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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
December 4, 2017
6:00 P.M.
 
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Judge Self

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
 

COMMISSIONERS COURT MEETING
 
             
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 44074   $5,000 reducing the 2017 U.S. Marshals Service Grant for the Sheriff's Office overtime expenses.
 
Attachments:
BA Memo
Revenue Budget
Expense Budget
 
b. 44075   $222,527 to establish the budget for the 2017 Urban Area Security Initiative Grant Program.
 
Attachments:
BA Memo
UASI 2017 Revenue Budget
UASI 2017 Expense Budget
 
3. 44128   Budget adjustment(s)/amendment(s) totaling $62,127 (over $5,000 per c/o 2005-589-08-01), Budget.
 
Attachments:
Communication Letter
Budget Adjustment
Budget Adj backup
 
4. 44116   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terms
October Turnover
 
5. 44012   County overtime for the pay period ended November 19, 2017, Human Resources.
 
Attachments:
Overtime Total
Open Positions
FY18 Budget vs Actual for Court 12.04.17_
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 44088   Recognition of Hurricane Harvey First Responders, Commissioners Court.
 
Attachments:
Draft Proclamation
 
b. 44134   Recognition of Fire Marshal Jason Browning for his graduation from the Fire Executive Management Training course at Sam Houston State University, Emergency Management.
 
Attachments:
EM - fire marshal recognition
 
4.   Consent agenda to approve:
 
a. 44082   Disbursements for the period ending November 28, 2017, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 44083   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2017 Court Appointed Representation Disbursements period ending 11.14....
FY2018 Court Appointed Representation for period ending 11.21.17 for 12....
 
c. 44144   Tax refunds totaling $175,587.97, Tax Assessor/Collector.
 
Attachments:
Court Order
Summary sheet 12/4/17
 
d.   Advertisement(s):
 
1. 44086   Road Materials, Aggregate Material Grades 3 & 4 for Surface Treatment (IFB No. 2017-329), Public Works.
 
Attachments:
Court Order
Memo
Bid Packet
 
e.   Award(s):
 
1. 44098   Base Bid for Construction, Collin County Adventure Camp Roof Replacements (IFB No. 2017-320) to JJ Red Commercial Roofing, LLC and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.
 
Attachments:
Court Order
Memo
Contract Data
Bid Tabulation
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification
Letter to Award
Construction Agreement
 
2. 44108   Annual Contract for Cisco Phones and Accessories (Contract No. 2018-020) to Netsync Network Solutions, Inc., Information Technology.
 
Attachments:
Court Order
Dept Memo
Contract Data
Evaluation Spreadsheet
Award Letter
1295
Chapter 2270 Verification
Chapter 2252
 
3. 44062   Declare Asphalt Zipper, Inc. as the sole source provider for the bucket mounted portable asphalt pulverizer machine and award Asphalt Zipper (Contract No. 2018-026) to Asphalt Zipper, Inc. and further grant an exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(7)(A), Public Works.
 
Attachments:
Court Order
Memo
Purchasing Memo
Sole Source Letter
Sole Source Affidavit
HGAC Quote
Form 1295
Chapter 2270 Verification
SB 252 Certification
 
f.   Agreement(s):
 
1. 44087   Interlocal Agreement with LifePath Systems for an annual amount of $2,310,630 to be paid in quarterly installments effective through and including September 30, 2018, Budget.
 
Attachments:
Court Order
Court Communication
Budget Request
Agreement
 
2. 44119   Interlocal Agreement with the Town of St. Paul for Law Enforcement Services effective through and including September 30, 2018, Sheriff.
 
Attachments:
Court Order
Memo
Interlocal Cooperation Agreement
 
3.   Tax Collection Services Agreement(s) with the City of Celina (the Assessment Entity) for, Tax Assessor/Collector:
 
a. 44100   The Creeks of Legacy Public Improvement District.
 
Attachments:
Draft Court Order
City of Celina PID Interlocal Agreement Memo to Comm Ct
City of Celina PID Agreement - The Creeks of Legacy
 
b. 44101   The Glen Crossing Public Improvement District.
 
