Agenda

Back to Calendar Return

AI- 43897

Commissioners Court

Meeting Date:	10/09/2017
Extend Janitorial Services Contract
Submitted For:	Dan James	Submitted By:	Michalyn Rains
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Amendment

Information

Department Action

Request approval to extend the contract for Services: Janitorial, Contract No. 2013-033 with James Janitorial Services, LLC, effective October 1, 2017 thru December 1, 2017 at a total cost of $93,000. Furthermore, authorize the Purchasing Agent to execute same.

Purchasing Department Action

Request the Commissioners' Court consideration and any action regarding the approval to 1) grant the exception to the bidding process per VTCA LGC Sec. 262.024 (2). Discretionary Exemptions, and 2) approval to extend the contract for Services: Janitorial, Contract No. 2013-033 with James Janitorial Services, LLC, from October 1, 2017 through and including December 1, 2017 at a total cost of $93,000. This extension will allow for a transitional period to a new service provider. Furthermore, authorize the Purchasing Agent to execute same. mc

HR and/or IT Action

Budget Department Action

Request to extend Contract No. 2013-033 for Services: Janitorial with James Janitorial Services, LLC. Contract period from October 1, 2017 through December 1, 2017. Total cost of contract in the amount of $93,000. Budgeted funds available in various accounts – county wide.

Auditor's Office Action

Funds available in various funds per attached.

Commissioners Court

Grant an exemption to the bidding process per VTCA LGC Sec. 262.024 (2), Discretionary Exemptions for Amendment No. 7 to Services: Janitorial (Contract No. 2013-033) with James Janitorial Services, LLC to extend the contract from October 1, 2017 through and including December 1, 2017 and further authorize the Purchasing Agent to finalize and execute same, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$537,009

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various 74-02

Fund Transfers

Remarks:

FY 2018 budgeted funds available in various accounts.

507-4118-561.74-02 - $6,300
001-4019-560.74-02 - $502,180
040-4125-561.74-02 - $3,200
040-4119-561.74-02 - $7,954
040-4120-561.74-02 - $17,375
Total: $537,009

Attachments
Court Order
contractextensionjanitorial2018
Amendment No. 7
email from James
Form 1295
2270 Verification