Agenda

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AI- 45610

Commissioners Court

Meeting Date:	03/04/2019
Award Preservation of the County Clerk's Historic Probate & Birth
Submitted By:	Tonya Kellogg
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Award

Information

Department Action

Award of County Clerk Historic Birth Records and Probate Case files.

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval of award of Coop Quote No. 2019-065, County Clerk Records Preservation to the following vendors:
Birth Records - NBS Holdings, LLC dba Data Preservation Solutions per contract DIR-TSO-4038
Probate Records - Kofile Technologies, Inc. per TXMAS-18-3602
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HR and/or IT Action

Budget Department Action

Budgeted funds available for the award of Coop Quote No. 2019-065, County Clerk Records Preservation Project, with NBS Holdings, LLC dba Data Preservation Solutions and Kofile Technologies, Inc. (0003)-County Clerk Records Archive Fund.

Auditor's Office Action

Funds available in the Records Archive Fund.

Commissioners Court

County Clerk Records Preservation Project (Coop Quote No. 2019-065) Project 1 – Historical Birth Records to NBS Holdings, LLC dba Data Preservation Solutions and Project 2 – Probate Case Files to Kofile Technologies, Inc., County Clerk.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$183,860.18

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0003-08040-0001-41-30-0000-626406

Fund Transfers

Remarks:

Attachments
Court Order
Dept Memo
Contract Data
Price Comparison
Award Letter - Kofile
Award Letter - DPS
1295 - Kofile
HB89 - Kofile
2252 - Kofile
1295 - DPS
HB89 - DPS
2252 - DPS