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AI- 49392
Commissioners Court
Meeting Date: 11/09/2020  
FY21 Maintenance - Techshare Juvenile Maintenance
Submitted By: Greg Elliott
Department: Information Technology  
Request Type: CONSENT Agenda Area: Contract Renewal

Department Action

Information Technology is requesting Commissioner Court to authorize renewal the Juvenile Case Management System with TechShare. The FY21 renewal award is $63,008 for the first quarter payment and then $21,002.66 per month thereafter. The maintenance payments, planned until the migration to the Tyler case management system is completed, should end by mid-2021. This is budgeted as part of the non-departmental budget request. The JCMS renewal with TechShare LGC was approved under court order 2018-651-08-13.

Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of maintenance renewal for TechShare Local Government Corporation for the TechShare Juvenile Case Management System (JCMS) for the period January 1, 2021 through March 31, 2021 ($63,003) and going month to month ($21,002.66), if needed, until migration to Tyler case management system.   TechShare Local Government Corporation is designated as a sole source for this maintenance per Court Order 2020-045-01-13. sh  
HR and/or IT Action
Budget Department Action
Budgeted funds available in the amount of $63,008 for the maintenance renewal of the Juvenile Case Management System.  Renewal term is January 1, 2021 through March 31, 2021.  Month to month maintenance is $21,002.66 if needed after the first quarter until the migration to Tyler Case Management System. Total expected maintenance cost is $126,015.98. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
FY2021 Juvenile Case Management System with TechShare Local Government Corporation for the period of January 1, 2021 through and including March 31, 2021, Information Technology. 

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 260,000
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 0001-10001-0001-41-30-0000-637503
Fund Transfers
This is budgeted in the non-departmental maintenance. The expected expenditure is $126,015.98 pending delivery of the replacement case management system. 
Court Order 2020-1124-11-09
Court Memo
FY21 Invoice
sole source court order

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