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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
October 7, 2019
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Webb

Pledge of Allegiance – Judge Hill

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 47262   Affidavits and Agreements for supplemental salaries utilizing the DA Apportionment Fund and budget amendment for same, District Attorney.
 
Attachments:
Memo Apportionment
Affidavit and Calculator
Employee Affidavit
Journal Proof
 
2. 47263   Affidavit for supplemental salary utilizing the DA Federal Treasury Forfeiture Fund and budget amendment for same, District Attorney.
 
Attachments:
Memo
Affidavit and Calculator
Journal Entry
 
3. 47316   Donation of $2,500 to Stronger Than Expresso utilizing the District Attorney State Forfeiture Special Revenue Fund, District Attorney.
 
Attachments:
Memo
BA Journal Proof
 
4. 47361   Personnel Appointments, Human Resources.
 
Attachments:
Appointments
 
5. 47362   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
Order of Reasignment
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Items
 
2. 47259   Addendum No. 1 to Jail Kitchen Tray Make-Up Conveyor (IFB No. 2019-259) to make various changes to the invitation for bid, Purchasing.
 
Attachments:
Addendum 1
 
3. 47260   Addendum No. 1 to Construction, Collin County Public Works HVAC Replacement (IFB No. 2019-161) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1
 
4. 47261   Addendum No. 1 to Construction, Door Replacements at Adult Detention and Minimum Security Facilities (IFB No. 2019-190) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1
 
5. 47330   Change Order No. 1 to Renovations to Beverage Bars in Detention Center Cluster Four (IFB No. 2019-140) with 1st Choice Restaurant Equipment & Supply LLC for owner requested change to move a drain to install a sink, Construction Projects.
 
Attachments:
Memo
Quote
Change Order 1
 
6. 47288   Budget Amendment in the amount of $1,741 for the 471st District Judge salary supplement, Budget.
 
Attachments:
journal proof
 
7. 47300   Inter-County account transfers transmitted on September 9, 2019, Auditor.
 
Attachments:
Memo
Inter-County Account Transfers_09.09.19
 
8. 47325   Inter-County account transfers transmitted on September 19, 2019, Auditor.
 
Attachments:
Memo
Inter-County Account Transfers_09.19.19
 
9. 47301   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terminations
 
10. 47302   Turnover, Human Resources.
 
Attachments:
August Turnover
 
11. 47355   County overtime for the pay period ended September 22, 2019, Human Resources.
 
Attachments:
Budget vs Actual for Court 10.07.19 - Paydate 9.27.19.pdf
Overtime Review.pdf
Open Positions.pdf
overtime details
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 47271   Disbursements for the period ending October 1, 2019, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 47306   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Indigent Defense Disbursements
 
c. 47321   Tax refunds totaling $749,469.32, Tax Assessor-Collector.
 
Attachments:
Court Order
SUMMARY SHEET 10-7-19
 
d.   Advertisement(s):
 
1. 47346   Services, Cafeteria Management for Courthouse (RFP No. 2019-327), Development Services.
 
Attachments:
Court Order
Memo - Cafeteria
Legal Notice
RFP Document
 
2. 47334   Dairy Products: Milk (IFB No. 2019-379), Sheriff.
 
Attachments:
Court Order
Court Memo
Legal Notice
Bid Packet
 
e.   Award(s):
 
1. 47329   VxRail Hyper-Converged Infrastructure - 12 Nodes (Coop Quote No. 2019-346) to Unique Digital Technology, Inc. DBA Unique Digital, Inc. utilizing TX DIR Cooperative Contract No. DIR-TSO-3763, Information Technology.
 
Attachments:
Court Order
Court Memo
Contract Award Data
Bid Tab Summary
Award Letter
2252 Form
1295 Form (Redacted)
 
f.   Agreement(s):
 
1. 47228   Interlocal Agreement for Environmental Services (Agreement No. 2019-372) with the City of Josephine commencing on October 1, 2019 through and including September 30, 2020, Development Services.
 
Attachments:
Court Order
Memo
Interlocal Agreement
 
2. 47255   Interlocal Agreement with Community Independent School District to construct the expansion of FM 1138, Engineering.
 
Attachments:
Court Order
agenda memo
Agreement with Community ISD
 
3. 47366   Local Project Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with no required match with TxDot for the construction of turn lanes, driveways and drainage improvements along FM 1138, Engineering.
 
