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AI- 46999
Commissioners Court
Meeting Date: 08/19/2019  
FY20 Maintenance Contract Renewal Authorization for Tyler Odyssey Softcode & Biometrics Agreement
Submitted By: Greg Elliott
Department: Information Technology  
Request Type: CONSENT Agenda Area: Contract Renewal

Information
Department Action

At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to authorize the renewal of the current maintenance contract with Tyler Technologies for Odyssey Softcode and Biometrics Maintenance. This renewal, billed separately by the vendor, is in addition to the base agreement for the core modules. The FY20 renewal will be budgeted as part of the non-departmental budget request. The Softcode and Biometrics maintenance renewal is approximately $43,900.00.

 

This line item will be included as part of the regular FY20 maintenance request.

 

Please note that the Odyssey Supervision maintenance quoted by Tyler is currently under review by the IT and purchasing departments. Should it be determined that the quoted line item is correct, and the county owes the payment to Tyler Technologies, IT will submit another agenda request.

 

Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew software maintenance with Tyler Technologies, Inc. for Odyssey Softcode (2017-085) and Biometrics (2016-202) for the period of October 1, 2019 through September 30, 2020, per the attached in the amount of $43,905.90. cw

Note: Tyler Technologies, Inc. is the sole source provider for Odyssey Software System per Court Order 2015-714-09-28.

The line item for Odyssey Supervision maintenance quoted by Tyler is currently under review by IT and Purchasing and is not included in this award. Should it be determined that the quoted line item is needed, IT will submit another agenda request.

 

 

HR and/or IT Action
Budget Department Action
Budgeted funds available in the amount of $43,905.50 for renewal of the maintenance contract 2017-085  for Odyssey Softcode and 2016-202 for Biometrics. Odyssey Supervision is still under review and will be brought back to court if it is determined it is needed. Contract term is October 1, 2019 through September 30, 2020. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund. Budget is anticipated to be approved for FY 2020.
Commissioners Court
Odyssey Softcode (Contract No. 2017-085), Biometrics (Contract No. 2016-202) and Court Supervision (Contract No. 01318-09) Maintenance with Tyler Technologies to extend the contract for one (1) year through and including September 30, 2020, Information Technology.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 43,905.90
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 0001-10001-0001-41-30-0000-637503
Fund Transfers
Remarks:

This line item will be included as part of the regular FY20 maintenance request.

Attachments
Court Order
Memo - revised
Court Order No. 2015-714-09-28 (Sole Source)
Maintenance and Support Services Agreement
Odyssey Biometrics Amendment
Softcode Agreement
FY2020 Quote - Biometrics & Supervision
FY2020 Quote - Softcode
2252 form - revised

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