Agenda

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AI- 44801

Commissioners Court

Meeting Date:	05/07/2018
Award of Bid IFB 2018-125 Extractor and Scanner
Submitted By:	Susan Jarzombek
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Award

Information

Department Action

The Tax Office recommends award of IFB 2018-125, Extractor and Scanner to RT Lawrence Corporation, the only bidder.

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval to award IFB 2018-125, Extractor and Scanner for Tax Office to RT Lawrence Corporation the sole bid received and budget amendment for same. sh

HR and/or IT Action

Budget Department Action

Funds available in the General Fund (001) to award IFB 2018-125, Extractor and Scanner to RT Lawrence Corporation in the amount of $103,870.00, and budget amendment totaling $4,895.00 for same award. See fiscal impact tab for budget amendment detail.

Auditor's Office Action

Funds available in the General Fund.

Commissioners Court

Extractor and Scanner for Tax Office (IFB No. 2018-125) to RT Lawrence Corporation and budget amendment in the amount of $4,895 for same, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$103,870.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-3101-483.90-02 / N31001
2:	001-1001-411.75-03

Fund Transfers

Trans Amt:

$4,895.00

From:

001-3101-483.87-04

To:

001-3101-483.90-02

Dept. Name:

Tax Office

Additional Line Items:

Remarks:

Price came back higher than the amount budgeted.

Remarks:

FY2018 Budget Amendment:
Department is requesting this amendment in the amount of $4,895.00 to cover the difference in price between the original budgeted amount for Account 001-3101-493.90-02/Project N31001 ($87,450.00) and the amount in the sole bid received ($92,345.00).

The first year maintenance in the amount of $11,525.00 will be paid from the Non Dept. account 001-1001-411.75-03

Attachments
Court Order
Award Memo - Extractor and Scanner, IFB 2018-125
Budget Amendment
Contract Data
Bid Tabulation
1295
HB89
Chapter 2252