Attachments:
Court Order
agenda memo
Agreement
 
4. 47307   Interlocal Agreement with Lavon Volunteer Fire Department (Agreement No. 2019-388) for firefighting and protection services in unincorporated areas within the Lavon Fire District, Fire Marshal.
 
Attachments:
Court Order
memo to court
Agreement
 
5. 47249   2020 State and Local Task Force Agreement and associated documents with the United States Department of Justice, Drug Enforcement Administration (DEA) for participation in the DEA Task Force, Sheriff.
 
Attachments:
Court Order
1 MEMO
Grant Summary Form
Request Letter
State and Local Task Force Agreement
Asset Forfeiture Sharing Agreement
Deputization Request/Authorization
Lobbying Form
Grarnt review committee form
 
6.   Interlocal Agreement(s) for Dispatch Services effective October 1, 2019 through and including September 30, 2020, Sheriff:
 
a. 47349   Celina ISD.
 
Attachments:
Court Order
MEMO
Interlocal Agreement
Attachment A
Attachment B
FY20 Dispatch Billing
 
b. 47350   Community ISD.
 
Attachments:
Court Order
MEMO
Agreement
Attachment A
Attachment B
FY20 Dispatch Billing
 
c. 47352   City of Josephine.
 
Attachments:
Court Order
MEMO
Agreement
Attachment A
Attachment B
FY20 Dispatch Services Billing
 
d. 47348   Blue Ridge Volunteer Fire Department.
 
Attachments:
Court Order
MEMO
Agreement
Attachment A
Attachment B
 
e. 47351   Farmersville Volunteer Fire Department.
 
Attachments:
Court Order
MEMO
Agreement
Attachment A
Attachment B
 
g.   Amendment(s):
 
1. 47293   Amendment to the Interlocal Agreement with the Town of Prosper (Agreement No. 10100-09) for the facility construction and use of the animal shelter to extend the contract, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment
FY20 Animal Shelter Billing
Original Contract
 
2. 47333   No. 1 to Design of Park Blvd. from FM 2514 to SH 78 (Agreement No. 2019-055) with Halff Associates, Inc. to add traffic modeling, budget amendment in the amount of $51,230, and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order
agenda memo
Halff proposal
BA Journal Proof
Contract Amendment No. 1
Form 1295
2252 Certification
 
3. 47286   No. 1 to Jail Services (Agreement No. 2018-388) with the City of Anna to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Amendment No. 1
FY20 Jail Billing
Original Contract
 
4. 47305   No. 1 to Jail Services (Agreement No. 2018-396) with the City of Lavon to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Amendment No. 1
FY20 Jail Services Billing
Original Contract
 
5. 47285   No. 1 to Jail Services (Agreement No. 2018-398) with the City of McKinney to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Amendment No. 1
FY20 Jail Billing
Original Contract
 
6. 47327   No. 1 to Jail Services (Agreement No. 2018-400) with the City of Murphy to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Amendment No. 1
FY20 Jail Services Billing
Original Contract
 
7. 47297   No. 1 to Jail Services (Agreement No. 2018-404) with the Town of St. Paul to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Amendment No. 1
FY20 Jail Services Billing
Original Contract
 
8. 47280   No. 1 to Jail Services (Agreement No. 2018-391) with Community ISD to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Amendment No. 1
FY20 Jail Billing
Original Contract
 
9. 47332   No. 4 to Interlocal Agreement for Environmental Services (Agreement No. 2015-337) with the City of Lowry Crossing to extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo City of Lowry Crossing
Amendment No. 4
Original Agreement
 
10. 47295   No. 13 to Interlocal Agreement for Animal Control Services (Agreement No. 01357-09) with the City of Celina to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 13
FY20 Animal Control Billing
Original Contract
 
11. 47291   No. 13 to Interlocal Agreement for Animal Control Services (Agreement No. 10112-09) with the Town of Fairview to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 13
FY20 Animal Control Billing
Original Contract
 
12. 47292   No. 13 to Interlocal Agreement for Animal Control Services (Agreement No. 10095-09) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 13
FY20 Animal Control Billing
Original Contract
 
13. 47294   No. 13 to Interlocal Agreement for Animal Control Services (Agreement No. 10110-09) with the Town of Prosper to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 13
FY20 Animal Control Billing
Original Contract
 
14. 47290   No. 13 to Interlocal Agreement for Animal Control and Animal Shelter Services (Agreement No. 10107-09) with the City of Lavon to extend the contract for on (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 13
FY20 Animal Control Billing
FY20 Animal Shelter Billing
Original Contract
 
