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AI- 47283

Commissioners Court

Meeting Date:	10/14/2019
Renewal of Contract 2016-125 for Printing: General Office Forms with Safeguard Business Systems, Inc.
Submitted By:	Cynthia Silva
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Change Order

Information

Department Action

Request Commissioners' Court consideration and any action regarding approval to renew IFB 2016-125 with Safeguard Business Systems, Inc. per the attached documentation.

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval of change order No. 3 to IFB 2016-125 with Safeguard Business Systems, Inc., to 1) include a price redetermination per section 4.7 of the contract, (see attached), and 2) to extend the contract for the period of October 1, 2019 continuing through and including September 30, 2020 and further allow purchasing agent to execute the same. cls Renewal 3 of 4 FY17 Expenditures $11,955.25; FY18 Expenditures $31,747.76; FY19 Expenditure $7,900.20

HR and/or IT Action

Budget Department Action

Budgeted funds available to renew Contract 2016-125 for Printing, General Office Forms with Safeguard Business Systems, Inc., for one (1) year with a price redetermination. Contract period is October 1, 2019 through September 30, 2020. Various Accounts - County wide.

Auditor's Office Action

Funds available in various funds per attached.

Commissioners Court

No. 3 to Printing, General Office Forms (IFB No. 2016-125) with Safeguard Business Systems, Inc. to extend the contract for one (1) year through and including September 30, 2020, include a price redetermination per section 4.7 and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various - 626562

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Change_order
FY20 pricing spreadsheet
Vendor letter
1295 form
2252_form