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| AI- 50837 |
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| Commissioners Court |
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| Information |
| Department Action |
At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to authorize the renewal of the current maintenance contract with VOTEC Corporation for Field System Software Support and VEMACS Support. The estimated FY22 renewal, budgeted as part of the non-departmental maintenance budget, is $320,000.
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| Purchasing Department Action |
Requesting Commissioners Court consideration and any action regarding approval of Amendment No. 12 to Contract No. 02376-09, Voter Registration and Early Voting, with VOTEC Corporation to extend the contract for the period of October 1, 2021, through and including September 30, 2022, for the amount of $224,681.80 as detailed in the attached documentation and authorize Purchasing Agent to execute the same. VOTEC Corporation is the sole source provider for VEMACS Support and VoteSafe Software per Court Order 2016-423-06-20, and the sole source provider for BallotBoard Signature Verification Software per Court Order 2017-528-07-24. This contract renews annually. MRM
FY21 - $263,816.50 (voter count 517,009)
FY20 - $210,576.96 (voter count 504,748)
FY19 - $162,635.44 (voter count 468,944)
FY18 - $124,124.52 (voter count 475,828)
FY17 - $110,854.66 (voter count 425,273)
FY16 - $108,740.00 (voter count 431,883)
FY15 - $104,530.68 (voter count 413,584)
FY14 - $99,655.83 (voter count 395,246)
FY13 - $86,777.80 (voter count 388,778) |
| HR and/or IT Action |
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| Budget Department Action |
| Budgeted funds available upon adoption of the FY 2022 Budget in the amount of $320,000 for Amendment No. 12 to Contract No. 02376-09, Voter Registration and Early Voting Software, with VOTEC Corporation for existing VEMACS Support, VoteSafe Software, and BallotBoard Software. Contract renewal for one (1) year at the same terms and conditions. Contract period October 1, 2021 through September 30, 2022. General Fund (0001). |
| Auditor's Office Action |
| Funds available in the General Fund. Budget anticipated to be approved for FY 2022. |
| Commissioners Court |
| No. 12 to Voter Registration & Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to extend the contract for one (1) year through and including September 30, 2022 and further authorize the Purchasing Agent to finalize and execute same, Information Technology. |
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| Budget Information |
| Information about available funds |
| Budgeted: |
Funds Available: |
Adjustment: |
Amount Available: |
320,000 |
| Unbudgeted: |
Funds NOT Available: |
Amendment: |
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| Fund Transfers |
| Remarks: |
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