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AI- 54466
Commissioners Court
Meeting Date: 08/28/2023  
FY24 Maintenance Renewal Authorization - LaserFiche
Submitted By: Greg Elliott
Department: Information Technology  
Request Type: CONSENT Agenda Area: Amendment

Information
Department Action
At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to authorize the renewal of the current maintenance contract with MCCi for Laserfiche document management maintenance and support. The FY24 renewal, budgeted as part of the non-departmental maintenance budget, is $139,326.80.
 
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Amendment 6 to 2013-019 Maintenance, Records Management System (Laserfiche) with MCCi, LLC for the period October 14, 2023 through and including October 13, 2024 in the amount of $139,326.80, and further authorize Purchasing Agent to execute same.  
FY23 expenditures to date $140,526.80; FY22 expenditures $135,126.80; FY21 expenditures $135,126.80.
MCCi, LLC is designated as a sole-source for maintenance per Court Order 2008-1027-11-11. mlm
HR and/or IT Action
Budget Department Action
Budgeted funds available upon adoption of the FY 2024 Budget in the amount of $139,326.80 for Amendment No. 6 to 2013-019, Maintenance, Records Management System (Laserfiche) with MCCi, LLC for the period October 14, 2023 through October 13, 2024. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund (0001). Budget anticipated to be approved for FY2024.
Commissioners Court
No. 6 to Software Maintenance, Records Management System (Contract No. 2013-019) with MCCi, LLC to extend Laserfische support for one (1) year through and including October 13, 2024, and further authorize the Purchasing Agent to finalize and execute same, Information Technology. 

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 139,326.80
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 0001-10001-0001-41-30-0000-637503
Fund Transfers
Remarks:
Attachments
Court Order 2023-759-08-28
Department Memo
Contract Modification Sheet
Quote
Sole Source Court Order
2252
1295

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