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AI- 45310
Commissioners Court
Meeting Date: 08/27/2018  
Renewal of Contract 2014-138 for Dairy Products: Milk with Southern Food Group, LLC, dba Oak Farms Dairy, Renewal 4 of 4
Submitted By: Lauren Higgins
Department: Purchasing  
Request Type: CONSENT Agenda Area: Contract Renewal
Information
Department Action

The Purchasing Department is requesting to extend the existing contract for Dairy Products: Milk with Southern Food Group, LLC, dba Oak Farms Dairy, through September 30, 2019, at the same pricing, terms and conditions set forth in the contract award. lh
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2014-138 with Southern Food Group, LLC, dba Oak Farms Dairy, at the same pricing, terms and conditions, for the period of October 1, 2018 through September 30, 2019. lh

Renewal 4 of 4

FY15 Expenditures $70,912.80
FY16 Expenditures $70,502.43
FY17 Expenditures $74,031.68
FY18 Expenditures to Date $61,020.43
HR and/or IT Action
Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget, General Fund (0001), to renew IFB 2014-138 with Southern Food Group, LLC. dba Oak Farms Dairy, at the same pricing, terms, and conditions. Contract period is October 1, 2018 through September 30, 2019.
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Dairy Products: Milk (IFB No. 2014-138) with Southern Food Group, LLC dba Oak Farms Dairy to extend the contract for one (1) year through and including September 30, 2019, Purchasing.
Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: $1,427,704
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 0001-50050-0001-64-30-0000-626110
2: 0001-50030-0001-64-30-0000-626110
3: 0001-50030-0007-64-30-0000-626110
Fund Transfers
Remarks:
MUNIS ACCOUNT CODE                         AMOUNT
0001-50050-0001-64-30-0000-626110  -  $   140,404
0001-50030-0001-64-30-0000-626110  -  $1,245,300
0001-50030-0007-64-30-0000-626110  -  $     42,000
                                                                  ----------------
                                                                  $1,427,704
Attachments
Court Order
Memo
Renewal Letter
1295
2270
2252

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