Agenda

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AI- 43248

Commissioners Court

Meeting Date:	06/05/2017
Contract Amendment #1/Supplies, Janitorial, Pollock Paper Distributors, Inc., 2015-148
Submitted For:	Dan James	Submitted By:	Julie Whitsell
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Change Order

Information

Department Action

Request approval of Change Order#1 to the Supplies, Janitorial, Contract No. 2015-148, with Pollock Paper Distributors, Inc. per the attached document. Furthermore, in accordance with Section 4.0 “Special Terms and Conditions”, paragraph 4.2 “Term” contract performance period is hereby extended as specified for 1 year effective October 1, 2017 through September 30, 2018.

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval of Contract Change Order No. 1 to Supplies, Janitorial for Pollock Paper Distributors, IFB No. 2015-148 per the attached change order; further authorize the Purchasing Agent to finalize and execute same. sp

Renewal 2 of 2

FY16 Expenditures $61,928.46
FY17 Expenditures to Date $10,530.10

HR and/or IT Action

Budget Department Action

Change Order No. 1 to (IFB No. 2015-148) Supplies, Janitorial. Change Order to extend contract period and include price changes to various line items. Budgeted funds available upon adoption of the FY 2018 budget. Contract period effective October 1, 2017 through September 30, 2018.

Auditor's Office Action

Funds available in various funds per attached. Budget anticipated to be approved for FY 2018.

Commissioners Court

No. 1 to Supplies, Janitorial (IFB No. 2015-148) with Pollock Paper Distributors, Inc. to accept the price changes for various line items, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$146,154

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various 71-21

Fund Transfers

Remarks:

FY18 requested budget.

Remarks:

FY 2018 budgeted funds available upon adoption of the FY 2018 budget.

Total amount shown was requested in FY 2018 budget:
001-4019-560.71-21 - $134,000
040-4119-561.71-21 - $4,454
040-4120-561.71-21 - $3,000
040-4125-561.71-21 - $700
507-4118-561.71-21 - $4,000

Total: $146,154

Attachments
Court Order
amendment#1pollockpaper2018
Contract Change Order
Form 1295