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AI- 48016
Commissioners Court
Meeting Date: 02/24/2020  
Software Evaluation for Alternate Portable Document Format Software
Submitted By: Greg Elliott
Department: Information Technology  
Request Type: CONSENT Agenda Area: Miscellaneous

Information
Department Action

The Collin County Information Technology department requests approval to conduct a no cost 60-day evaluation of the FoxIT Phantom PDF Business software. This software evaluation is occurring alongside the Tyler Odyssey Court Case Management software and, if successful, may replace the Adobe Acrobat Pro DC licenses, installed as part of the counties Adobe ETLA agreement. Adobe has introduced business process changes requiring a greater level of user management for the county network support technicians. Additionally, these changes enable storage accounts for each user in the Adobe Cloud, which the county cannot disable. This storage, combined with the management requirements, introduces additional data leak possibilities and decreases our cyber-security posture.

 

A successful evaluation will lead to an FY21 budget request to migrate from the Adobe product.

Purchasing Department Action
Request Commissioners Court appoval to conduct a no cost 60 day evaluation of FoxIT Phantom PDF software from Foxit Software Inc.   sh
HR and/or IT Action
Budget Department Action
 Requesting approval to conduct a no cost 60 day evaluation of the FoxIT Phantom PDF Business software. If evaluation is successful Infrmation Technology intends to request the county purchase the software as a part of the FY 2021 Budget. First year cost of the software is estimated to be $95,000. General Fund (0001).
Auditor's Office Action
No action by Auditor.
Commissioners Court
Conduct a no cost 60 day evaluation of the FoxIT Phantom PDF Business Software, Information Technology.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers
Remarks:
There is no cost impact of the evaluation but if the evaluation is successful an FY21 budget program improvement has been submitted that would fund the purchase of this product. The FY21 budget request would be for an initial purchase cost of approximately $95000 to replace software for the current 715 users, a year 2 cost of approximately $16000 for maintenance, and a year 3 cost of approximately $16000 for maintenance. In year 3, the cost of moving to the new software would be approximately $14000 less than our current PDF software cost. 
Attachments
Court Order
Court Memo

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