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AI- 53369
Commissioners Court
Meeting Date: 01/09/2023  
FY23 Maintenance Renewal Authorization - Cisco Hardware Maintenance
Submitted By: Greg Elliott
Department: Information Technology  
Request Type: CONSENT Agenda Area: Award

Department Action
The Information Technology department is requesting award of the county Cisco hardware maintenance agreement, a budgeted FY23 maintenance expense, as a three-year contract sold by Red River Technologies and funded through Key Government Finance. Red River Technologies is the lowest cost offer to Collin County for Cisco Maintenance based on a cooperative quote process. This three-year contract arrangement is similar to the expiring maintenance agreement currently in effect for the county owned Cisco hardware. See attached documentation regarding pricing. 

The three-year agreement represents savings over the cost of a single year renewal plan and gives the county the ability to add and delete items to the maintenance agreement as equipment is added to or removed from our network.
As with any other multi-term agreement, non-appropriation clauses are in effect per state statute should the court elect not to fund our Cisco maintenance in future fiscal years.
Purchasing Department Action
Request Commissioners Court consideration and approval for award of 2023-128, Cisco Maintenance for Hardware, through the DIR contract DIR-TSO-4167 to Red River Technology, LLC.  Also requesting Commissioners Court consideration and approval of award for a three (3) year period per the attached agreement with Cisco System's capital financial partner, Key Government Finance; authorization for Purchasing Agent to execute the Payment Plan Agreement and Schedule 6 to Payment Plan Agreement; and authorization for County Judge to execute the Purchaser's Certificate. See attached documentation regarding pricing.   The agreement has been reviewed by legal counsel, Michael Dixon, who has signed the Purchaser's Counsel Opinion. mlm 

HR and/or IT Action
Budget Department Action
FY 23 budgeted funds available in Non Departmental in the amount of $393,972.66 for the award of the County Cisco Hardware Maintenance Agreement with Red River Technologies. Amount budgeted represents year one of the three-year agreement. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Cisco Maintenance for Hardware (Contract No. 2023-128) to Red River Technology, LLC through DIR Contract No. DIR-TSO-4167, and further authorize the Purchasing Agent to finalize and execute Payment Plan Agreement with Key Government Finance, Inc. for same, Information Technology. 

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: $393,972.66
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 0001-10001-0001-41-30-0000-637503-
Fund Transfers
Court Order 2023-009-01-09
Purchaser's Certificate
Award Letter

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