inc. - Change Order 2
|
|
Original Agreement
|
|
2252
|
|
Journal Proof Report
|
| |
|
h. |
|
|
|
Contract Renewal(s): |
| |
|
|
|
1. |
|
55321
|
Services: Repair and Painting for Light, Medium & Heavy Duty Vehicles (Contract No. 2023-080) with Collision Repair Unit 3, LLC to extend the contract for one (1) year through and including February 5, 2025, Public Works.
|
| |
|
Attachments: |
|
Court Order 2024-053-01-22
|
|
Memo
|
|
Renewal Letter
|
|
2252
|
|
1295
|
| |
|
|
|
2. |
|
55322
|
Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles (IFB No. 2023-080) with Industrial Power LLC to extend the contract for one (1) year through and including February 5, 2025, Public Works.
|
| |
|
Attachments: |
|
Court Order 2024-054-01-22
|
|
Memo
|
|
Renewal Letter
|
|
2252
|
|
1295
|
| |
|
|
|
3. |
|
55324
|
Purchase of Uniform and Clothing Items (Contract No. 2023-169) with Groovy Designs LLC to extend the contract for one (1) year through and including February 27, 2025, Public Works.
|
| |
|
Attachments: |
|
Court Order 2024-055-01-22
|
|
Memo
|
|
Renewal Letter
|
|
2252
|
|
1295
|
| |
|
i. |
|
|
|
Budget adjustment(s)/amendment(s):
|
| |
|
|
|
1. |
|
55305
|
$5,735,066 for year-end FY 2023 negative expenditure categories, Auditor.
|
| |
|
Attachments: |
|
me: Court Order 2024-056-01-22
|
|
Memo
|
|
FY 2023 Year-End BA Summary
|
|
FY 2023 Year-End BA Proof Report
|
|
FY 2023 Year-End BA FB Summary
|
|
FY 2023 Year-End BA FB Proof Report
|
| |
|
|
|
2. |
|
55265
|
$7,697.06 to reallocate funds to the Spay/Neuter Program, Development Services.
|
| |
|
Attachments: |
|
Court Order 2024-057-01-22
|
|
FY2024_01_Animal Shelter Donations Report_Oct23
|
|
FY2024_01_Munis GL Account Detail_Oct23
|
|
Memo_Spay.Neuter_October 2023
|
|
Journal Proof with Notes
|
| |
|
j. |
|
|
|
Receive and File, Auditor:
|
| |
|
|
|
1. |
|
55332
|
Tax Assessor-Collector (FY2020).
|
| |
|
Attachments: |
|
Court Order 2024-058-01-22
|
|
Comprehensive Audit - 1st - 4th Qtrs. FY20 - Tax Office - Maun
|
| |
|
|
|
2. |
|
55326
|
Inmate Commissary (FY2022).
|
| |
|
Attachments: |
|
Court Order 2024-059-01-22
|
|
Comprehensive Audit - FY2022 - Sheriff Commissary - Skinner
|
| |
|
|
|
3. |
|
55327
|
Inmate Commissary (1st & 2nd Quarter FY2023).
|
| |
|
Attachments: |
|
Court Order 2024-060-01-22
|
|
Comprehensive Audit - 1st & 2nd Qtrs. FY23 - Sheriff Commissary - Skinner
|
| |
|
|
|
4. |
|
55328
|
Inmate Commissary (3rd Quarter FY2023).
|
| |
|
Attachments: |
|
Court Order 2024-061-01-22
|
|
Comprehensive Audit 3rd Qtr FY23 - Sheriff Commissary - Skinner
|
| |
|
|
|
5. |
|
55329
|
SO Justice Center & Minimum Security Kitchens Inventory (1st & 2nd Quarter FY2023).
|
| |
|
Attachments: |
|
Draft Court Order
|
|
Inventory Audit - SO Justice Center & Min. Security Kitchens 1st & 2nd Qtrs. FY23 - Skinner
|
| |
|
|
|
6. |
|
55331
|
SO Justice Center & Minimum Security Kitchens Inventory (3rd Quarter FY2023).
|
| |
|
Attachments: |
|
Court Order 2024-062-01-22
|
|
Inventory Audit for SO JC & MS for 3rd Qtr FY23 - Skinner
|
| |
|
k. |
|
|
|
Filing of the Minute(s), County Clerk:
|
| |
|
|
|
1. |
|
55262
|
December 4, 2023.
|
| |
|
Attachments: |
|
Commissioners Court Meeting Minutes December 4, 2023
|
| |
|
l. |
|
|
|
Miscellaneous:
|
| |
|
|
|
1. |
|
55347
|
Grant application for the All Rise Justice for Vets Grant for the TRAC9 Program through the Bureau of Justice Assistance, 296th District Court.
|
| |
|
Attachments: |
|
Court Order 2024-064-01-22
|
|
Memo
|
|
Grant Application
|
|
RFA
|
|
Grant Summary Forms
|
|
Grant Review Committee Form
|
| |
|
|
|
2. |
|
55309
|
Resolution expressing intent to reimburse certain expenditures from bond proceeds, Budget.
