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AI- 52941
Commissioners Court
Meeting Date: 10/03/2022  
FY23 Maintenance Renewal Authorization - VOTEC - Amendment
Submitted By: Greg Elliott
Department: Information Technology  
Request Type: CONSENT Agenda Area: Amendment

Department Action
At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to approve an amendment to contract 02376-09 for court order 2022-834-09-12 approved for VOTEC maintenance support. The cost of the renewal has been reduced to $217,987.70 as the county is now required to utilize a mail ballot system offered by the Secretary of State.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Amendment No. 14 to contract 02376-09, Voter Registration and Early Voting, with VOTEC Corporation to remove Mail Ballot Activity Portal (MBAP) in the amount of $11,879.30 for new FY23 total of $217,987.70, and authorize Purchasing Agent to execute same. mlm  
NOTE: department is required to utilize State of Texas portal. 
HR and/or IT Action
Budget Department Action
Budgeted funds available for Amendment No. 14 to contract 02376-09, Voter Registration and Early Voting System. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
No. 14 to Voter Registration & Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to remove Mail Ballot Activity Portal from the contract, and further authorize the Purchasing Agent to finalize and execute same, Information Technology. 

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 217,987.70
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 0001-10001-0001-41-30-0000-637503
Fund Transfers
Court Order 2022-1049-10-03
Court Memo

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