Agenda

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AI- 50440

Commissioners Court

Meeting Date:	06/21/2021
RFP No. 2018-241 Election Voting System & Services-Contract Amendment No. 7
Submitted For:	Bruce Sherbet	Submitted By:	Bruce Sherbet
Department:	Elections
Request Type:	CONSENT	Agenda Area:	Amendment

Information

Department Action

Requesting Commissioner's Court consideration and approval of Contract Amendment No. 7 per attached documents, for annual maintenance renewal of voting equipment and software, and updated services agreement for Ballot on Demand (BOD) system.

Purchasing Department Action

Requesting Commissioners Court consideration and any action regarding approval of Amendment No. 7 to 2018-241, Election Voting System & Services, with Election Systems & Software, LLC, and authorization for Purchasing Agent to execute the same. This amendment 1.) renews the contract for the period of July 1, 2021, through and including June 30, 2022 (renewal 2 of 4); and 2.) adds a Ballot on Demand System, Ongoing Licence, Software Maintenance and Services Agreement for the Balotar system. MRM

HR and/or IT Action

Budget Department Action

Budgeted funds available in the amount of $522,049.27 for Amendment No. 7 to RFP 2018-241, Election Voting System & Services, Maintenance for the period July 1, 2021 through June 30, 2022. Updated services agreement for Ballot of Demand (BOD) system at no additional charge. General Fund (0001).

Auditor's Office Action

Funds available in the General Fund. Budget anticipated to be approved for FY 2022.

Commissioners Court

Amendment No. 7 to Election Voting System & Services (RFP No. 2018-241) with Election Systems & Software, LLC to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Elections.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

522,049.27

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order 2021-595-06-21
Department Memo
Amendment
Agreement
2252
1295 (Redacted)