Agenda

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AI- 46890

Commissioners Court

Meeting Date:	08/05/2019
FY20 Maintenance Contract Renewal Authorization for Laserfiche Maintenance
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Amendment

Information

Department Action

At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to authorize the renewal of the current maintenance contract with MCCi for Laserfiche document management maintenance and support. The FY20 renewal will be budgeted as part of the non-departmental budget request. The estimated cost of the maintenance agreement is $108,228.50.

This line item will be included as part of the regular FY20 maintenance request.

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval of Amendment No. 2 to Maintenance, Records Managment System (Laserfiche) (2013-019) with MCCi, LLC through BuyBoard Contract 544-17 for the for the period October 1, 2019 through September 30, 2020 in the amount of $108,228.50 and further authorize Purchasing Agent to execute same. sh

HR and/or IT Action

Budget Department Action

Budgeted funds available upon adoption of the FY 2020 Budget in the amount of $108,228.50 for Amendment No. 2 to Maintenance, Records Management System (2013-019). Contract term is October 1, 2019 through September 30, 2020. General Fund (0001).

Auditor's Office Action

Funds available in the General Fund. Budget anticipated to be approved for FY 2020.

Commissioners Court

No. 2 to Software Maintenance, Records Management System (Contract No. 2013-019) with MCCI, LLC through BuyBoard Contract 544-17, to extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

108228.50

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Renewal will be funded from FY20 non-departmental computer maintenance account.

Attachments
Court Order
Court Memo
Renewal Amend
Quote Document 1
1295
2252