Agenda

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AI- 54003

Commissioners Court

Meeting Date:	06/05/2023
FY23 Maintenance Contract Renewal Authorization - ES&S Election Software
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information

Department Action

At the request of the Purchasing Department, the Information Technology Department is requesting Commissioner Court authorize award of the election software maintenance renewal to ELECTION SYSTEM & SOFTWARE, LLC. The FY23 award of $522,049.27 is budgeted as part of the FY23 non-departmental maintenance expense.

Purchasing Department Action

Request Commissioners Court consideration and any action regarding approval to renew contract 2018-241, Election Voting System & Services with Election Systems & Software, LLC for the period July 1, 2023 through June 30, 2024. mlm
Contract software maintenance renewal 4.
Fy 23 expenditures to date $653,080.22;
Fy 22 expenditures $1,500,112.47;
Fy 21 expenditures $1,550,796,19.

HR and/or IT Action

Budget Department Action

Budgeted funds available in the amount of $522,049.27 for Renewal No. 4 to RFP 2018-241, Election Voting System & Services, Maintenance for the period July 1, 2023 through June 30, 2024. General Fund (0001).

Auditor's Office Action

Budgeted funds available in the General Fund (0001).

Commissioners Court

Election Voting System & Services (Contract No. 2018-241) with Election Systems & Software, LLC to extend the contract for one (1) year through and including June 30, 2024, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

522,049.27

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503-

Fund Transfers

Remarks:

Budgeted Funds Available in M&O Category.

Attachments
Court Order 2023-452-06-05
Department Memo
renewal letter
2252
1295