Attachments:
Draft Court Order
City of Celina PID Interlocal Agreement Memo to Comm Ct
City of Celina PID Agreement The Glen Crossing
 
c. 44102   The Lakes at Mustang Ranch Public Improvement District.
 
Attachments:
Draft Court Order
City of Celina PID Interlocal Agreement Memo to Comm Ct
City of Celina PID Agreement - The Lakes at Mustang Ranch
 
d. 44015   The Ownsby Farms Public Improvement District.
 
Attachments:
Draft Court Order
City of Celina PID Interlocal Agreement Memo to Comm Ct
City of Celin PID Agreement-The Ownsby Farm
 
e. 44099   The Parks At Wilson Creek Public Improvement District.
 
Attachments:
Draft Court Order
City of Celina PID Interlocal Agreement Memo to Comm Ct
City of Celina PID Agreement - The Parks At Wilson Creek
 
f. 44103   Wells North Public Improvement District.
 
Attachments:
Draft Court Order
City of Celina PID Interlocal Agreement Memo to Comm Ct
City of Celina PID Agreement - Wells North
 
g. 44104   Wells South Public Improvement District.
 
Attachments:
Draft Court Order
City of Celina PID Interlocal Agreement Memo to Comm Ct
City of Celina PID Agreement - Wells South
 
g.   Amendment(s):
 
1. 44113   No. 4 to P25 Trunked Radio System Replacement (Contract No. 2016-020) with Motorola Solutions, Inc. to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Department memo
Amend No. 4
Motorola CO/Amend No. 4
1295
Chapter 2270 Certification
Chapter 2252 Verification
 
h.   Filing of the Minute(s), County Clerk:
 
1. 44120   November 6, 2017 Special Session.
 
Attachments:
Minutes
 
2. 44121   November 6, 2017.
 
Attachments:
Minutes
 
3. 44126   November 13, 2017.
 
Attachments:
Minutes
 
i.   Miscellaneous
 
1. 44154   Grant an exemption to the bid process per VTCA Local Government Code 262.024(4), a personal or professional service, for Eggleston & Briscoe, LLP for legal services and further authorize the Purchasing Agent to finalize and execute the agreement, Administrative Services.
 
Attachments:
Court Order
Engagement Letter
 
2. 44110   Adoption of the updated Collin County Capitalization Policy, Auditor.
 
Attachments:
Draft Court Order
Memo
2017 Collin County Capitalization Policy
Appendix A Update
Appendix A redline
 
3. 44109   Establish two (2) cash drawers in the amount of $100 each for the District Clerk's Office, Auditor.
 
Attachments:
Court Order
District Clerk cash drawer memo
 
4. 44090   Establish an additional cash drawer in the amount of $100 for the Frisco Tax Office, Auditor.
 
Attachments:
Court Order
Tax office cash drawer memo
 
5. 44107   Acceptance of a grant from Walmart in the amount of $1,000 for the Collin County Sheriff’s Office Community Services Section (File of Life Project) and budget amendment for same, Sheriff.
 
Attachments:
Court Order
Memo
Walmart Letter
Walmart Check
 
6. 44168   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
7. 44169   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 44190   Substance Abuse Update, LifePath Systems.
 
Attachments:
Presentation
 
6. 44094   Elastic Search Presentation, Information Technology.
 
Attachments:
Elastic Memo
Elastic Presentation
 
7. 44112   Mitigation Credit Sales Agreement with Wetlands Management, L.P., Special Projects.
 
Attachments:
Court Order
agenda memo
Mitigation Credit Sales Agreement
 
8. 44145   Board/Committee Appointments, Commissioners Court:
 
Attachments:
Court Order
 
a.   Health Care Foundation Advisory Board.
 
b.   Historical Commission.
 
c. 44199   Investment Committee.
 
Attachments:
Court Order
 
9.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Legal (551.071)
 
44136   On duty medical bills for Collin County Sheriff's Reserve Deputy, Human Resources.
 
Attachments:
Court Order
 
  Real Estate (551.072)
 
44127   Justice of the Peace, Precinct 2 and Constable, Precinct 2 office location, Administrative Services.
 
Attachments:
Court Order
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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