Agenda

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AI- 48730

Commissioners Court

Meeting Date:	07/20/2020
Renewal and Change Order - Specialized Printing for Elections
Submitted For:	Bruce Sherbet	Submitted By:	Bruce Sherbet
Department:	Elections
Request Type:	CONSENT	Agenda Area:	Change Order

Information

Department Action

Request Commissioner's Court consideration and approval to accept the renewal and Change Order 1 of IFB 2019-270: Supplies, Specialized Printing for Elections to Jayden Graphics, Inc.

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval of Change Order No. 1 to IFB 2019-270 Specialized Printing for Elections to Jayden Graphics Inc. to 1) extend the contract for the period October 1, 2020 through and including September 30, 2021 and 2) add one (1) line item to the contract, 3) add Force Majeure to Terms of Contract, and authorize Purchasing Agent to execute same. hda
Contract Renewal 1 of 3.
FY20 Expenditures to date - $45,450.50
FY19 Expenditures - $21,173.00

HR and/or IT Action

Budget Department Action

Budgeted funds available upon adoption of the FY 2021 Budget for Change Order No.1 of IFB 2019-270 Supplies, Specialized Printing for Elections with Jayden Graphics, Inc. Renewal for one (1) year to include various changes to the contract. Contract periold October 1, 2020 through September 30, 2021. (0001)-General Fund.

Auditor's Office Action

Funds available in the General Fund. Budget anticipated to be approved for FY 2021.

Commissioners Court

No. 1 to Supplies: Specialized Printing for Elections (IFB No. 2019-270) with Jayden Graphics, Inc. to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Elections.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

147,240

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-05001-0001-41-30-0000-626562-

Fund Transfers

Remarks:

Attachments
Court Order
Department Memo
Change Order Document
1295 Form
Chapter 2252 Certification
Bid Tabulation