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AI- 45098

Commissioners Court

Meeting Date:	09/24/2018
Change Order 1, IFB 2016-125 for Printing: General Office Forms with Filex Systems, Inc.
Submitted By:	Lauren Higgins
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Change Order

Information

Department Action

Request Commissioners' Court approval of a one year renewal of contract IFB 2016-125 for Printing: General Office Forms with Filex Systems, Inc.

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval of Change Order No. 1 to IFB 2016-125 with Filex Systems, Inc. to 1) include a price redetermination per section 4.6 of the contract, (see attached documentation for details) and 2) to renew the contract for the period October 1, 2018 continuing through and including September 30, 2019, and further allow purchasing agent to execute the same. jdg

Renewal 2 of 4

FY16 Expenditures $6950.00
FY17 Expenditures $5773.20
FY18 Expenditures to Date $3240.00

HR and/or IT Action

Budget Department Action

Budgeted funds available upon adoption of the FY 2019 Budget for the one (1) year renewal of contract IFB 2016-125, Printing, General Office Forms with Filex Systems, Inc. Except for the price redetermination in the attached Change Order No. 1, all terms and conditions of the contract remain in full force and effect for the new contract period: October 1, 2018 through September 30, 2019. County Wide, various funds.

Auditor's Office Action

Funds available in various funds per attached. Budget anticipated to be approved for FY 2019.

Commissioners Court

No. 1 to Printing; General Office Forms (IFB No. 2016-125) with Filex Systems, Inc. to include a price redetermination, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Various -626562 county wide

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Change Order 1
Vendor Justification
Pricing Spreadsheet
Comparison Spreadsheet
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2252
2270