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AI- 52563
Commissioners Court
Meeting Date: 08/22/2022  
Change Order #1: FY23 Standard Scanners and Printer, IFB 2021-229 with Saitech, Inc.
Submitted For: Caren Skipworth Submitted By: David McCurdy
Department: Information Technology  
Request Type: CONSENT Agenda Area: Change Order

Information
Department Action
The Collin County Information Technology department requests approval to change order #1 to the below listed vendor as needed for the following hardware purchases throughout FY23.
Saitech Inc:
• Line #1.1: Lexmark MS431DN.
• Line #1.2: MS431DN – 3 Year Extended Warranty.
• Line #8: Lexmark Paper Tray for MS431DN – 550 Sheet Tray.
• Line #2.1: Lexmark MS621DN.
• Line #2.2: MS621DN – 3 Year Extended Warranty.
• Line #9: Lexmark Paper Tray for MS621DN – 550 Sheet Tray.
• Line #3.1: Lexmark MS821DN.
• Line #3.2: MS821DN – 3 Year Extended Warranty.
• Line #5.1: Lexmark CS521DN.
• Line #5.2: CS521DN – 3 Year Extended Warranty.
• Line #23: Fujitsu ScanSnap iX1600 SHTFDSCAN 40 PPM WLT WTH
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Change Order No. 1 to 2021-229 Fujitsu Scanners, Lexmark Printers and Accessories with Saitech Inc. to (1) renew the contract for the period July 7, 2022 continuing through and including July 6, 2023, (2) remove line 17 from contract, (3) add lines 1.1, 1.2, 8, 2.1, 2.2, 9, 3.1, 3.2, 5.1, 5.2, 23 to the contract, (4) update section 4.6 Price Re-determination terms in the contract, and further allow Purchasing Agent to execute the same. Expenditures to date: FY21: $127,464.88, FY22: $430.00. mlm
HR and/or IT Action
Budget Department Action
Request approval of Change Order No. 1 to 2021-229, Fujitsu Scanners, Lexmark Printers and Accessories with Saitech Inc. for various changes as well as renewal of the contract term from July 7, 2022 through July 6, 2023. Funding is budgeted within projects and as needed for replacements.
Auditor's Office Action
Funding available in various funds per attached.  Budget anticipated to be approved for FY 2023.
Commissioners Court
No. 1 to Fujitsu Document Scanners, Lexmark Printers and Accessories (Contract No. 2021-229) with Saitech Inc. to extend the contract for one (1) year through and including July 6, 2023, make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Information Technology. 

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: various
Fund Transfers
Remarks:
Attachments
Court Order 2022-790-08-22
Department Memo
Contract Modification Sheet
Bid Tabulation
1295
2252

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