Agenda

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AI- 53541

Commissioners Court

Meeting Date:	02/06/2023
Payment of Appraisal Services for FM 546/CR 400 Phase 1 project RI005CO
Submitted For:	Clarence Daugherty	Submitted By:	Clarence Daugherty
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information

Department Action

The Engineering Department had an approved contract with JLL Valuation and Advisory Services, LLC to complete appraisal services for the FM 546 /CR 400 Phase 1 project. JLL submitted a scope and fee for the project and it was approved by staff.

The appraisal services contracts expired on September 30, 2022, but RFQs for new contracts had not been issued. So JLL was granted a contract extension until December 31, 2022. The consultant mistakenly took the approval of the extension as an indication that he could start work. County policy is for a vendor to not start work until a work order is issued. The staff normally creates the purchase order before the vendor begins work, but in this circumstance that did not happen and therefore a PO was not created before the contract expired. This is an usual, isolated happening. This company has done a lot of good work for us and they really need to get paid for this.

ACTION:
We are seeking authorization to pay the first invoice for JLL in the amount of $55,000 which includes a portion of the approved scoped work for the FM 546/CR 400 phase 1 project, 2018 Bond Project RI18005CO.

Purchasing Department Action

No action by Purchasing.

HR and/or IT Action

Budget Department Action

Budgeted funds available in the amount of $55,000 to pay the first invoice for JLL for work on the FM 546/CR 400 Phase 1 Project. 2018 Bond Fund (4025).

Auditor's Office Action

Bond funds available.

Commissioners Court

Payment to JLL Valuation & Advisory Services in the amount of $55,000 for the FM 546/County Road 400 phase 1 project, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

55,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RI18005CO-4025-750300013-809682

Fund Transfers

Remarks:

Attachments
Court Order 2023-096-02-06
Department Memo