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AI- 48428

Commissioners Court

Meeting Date:	06/01/2020
ES&S Election System Maintenance Renewal
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Amendment

Information

Department Action

At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to authorize the renewal of the ES&S Election Systems Maintenance per current contract. FY20 renewal funds are from the non-departmental maintenance budget. The cost of the maintenance agreement is $510,360.00

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval of Amendment No. 2 to RFP No. 2018-241, Election Voting System & Services, Maintenance for the period July 1, 2020 through June 30, 2021, and authorize Purchasing Agent to execute same. KG
Renewal 1 of 4

HR and/or IT Action

Budget Department Action

Budgeted funds available in the amount of $510,360 for Amendment No. 2 to RFP 2018-241, Election Voting System & Services, Maintenance for the period July 1, 2020 through June 30, 2021. General Fund (0001).

Auditor's Office Action

Funds available in the General Fund. Budget is anticipated to be approved for FY 2021.

Commissioners Court

No. 2 to Election Voting System & Services (RFP No. 2018-241) with Election Systems & Software, LLC to extend the contract for one (1) year through and including June 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

510,360.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order
Court Memo
Amendment
Contract
1295 Form
2252 Certification