15. 47296   No. 13 to Interlocal Agreement for the Facility Construction and Use of an Animal Shelter in Collin County (Agreement No. 06668-09) with the City of Celina to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Amendment 13
Memo
FY20 Animal Shelter Billing
Original Contract
 
h.   Change Order(s):
 
1. 47126   No. 2 to Supplies, Jail Kitchen, Non-Food (IFB No. 2017-241) with Empire Paper Company to extend the contract for one (1) year through and including September 30, 2020, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Change Order 2
Empire FY20 Price Increase
Empire Letter & Price Documentation
1295
2252
 
i.   Contract Renewal(s):
 
1. 47279   Motor Vehicle License Agreement with Toyota Motor Credit Corporation (TMCC) to extend the contract, County Judge.
 
Attachments:
Court Order
Agreement
 
2. 47176   Supplies: Veterinary and Animal Care (IFB No. 2017-074) with Infinity Supply & Service, Inc. to extend the contract for one (1) year through and including September 30, 2020, Development Services.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
3. 47199   Veterinary Services-General and Spay/Neuter (RFP No. 2017-276) with Meier Veterinary Services LLC dba All Heart Veterinary Center to extend the contract for one (1) year through and including September 30, 2020, Development Services.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
4. 47242   Services, Qualified Service Entity to Participate in ERCOT Program (RFP No. 2016-163) with Enerwise Global Technologies, Inc. d/b/a CPower to extend the contract for one (1) year through and including September 30, 2020, Facilities.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
5. 47252   Uniforms, Honor Guard (IFB No. 2017-175) with Galls, LLC to extend the contract for one (1) year through and including September 30, 2020, Sheriff.
 
Attachments:
Court Order
Memo
Renewal
1295 Form
2252 Certification
 
j.   Receive and File, Auditor:
 
1. 47336   Monthly Financial Report for August 2019.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for August 2019
August 2019 Balance Sheet
August 2019 Revenues, Expenditures and Changes in Fund Balance
August 2019 Cash and Investments
August 2019 Year to Date Schedule of Transfers
August 2019 Schedule of Long Term Debt
August 2019 Commissioners Court Approved Expenditures Budgets
August 2019 Employee Insurance Fund
Employee Medical August 2019
 
k.   Filing of the Minute(s), County Clerk:
 
1. 47311   August 12-14, 2019, Budget Workshop.
 
Attachments:
Minutes
 
2. 47312   August 26, 2019.
 
Attachments:
Minutes
 
3. 47314   September 9, 2019.
 
Attachments:
Minutes
 
4. 47324   September 9, 2019, Special Session.
 
Attachments:
Minutes
 
l.   Miscellaneous
 
1. 47354   Appoint Leland Ray Caldwell as magistrate pursuant to Sec. 54.2201 of the Texas Government Code, Administrative Services.
 
Attachments:
Court Order
 
2. 47281   Designation of the 2020 Commissioners Court regular term meeting dates and times, Commissioners Court.
 
Attachments:
Court Order
Proposed Dates
 
3. 47323   Sale of property located at  204 Arkansas Street S., Celina, Texas, Lot 2c Block 69, of Celina Original Donation, Volume 1, Page 114, as recorded in the Collin County Deed Records to the City of Celina upon the payment of $13,322.56, Commissioners Court.
 
Attachments:
Court Order
Final Deed
Offer Letter & Deed - $13,322.56 - Celina
Offer Letter & Deed - $15,500 - County - Leitman.pdf
$13,322.56 - Distribution of Proceeds.pdf
$15,500 - Distribution of Proceeds - Leitman.pdf
Plat Map
 
4. 47258   Early Voting Calendar of locations, dates and times and Vote Centers for the November 5, 2019 General and Special Elections.
 
Attachments:
Court Order
Department Memo
Early Voting Calendar
Election Day Vote Centers
 
5. 47276   One-time payment to election judges, alternate judges, and election clerks for attending election worker training courses for the November 5, 2019 General and Special Elections, Elections.
 
Attachments:
Court Order
Department Memo
Schedule for Election Worker Training
 
6. 47363   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Appointments
 
7. 47364   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 47347   Boards & Commissions Appointments, Commissioners Court.
 
Attachments:
Court Order
 
a.   Bail Bond Board.
 
6. 38983   North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.
 
Attachments:
Agenda
 
7.   Future agenda items without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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