Agenda

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AI- 45002

Commissioners Court

Meeting Date:	06/18/2018
Contract Renewal: Security Gate Repair Parts and Services, IFB No. 2016-295
Submitted For:	Dan James	Submitted By:	Julie Whitsell
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information

Department Action

Request approval to renew the Contract for Security Gate Repair Parts and Services, IFB No. 2016-295, with Orion Access Control, Inc., dba Royal Access Control in accordance with Section 4.0 “Special Terms and Conditions”, paragraph 4.2 “Term” contract performance period is hereby extended for an additional 12 month period as specified effective October 1, 2018 thru September 30, 2019 (renewal 2 of 3).

Purchasing Department Action

Request Commissioners’ Court consideration and any action regarding approval to renew IFB 2016-295, Security Gate Repair Parts and Services with Orion Access Control, Inc. dba Royal Access Control for the period October 1, 2018 through September 30, 2019. jdg
Expenditures FY 2017: $8002.75
Expenditures FY 2018: Year to Date: $3570.00
Renewal 2 of 3

HR and/or IT Action

Budget Department Action

Contract renewal for Security Gate Repair, Parts and Services, (IFB No. 2016-295), with Orion Access Control, Inc. dba Royal Access Control. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period is October 1, 2018 through September 30, 2019. FY2019 budgeted funds available upon adoption of the FY2019 budget. 0001-General Fund.

Auditor's Office Action

Funds available in the General Fund. Budget anticipated to be approved for FY 2019.

Commissioners Court

Security Gate Repair Parts and Services (IFB No. 2016-295) with Orion Access Control, Inc. dba Royal Access Control to extend the contract for one (1) year through and including September 30, 2019, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$691,516

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-40010-0009-56-30-0000-637540

Fund Transfers

Remarks:

FY2019 budgeted funds available upon adoption of the FY2019 budget.

Attachments
Court Order
securitgaterepairpartsandservicescontractrenewal2019
Contract Renewal
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification