Agenda

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AI- 42003

Commissioners Court

Meeting Date:	08/22/2016
ILA with the City of Parker for the funding of the relocation of water utilities along FM 2514 - NEW Bond Project 07-00-64
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information

Department Action

TxDOT is in the process of completing the final engineering and right of way acquisition for FM 2514 (Parker Rd) from FM 2551 to FM 1378. This project is scheduled to let in the Spring of 2018. The project has some Regional Toll Revenue funding allocated to it and has been chosen as a PROP 1 candidate for construction funding.

In order for the project to stay on schedule, utilities must be cleared prior to the letting date. Water utilities, owned by the City of Parker, have been identified as being in conflict with this project and will be required to be relocated.

TxDOT has initially stated that the City of Parker’s water line is eligible for reimbursement, however the city must front the expense. The City is requesting the County’s assistance through a bond fund transfer and a loan in order to provide the funding necessary to design, obtain easements for and construct the relocation of the lines in conflict.

The city estimates the total cost to be $1,710,000. The City of Parker has some remaining Bond funds in the 2007 Bond Account, 07-055 for McCreary Rd from Parker Rd. to McWhirter Rd. in the amount of $367,247. The remaining $1,342,753 would need to come from the County’s Discretionary funds, or more specifically, from the Bond Project #07-00-56 for SH 78 from FM 6-CR 557. This SH 78 project was funded with the $29M in Discretionary that was sold in 2015. It is anticipated that this funding will not be needed before being reimbursed.

Once the city is reimbursed by TxDOT, the city will reimburse the county for all funds expended. If for some reason, the state identifies some portion of the project as non-reimbursable, then the county will only fund up to the available amount in the 2007 McCreary Rd bond project account up to $367,247 as long as the city shows 50% match on those dollars. Any non-reimbursable amount exceeding $367,247.00, expended by the County from its Discretionary Funds, will be reimbursed to the County by the City.

ACTION:
We request Commissioners Court consider approval of the Interlocal Agreement with the City of Parker for the funding of the relocation of water utilities along FM 2514– New 2007 Bond Project #07-00-64; and authorize Judge Keith Self to sign the ILA.

Purchasing Department Action

Request Commissioners' Court consideration and any action regarding approval of an interlocal agreement between Collin County and the City of Parker concerning the relocation of water utilities along FM 2514 (Parker Road) from FM 2551 to FM 1378 and further authorize the County Judge to execute same. md

Collin County's contribution is a NTE $1,710,000.00.

HR and/or IT Action

Budget Department Action

Budgeted funds available in Project 07-055 City of Parker McCreary Rd from Parker to McWhirter as well as Project 07-00-56 SH78 : FM6 - CR557 for the ILA with the City of Parker. BA to move funding into new Project 07-00-64 for relocation of water utilities along FM2514. County to be reimbursed by the City of Parker for all funds expended unless the state identifies some of the project to no be reimbursable. In that case, the County will only fund up to the $367,247 available in the McCreary Rd Project 07-055. Bond Funds (430,431,440).

Auditor's Office Action

Funds available in the bond funds. Budget amendment will be processed upon approval.

Commissioners Court

Interlocal Agreement with the City of Parker for the relocation of water utilities along FM 2514 (Parker Road) from FM 2551 to FM 1378 (Bond Project No. 07-00-64) and budget amendment in the amount of $1,710,000 for same. County participation NTE $1,710,000, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,710,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	430-7530-680.92-80 / 07-00-64
2:	431-7530-680.92-80 / 07-00-64
3:	440-7530-680.92-50 / 07-00-64

Fund Transfers

Remarks:

FY 2016 BUDGET ADJUSTMENT

Trans Amt:

$41,129

From:

430-7530-680.92-80 / 07-055

To:

430-7530-680.92-80 / 07-00-64

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

$326,118

From:

431-7530-680.92-80 / 07-055

To:

431-7530-680.92-80 / 07-00-64

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

$1,342,753

From:

440-7530-680.92-50 / 07-00-56

To:

440-7530-680.92-50 / 07-00-64

Dept. Name:

Additional Line Items:

Remarks:

Attachments
Draft Court Order
Memo
Parker request Letter
ILA
Utility relocation Map