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AI- 52191

Commissioners Court

Meeting Date:	06/13/2022
FY22 Maintenance Renewal Authorization - ES&S
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information

Department Action

At the request of the Purchasing Department, the Information Technology Department is requesting Commissioner Court authorize award of the ES&S election software maintenance renewal to Election Systems & Software, LLC. The FY22 award of $522,049.27 is budgeted as part of the FY22 non-departmental maintenance expense.

Purchasing Department Action

Requesting Commissioners Court consideration and any action regarding approval to renew contract 2018-241, Election Voting System & Services, Maintenance, with Election Systems & Software, LLC for the period July 1, 2022, through June 30, 2023. mcl. Contract renewal 3 of 4.
FY 22 expenditures to date $783,362.80
FY 21 expenditures $1,661,121.14
FY 20 expenditures $1,789,963.71.

HR and/or IT Action

Budget Department Action

Budgeted funds available in the amount of $522,049.27 for Renewal No. 3 to RFP 2018-241, Election Voting System & Services, Maintenance for the period July 1, 2022 through June 30, 2023. General Fund (0001).

Auditor's Office Action

Funds available in the General Fund.

Commissioners Court

Election Voting System & Services (Contract No. 2018-241) with Election Systems & Software, LLC to extend the contract for one (1) year through and including June 30, 2023, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

522,049.27

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503-

Fund Transfers

Remarks:

Attachments
Court Order 2022-530-06-13
Court Memo
Renewal
2252
1295 (Redacted)