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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 26, 2016
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Commissioner Hill

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 42180   Acceptance of the Juvenile Drug Court – SOAR Program Grant in the amount of $50,000 through the Texas Office of the Governor, Criminal Justice Division, Juvenile Probation.
 
Attachments:
Memorandum
Grant Award Letter
Statement of Grant Award (SOGA) Preview
SOGA Responsibilities
Grant review committee form
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 42181   Budget amendment in the amount of $9,433 to establish the budget for the TIDC FY 2017 Continued Discretionary Grant, Auditor.
 
Attachments:
Memo
Budget- Expenditures
Budget- Revenue
Signed Contract
 
3. 42197   Interlocal agreement for sharing of law enforcement data with the Town of Prosper, Sheriff's Office.
 
Attachments:
Interlocal Agreement
Court Order 2015-173-04-06
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 42150   Disbursements for the period ending September 20, 2016, Auditor.
 
Attachments:
Court Order
EFT Disbursements
Disbursements
 
b. 42169   Tax refunds totaling $820,351.82, Tax Assessor/Collector.
 
Attachments:
Court Order
.CC Summary Sheet 9-26-16
 
c.   Advertisement(s):
 
1. 42194   Engineering Services, Environmental Geotech Soil And/Or Water Sampling and Analysis (RFQ No. 2016-352), Public Works.
 
Attachments:
Court Order
memo
RFQ packet
 
d.   Award(s):
 
1. 42108   Road Materials, Aggregate Material for Surface Treatment and Stone Rip Rap (IFB No. 2016-129) to various vendors, Public Works.
 
Attachments:
Court Order
Memo
Contract Award Data 1.0
Spreadsheet for Court
P&K Stone Award Letter
Martin Marietta Award Letter
Form 1295 - P&K Stone
Form 1295 - Martin Marietta
 
2. 42156   Services: Mowing and String/Tree Trimming (IFB No. 2016-262) to various vendors, Public Works.
 
Attachments:
Court Order
memo
Contract Award Data
Spreadsheet 2016-262
Award Letter - Weldon
Award Letter - Gant
Form 1295 - Gant
Form 1295 - Weldon
 
e.   Agreement(s):
 
1. 42139   Interlocal Jail Services Agreement with the City of Allen from October 1, 2016 through and including September 30, 2017, Sheriff.
 
Attachments:
Court Order
Memo
Agreement
 
2. 42140   Interlocal Jail Services Agreement with the City of Josephine from October 1, 2016 through and including September 30, 2017, Sheriff.
 
Attachments:
Court Order
Memo
Agreement
 
f.   Amendment(s):
 
1. 42203   No. 4 to Insurance, Property Boiler and Machinery (RFP No. 2014-276) with Arthur J. Gallagher Risk Management Services to add the option of $50,000 deductible with no individual wind/hail deductible per building and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
 
Attachments:
Court Order
Revised Memo
Amendment No. 4
1295 Form
 
g.   Change Order(s):
 
1. 42128   No. 2 to Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Victory Supply, Inc. to include a price redetermination for an increase of 5% for items 2014-122-02-69 and 2014-122-20-70, extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Change Order No. 2
Victory Letter
Price Comparison - Canvas Shoes
1295 Form
 
h.   Contract Renewal(s):
 
1. 42166   Professional Services, Architect for Small County Projects (RFQ No. 2013-187) with Spurgin & Associates Architects to extend the contract for one (1) year through and including September 30, 2017, Construction & Projects.
 
Attachments:
Court Order
Memo
Contract Renewal
Form 1295
 
2. 42167   Professional Services: Roof Consultant (RFQ No. 2013-181) with DryTec Moisture Protection Technology Consultants, Inc. to extend the contract for one (1) year through and including September 30, 2017, Construction & Projects.
 
