Agenda

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AI- 46138

Commissioners Court

Meeting Date:	02/25/2019
Award of Replacement Wheel Loader / Trade In Offer
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information

Department Action

Public Works requests Commissioners Court approval to purchase a Caterpillar 966M Wheel Loader from Holt Cat. This purchase is to replace vandalized unit #55242-S/N TFS01115 (2013 Cat 966K Wheel Loader). Holt Cat is also offering a $15,000 trade in for this unit. Acceptance of the trade-in would result in a net cost of $395,603 for this replacement. Risk management will fund up to the amount reimbursed by insurance; Road and Bridge funds will be utilized for any remaining balance.

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval to award contract 2019-002A to Holt Cat, Ltd. under their Sourcewell Cooperative contract 032515-CAT to purchase a Caterpillar 966M Wheel Loader for the amount of $410,603 and further approve a $15,000 trade in for unit 55242-S/N TFS01115 (2013 Cat 996K Wheel Loader) which was vandalized. Total cost including trade-in will be $395,603.00. MD

HR and/or IT Action

Budget Department Action

Funds available in the amount of $410,603.00 for the award of Contract No. 2019-002A, Wheel Loader, with Holt Texas, LTD. Project BA established from current fund balance to purchase item now. Total cost of replacement, including trade-in in the amount of $15,000.00, will be $395,603.00. Insurance estimated to cover approximately $175,000 of the total cost. The remaining balance will be funded by the Road and Bridge Fund. The Auditor's Office will journal the expense portion covered by insurance from Road and Bridge Fund to Insurance Fund when the check is received. (1010) - Road & Bridge Fund and (5501) - County Insurance.

Auditor's Office Action

Funds available in the Road and Bridge Fund and the County Insurance Fund.

Commissioners Court

Purchase of a Caterpillar 966M Wheel Loader (Contract No. 2019-002A) to Holt Cat, Ltd. and further approve a $15,000 trade-in for unit number 55242 that was vandalized and budget amendment in the amount of $410,603 for same, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$410,603.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BAM7501 -1010-750010001-809007

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Holt offer
Tabulation
Form 1295
2252 Certification
Journal Proof Report