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AI- 45034
Commissioners Court
Meeting Date: 07/09/2018  
Renewal of Contract IFB 2016-115 Road Materials - Cement Treated Base
Submitted For: Jon Kleinheksel Submitted By: Tammi Koch
Department: Public Works  
Request Type: CONSENT Agenda Area: Change Order

Information
Department Action

Public Works requests Commissioners' Court approval to renew IFB: 2016-115, Road Materials: Cement Treated Base with Martin Marietta.

Purchasing Department Action
Request Commissioners' Court consideration and action regarding approval of change order No. 2 to IFB 2016-115, Road Materials, Cement Treated Base to 1) include a price redetermination per section 4.6 of the contract, (see attached) for an overall increase of 5% and 2) to extend the contract for the period October 1, 2018 continuing through and including September 30, 2019 and further allow purchasing agent to execute the same. gz
Renewal 2 of 3
FY17 $102,569.50
FY18 YTD $61,328.99
HR and/or IT Action
Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for the renewal of IFB 2016-115, Road Materials:, Cement Treated Base in the Road and Bridge Fund (1010).
Auditor's Office Action
Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
No. 2 to Road Materials, Cement Treated Base (IFB No. 2016-115) with Martin Marietta Materials, Inc. to include a price redetermination, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Public Works.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 8,800,000.00
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 1010-75001-0001-68-30-0000-637529
2: 1010-75001-0001-68-30-0000-637532
Fund Transfers
Remarks:
Attachments
Court Order
memo
Contract change order
Pricing Spreadsheet
MM letter and pricing
BLS Statistics
1295 form
2252 form
2270 form

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