Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney June 11, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Webb

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		44986	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.		44969	Addendum No. 1, 2 and 3 to Construction, Collin County Justice Center, Upgrade Pneumatic to Electronic Actuators (IFB No. 2018-162) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum 1
					Addendum 2
					Addendum 3

		3.		44951	Scope of work performed by the Equipment Services division, Public Works.

					Attachments:
					Memo
					Information

		4.		44870	County overtime for the pay period ended June 3, 2018, Human Resources.

					Attachments:
					Overtime Total
					Open Positions
					FY18 Budget vs Actual for Court 06.11.18

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			44890	Disbursements for the period ending June 5, 2018, Auditor.

					Attachments:
					Court Order
					Disbursements

	b.				Advertisement(s):

		1.		44964	Election Voting System and Services (RFP No. 2018-241), Elections.

					Attachments:
					Court Order
					Department Memo
					Bid Packet

		2.		44893	Road Materials, Flexbase (IFB No. 2018-174), Public Works.

					Attachments:
					Court Order
					memo
					Bid_Packet

		3.		44977	Food Supplies and Service for Jail Operations (IFB No. 2018-257), Sheriff.

					Attachments:
					Court Order
					Memo
					Bid Packet

	c.				Agreement(s):

		1.		44961	Contract with the Texas Department of State Health Services (DSHS) Vital Statistics Section (Contract No. HHSREV100001038) for access to the DSHS Vital Event Electronic Registration System for the purpose of issuing individual birth certificates for the period beginning September 1, 2018 through and including August 31, 2023, County Clerk.

					Attachments:
					Court Order
					Memo.doc
					Contract
					HHS SPI Form

		2.		44908	Software Maintenance & Update Agreement with Granicus, Inc. (Granicus is the sole source provider for Redaction Software) and further authorize the Purchasing Agent to finalized and execute same, County Clerk.

					Attachments:
					Court Order
					Memo
					Software Maintenance & Update Agreement
					Court Order 2015-700-09-28
					1295
					2270 Form
					2252

		3.		44948	Interlocal Agreement with the City of Celina and Town of Prosper for the design and construction improvements to Frontier Parkway and budget amendment in the amount of $2,650,000 for same, Engineering.

					Attachments:
					Court Order
					agenda memo
					Interlocal Agreement

		4.			Interlocal Cooperation Agreement(s) for Road and Bridge Improvements effective through and including September 30, 2022, Public Works:

			a.	44915	City of Anna.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			b.	44916	City of Blue Ridge.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			c.	44914	City of Celina.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					County Road Policy

			d.	44917	City of Josephine.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			e.	44918	City of Lavon.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			f.	44919	City of Lowry Crossing.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			g.	44920	City of Lucas.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			h.	44921	City of McKinney.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			i.	44922	City of Melissa.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			j.	44923	City of Murphy.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			k.	44925	Town of New Hope.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			l.	44926	City of Parker.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			m.	44927	City of Princeton.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			n.	44928	City of Sachse.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			o.	44929	Town of St. Paul.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			p.	44930	City of Weston.

					Attachments:
					Court Order
					memo
					Interlocal Agreement
					County Road Policy

			q.	44931	City of Wylie.

					Attachments:
					Court Order
					memo
					Interlocal Ageement
					County Road Policy

	d.				Contract Renewal(s):

		1.		44904	AiLIS Software Maintenance for County Clerk (AGR No. 2017-022) with Granicus, Inc. to extend the contract for one (1) year through and including September 30, 2019, County Clerk.

					Attachments:
					Court Order
					Memo
					Renewal
					1295
					2270 Form
					2252 Cert.

		2.		44905	Digital Imaging Services (RFP No. 2016-158) with ViaTRON Systems, Inc. to extend the contract for one (1) year through and including September 30, 2019, Information Technology.

					Attachments:
					Court Order
					Viatron Renewal Memo
					Renewal Letter
					1295
					2270
					2252

		3.		44967	Aggregate Material for Surface Treatment and Stone Rip Rap (IFB No. 2016-129) with Martin Marietta Materials, Inc. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 2 letter
					Renewal 2 Form 1295
					Renewal 2 Form 2252
					Renewal 2 Form 2270

		4.		44968	Aggregate Material for Surface Treatment and Stone Rip Rap (IFB No. 2016-129) with P&K Stone, LLC to extend the contract for one (1) year through and including September 30, 2019, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 2 letter
					Renewal 2 Form 1295
					Renewal 2 Form 2270
					Renewal 2 Form 2252

		5.		44958	Equipment Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2017-244) with B D Holt Co dba Holt Texas, LTD. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 1 letter
					Renewal 1 Form 1295
					Renewal 1 Form 2252
					Reneal 1 Form 2270