|
| |
|
Attachments: |
|
Court Order 2024-065-01-22
|
|
Resolution
|
|
Journal Proof
|
| |
|
|
|
3. |
|
55350
|
Utilization of the parking lot at 900 E. Park Blvd., Plano, Texas for Texas House Representative Mihaela Plesa's community health fair on Saturday, February 3, 2024 from 8:30am - 5:00pm, Construction & Projects.
|
| |
|
Attachments: |
|
Court Order 2024-066-01-22
|
|
Department Memo
|
|
Memo
|
| |
|
|
|
4. |
|
55352
|
Resolution in Support of Collin County Passport Office, County Judge.
|
| |
|
Attachments: |
|
Court Order 2024-067-01-22
|
| |
|
|
|
5. |
|
55298
|
Acceptance of a Hollywood Feed gift card in the amount of $350.00, Development Services.
|
| |
|
Attachments: |
|
Court Order 2024-068-01-22
|
|
Memo- Hollywood Feed Gift Card
|
|
back up
|
| |
|
|
|
6. |
|
55306
|
Final plat for Arbor Trails South, Engineering.
|
| |
|
Attachments: |
|
Court Order 2024-069-01-22
|
|
memo
|
|
map
|
|
plat
|
| |
|
|
|
7. |
|
55312
|
Reject all bids received for Construction: Generator Replacements and Additions (IFB No. 2023-349), Facilities.
|
| |
|
Attachments: |
|
Court Order 2024-070-01-22
|
|
MEMO
|
| |
|
|
|
8. |
|
55288
|
Redesignation of Private Road 5913 as Leo Messi Loop with associated address updates, GIS/Rural Addressing.
|
| |
|
Attachments: |
|
Court Order 2024-071-01-22
|
|
Request Memo
|
|
Petition - signed
|
|
Map 7K4
|
|
Letter to Owner
|
| |
|
|
|
9. |
|
55289
|
Redesignation of Private Road 5930 as Buckskin Lane with associated address updates, GIS/Rural Addressing.
|
| |
|
Attachments: |
|
Court Order 2024-072-01-22
|
|
Request Memo
|
|
Petition-Signed
|
|
Mapgrid 13L3
|
|
Letter to Owner
|
| |
|
|
|
10. |
|
55344
|
Abandon a portion of County Road 393, Public Works.
|
| |
|
Attachments: |
|
Court Order 2024-073-01-22
|
|
Memo
|
|
Exhibit A
|
| |
|
|
|
11. |
|
55311
|
Acceptance of 1,696 cubic yards of asphalt road millings from the Texas Department of Transportation, Public Works.
|
| |
|
Attachments: |
|
Court Order 2024-074-01-22
|
|
memo
|
|
TxDot letter
|
| |
|
|
|
12. |
|
55301
|
Boards & Commissions Appointments, Commissioners Court.
|
| |
|
Attachments: |
|
Court Order 2024-075-01-22
|
|
R. Todd Biography
|
| |
|
|
|
13. |
|
55357
|
Personnel Appointments, Human Resources.
|
| |
|
Attachments: |
|
Court Order 2024-076-01-22
|
|
Personnel Appointments
|
| |
|
|
|
14. |
|
55358
|
Personnel Changes, Human Resources.
|
| |
|
Attachments: |
|
Court Order 2024-077-01-22
|
|
Personnel Changes
|
| |
| 2. |
|
|
|
|
General Discussion Items:
|
| |
|
|
|
|
|
Presentation, discussion and any action regarding: |
| |
|
|
a. |
|
|
55307
|
Sale of parcels to the Texas Department of Transportation for the US 380 Freeway, Engineering.
|
| |
|
Attachments: |
|
Court Order 2024-078-01-22
|
|
Memo
|
| |
|
|
b. |
|
|
55343
|
Salary supplement for Guardianship Coordinator utilizing the Probate Contribution Special Revenue Fund, and budget amendment in the amount of $34,647 for same, Probate Court.
|
| |
|
Attachments: |
|
Court Order 2024-079-01-22
|
|
MEMO
|
|
WC_DT_AFFIDAVIT
|
|
DT_AFFIDAVIT
|
| |
|
|
c. |
|
|
55356
|
Detention Officer Pay Range, Sheriff.
|
| |
|
Attachments: |
|
Court Order 2024-080-01-22
|
|
Memo
|
| |
|
|
d. |
|
|
33858
|
Regional Transportation Council monthly update, Commissioner, Precinct 4.
|
| |
|
Attachments: |
|
Agenda
|
| |
| 3. |
|
|
|
|
Executive Session Items:
|
| |
|
|
|
|
|
Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
|
| |
|
|
|
|
|
Personnel (551.074)
|
| |
|
|
|
|
|
To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.
|
| |
|
|
|
|
|
55364
|
Appointment of Probate Judge, Commissioners Court.
|
| |
|
Attachments: |
|
Court Order 2024-081-01-22
|
| |
|
|
|
|
|
Any action resulting from the executive session.
|
| |
|
|
|
|
|
The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
|
| |
|
|
|
|
|
Public Comments not related to an item on the Agenda.
If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments. |
| |
| Adjourn.
|
| |
|
|
|
|
|
|
| |
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
|
| |
| CERTIFICATION: |
| |
| I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2024 at _______ o'clock _____.M.
|
| |
|
|
|
|
|
|
| |
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
|
| |
|
|
|
|
|
|
| |
___________________________
Deputy
|
| |
| NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements. |
| |