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AI- 53707
Commissioners Court
Meeting Date: 04/03/2023  
Use of Collin County Sheriff's Office Inmate Commissary Account Funds
Submitted By: Candace Shannon
Department: Sheriff's Office  
Request Type: CONSENT Agenda Area: Miscellaneous

Information
Department Action
In accordance with Local Government Code Sec. 351.0415(c), we are respectfully requesting approval to use the Collin County Sheriff’s Office Fund 734 – Inmate Commissary Account Number 700020134 for the following purposes.
 
  1. Payment of Academy Computer Services Inc. monthly invoice #CC02282023 in the total amount of $1,663.00 for February 2023 services. * Recurring cost
  2. Payment of Digital Direct Communications monthly invoice #29078 in the total amount of $834.20 for Dish Network services of 77 accounts for 03/18/23 – 04/17/23. * Recurring cost
  3. Payment of Digital Direct Communications monthly invoice #29079 in the total amount of $119.70 for Dish Network services of 14 accounts for 03/18/23 – 04/17/23. * Recurring cost
  4. Payment of Academy Computer Services Inc. annual invoice in the total amount of $19,956.00 for inmate law library computer lab equipment rental and network maintenance services from March 1, 2023 – February 29, 2024.  
  5. Payment of Academy Computer Services Inc. annual invoice in the total amount of $11,214.00 for inmate educational computer lab equipment rental and network maintenance services from March 1, 2023 – February 29, 2024.
  6. Payment of Digital Direct Communications invoice #29232 in the total amount of $3,336.80 for Dish Network services of 77 accounts for 04/18/23 – 8/17/23. * Recurring cost
  7. Payment of Digital Direct Communications invoice #29233 in the total amount of $478.80 for Dish Network services of 14 accounts for 04/18/23 – 08/17/23. * Recurring cost
  8. Payment of the annual Intuit QuickBooks Enterprise Silver Edition subscription fee for Inmate Commissary banking in the total amount of $4,118.00 for the renewal period of 04/02/23 – 04/02/24. Payment will be completed using Candace Shannon’s P-Card and then repaid to the General Fund account via a reimbursement check issued from the Inmate Commissary account.
  9. Purchase of 350 inmate mattresses (Item# 420-68-4400041, Mattress 25x72x4) from Texas Department of Criminal Justice in the total amount of $12,393.50.
 
Total requesting to disperse from the Collin County Sheriff’s Office Fund 734 – Inmate Commissary Account Number 700020134 is $54,114.00.
 
Purchasing Department Action
No action by Purchasing. Purchasing policies and procedures will apply to all purchases at or exceeding $50,000.
HR and/or IT Action
Budget Department Action
Request to use Inmate Commissary Fund in the amount of $54,114.00.
Auditor's Office Action
Commissary funds available.
Commissioners Court
Payment of various invoices in the amount of $54,114 utilizing Inmate Commissary Funds, Sheriff. 

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 54,114
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: Commissary Fund
Fund Transfers
Remarks:
Attachments
Court Order 2023-275-04-03
Memo
Academy Computer Invoice
Dish Invoice 1
Dish Invoice 2
Annual Law Library Invoice
Annual GED Lab Invoice
Dish 1 - 4 Months
Dish 2 - 4 Months
Quickbooks
Mattresses

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