Agenda

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AI- 47920

Commissioners Court

Meeting Date:	02/03/2020
Award of Cooperative Quote No. 2019-288 for Preservation of County Clerk Birth Records and Probate Case Files
Submitted By:	Tonya Kellogg
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Award

Information

Department Action

Award of Cooperative Quote No. 2019-288 for the preservation of the County Clerk's remaining birth records and probate case files.

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval to award Coop Quote No. 2019-288, County Clerk Records Preservation to the following vendors:
Probate Records - NBS Holdings, LLC dba Data Preservation Solutions per contract DIR-TSO-4038
Birth Records - Kofile Technologies, Inc. per TXMAS-18-3602
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HR and/or IT Action

Budget Department Action

Budgeted funds available for the award of Cooperative Quote No. 2019-288, County Clerk Records Preservation Project, with NBS Holdings, LLC dba Data Preservation Solutions and Kofile Technologies, Inc. (0003) - County Clerk Records Archive Fund.

Auditor's Office Action

Funds available in the County Clerk Records Archive Fund.

Commissioners Court

County Clerk Records Preservation Project (Coop Quote No. 2019-288) to various vendors, County Clerk.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,889,720

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0003-08040-0001-41-30-0000-62626406

Fund Transfers

Remarks:

Budgeted funds available in the amount of $1,889,720 in Records Archive Fund (0003). Balance of $2,352,102 as of January 23rd, 2020.

Attachments
Court Order
Memo
Contract Data
Evaluation
Award Letter - Data Preservation
Award Letter Kofile
1295 - Kofile
1295 - Data Preservation
2252 - Kofile
2252 - Data Preservation