		6.		44957	Equipment Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2017-244) with Herc Rentals, Inc. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 1 letter
					Renewal 1 Form 1295
					Renewal 1 Form 2252
					Renewal 1 Form 2270

		7.		44959	Equipment Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2017-244) with Offutt Companies Inc. dba RDO Equipment Co. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 1 letter
					Renewal 1 Form 1295
					Renewal 1 Form 2252
					Renewal 1 Form 2270

		8.		44973	Supplies: Fleet Repair Parts (IFB No. 2015-144) with Bob Tomes Ford, Inc. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

					Attachments:
					Court Order
					memo
					Contract Renewal
					Form 1295
					Chapter 2270 Verification
					Chapter 2252 Certification

		9.		44975	Supplies: Fleet Repair Parts (IFB No. 2015-144) with Midway Auto Supply, Inc. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

					Attachments:
					Court Order
					Memo
					Contract Renewal
					Form 1295
					Chapter 2270 Verification
					Chapter 2252 Certification

		10.		44976	Supplies: Fleet Repair Parts (IFB No. 2015-144) with O’Reilly Auto Enterprises, LLC dba O’Reilly Auto Parts to extend the contract for one (1) year through and including September 30, 2019, Public Works.

					Attachments:
					Court Order
					memo
					Contract Renewal
					Chapter 2270 Verification
					Chapter 2252 Certification

		11.		44974	Supplies: Fleet Repair Parts (IFB No. 2015-144) with Texas Kenworth Co. dba MHC Kenworth-Dallas to extend the contract for one (1) year through and including September 30, 2019, Public Works.

					Attachments:
					Court Order
					memo
					Contract Renewal
					Form 1295
					Chapter 2270 Verification
					Chapter 2252 Certification

	e.				Receive and File, Auditor:

		1.		44980	Monthly Financial Reports for April 2018.

					Attachments:
					Court Order
					Memo for Monthly Financial Reports
					Balance Sheet
					Revenues & Expenses
					Cash & Investments
					Schedule of Transfers
					Long Term Debt
					Expenditure Budgets
					Employee Insurance
					Employee Medical

	f.				Filing of the Minute(s), County Clerk:

		1.		44963	May 21, 2018.

					Attachments:
					Minutes

	g.				Miscellaneous

		1.		44989	Acknowledgment of continuing education credits for Commissioner, Precinct 4, Administrative Services.

					Attachments:
					Court Order
					NACo's Western Interstate Region 2018 Conference - Program Guide

		2.		44991	Sale of property located at 5522 County Road 928, Nevada, Texas (Lot 90, Land O Lakes Addition, Volume 3, Page 78) as recorded in the Collin County Deed Records to Luis Ramirez upon the payment of $10,051, County Judge.

					Attachments:
					Court Order
					Letter
					Distribution of Proceeds
					Deed Without Warranty
					Map

		3.		44992	Sale of property located at 331 W Audie Murphy Parkway, Farmersville, Texas (Lot 18E, Block 6, Neathery-Marble Addition, Volume 32, Page 227) as recorded in the Collin County Deed Records to Galloway Memorial Church of God in Christ upon the payment of $8,000, County Judge.

					Attachments:
					Court Order
					Letter
					Distribution of Proceeds
					Deed Without Warranty
					Map

		4.		44981	Utilize education and conference funds for Judge Keith Self to attend the TEX-21 Statewide Quarterly Meeting in Austin, Texas on June 21, 2018, in compliance with the County's Exiting Elected Official Expenditure Policy, County Judge.

					Attachments:
					Court Order
					Agenda
					Exiting Elected Official Expenditure Policy

		5.		44956	Acceptance the FY 2018 PetSmart Charities Grant in the amount of $12,500 and approval of the Grant Agreement, Development Services.

					Attachments:
					Court Order
					Memo
					Grant Agreement
					Grant EFT Form
					Grant review committee form

		6.		44954	Re-plat of Lot 10R and CA-4RR of the Hills of Lone Star Phase 6, Engineering.

					Attachments:
					Court Order
					Memo
					Plat
					Location Map Phase 6

		7.		44987	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		8.		44988	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				45010	Board/Committee Appointments, Commissioners Court:

					Attachments:
					Court Order

	a.				Child Protective Services Board.

6.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Legal (551.071)

				45004	Attorney General Open Records Ruling OR2018-11622 and impact on current litigation matter, Commissioners Court.

					Real Estate (551.072)

				44979	Right-of-way acquisition for the Collin County Outer Loop from the Dallas North Tollway east to State Highway 289 (Preston Road) counter offer from CADG Celina Outer Loop, LLC – Parcel 4, Special Projects.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.