Attachments:
Court Order
Memo
Contract Renewal
form 1295
 
3. 42159   Professional Services, Surveying (RFQ No. 2014-265) with Halff Associates, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
Attachments:
Court Order
memo
Department Memo_C&P
Department Memo_Eng
Contract Renewal
Form 1295
 
4. 42157   Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles (IFB No. 2015-145) with JD Ferguson Investments, Inc., dba: Metro Fleet Collision Repair to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
Attachments:
Court Order
Memo
Renewal Letter
Form 1295
 
5. 42153   Tire Rubber Modified Emulsion and Application Services (IFB No. 2015-191) with Rose Contracting to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
Attachments:
Court Order
memo
Contract Renewal
Form 1295
 
6. 42014   Food: Bread Products (IFB No. 04201-12) with Bimbo Bakeries USA, Inc. to extend the contract for one (1) year through and including September 30, 2017, Sheriff.
 
Attachments:
Court Order
Memo
Renewal
Form 1295
 
7. 42111   Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Acme Supply Co., LTD to extend the contract for one (1) year through and including September 30, 2017, Sheriff.
 
Attachments:
Court Order
Memo
Renewal
1295 Form
 
i.   Budget adjustment(s)/amendment(s):
 
1. 42187   $5,000 to reallocate funds to have adequate funds to reimburse Inmate Transfer staff for mileage, Sheriff.
 
Attachments:
Court Order
Memo
Request Form
 
j.   Filing of the Minute(s), County Clerk:
 
1. 42178   August 15, 2016 Budget Workshop.
 
Attachments:
Minutes
 
2. 42185   September 6, 2016 Special Session.
 
Attachments:
Minutes
 
k.   Miscellaneous
 
1. 42048   Designation of the FY2017 Commissioners Court regular term meeting dates and time, Commissioners Court.
 
Attachments:
Court Order
Proposed Dates
 
2. 42201   Acceptance of the FY 2017 General Victim Assistance Grant in the amount of $126,000 through the Office of the Governor (OOG), Criminal Justice Division (CJD) to provide victim advocacy services for violent crime victims and their families, District Attorney.
 
Attachments:
Court Order
Grant review committee form
 
3. 42205   Final Plat for the Canales Trails Addition, Engineering.
 
Attachments:
Court Order
Memo
Location Map
Final Plat
 
4. 42196   Amendment to the contract with the Texas Department of State Health Services for Contract No. 2015-003650-00, Amendment No. 01: FY 2017 Public Health Emergency Preparedness Ebola Grant to accept the increase of grant funds from $183,448 to $185,648 and extend the contract through and including June 30, 2017, Homeland Security.
 
Attachments:
Court Order
Memo
Ebola Amendment
DSHS Contract
Budget Summary
 
5. 42188   Acceptance of the FY 2017 General Victim Assistance Grant in the amount of $126,000 through the Office of the Governor (OOG), Criminal Justice Division (CJD) to provide victim advocacy services for violent crime victims and their families, Sheriff.
 
Attachments:
Court Order
Memo
Statement of Grant
Grant review committee form
 
6. 42204   Exchange fleet vehicle (Unit No. 55144) with fleet vehicle (Unit No. 51939) which is better suited for Special Operations use, Sheriff.
 
Attachments:
Court Order
Memo
Memo 2
 
7. 42200   Funding recommendations for the Collin County Parks/Open Space Project Funding Assistance Program, 2007 Bond – 7th Series and budget amendment in the amount of $2,386,018 for same, Special Projects.
 
Attachments:
Court Order
agenda memo
Funding Recommendations
Budget Amendment
Parks_Open Space graphs_all years combined
 
8. 42211   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
9. 42212   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 42003   Interlocal Agreement with the City of Parker for the relocation of water utilities along FM 2514 (Parker Road) from FM 2551 to FM 1378 (Bond Project No. 07-00-64) and budget amendment in the amount of $1,710,000 for same.  County participation NTE $1,710,000, Engineering.
 
Attachments:
Court Order
Memo
Parker request Letter
Interlocal Agreement
Utility relocation Map
 
6.   Board/Committee Appointments, Commissioners Court:
 
a. 42195   North Central Texas Workforce Development Board.
 
Attachments:
Court Order
 
7.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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