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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
August 17, 2020
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Webb

Pledge of Allegiance – Commissioner Hale

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 48913   Personnel Appointments, Human Resources. 
 
Attachments:
Appointments
 
2. 48914   Personnel Changes, Human Resources. 
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 48858   P-Card disbursements, Auditor. 
 
Attachments:
Disbursements
 
2. 48868   Intra-County transfers transmitted on July 17, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers_07.17.2020
 
3. 48866   Intra-County transfers transmitted on July 23, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers_07.23.2020
 
4. 48883   Intra-County transfers transmitted on July 31, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers_07.31.2020
 
5. 48894   Addendum No. 1 to Road Materials, Cement Treated Base & Cement Stabilized Backfill (IFB No. 2020-241) to make various changes to the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum No. 1 - Extend
 
6. 48895   Addendum No. 1 to Onsite Grinding, Mulching & Removal of Debris (IFB No. 2020-243) to make various changes to the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum No. 1
Addendum 1 - Revised Special Conditions
 
7. 48912   Affidavit for supplemental salaries utilizing the Sheriff's Office Federal Forfeiture Fund and budget amendment in the amount of $3,598 for same, Sheriff.
 
Attachments:
Memo
Supplemental Salary Breakdown
Supplemental Salary Form
Affidavits
Journal Proof Report
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 48870   Disbursements for the period ending August 11, 2020, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 48871   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c.   Tax Refund(s):
 
1. 48844   Tax refunds totaling $92,179.40, Tax Assessor-Collector. 
 
Attachments:
Court Order
Summary sheet 8/17/20
 
2. 48881   Tax refunds totaling $577.14, Tax Assessor-Collector. 
 
Attachments:
Court Order
Summary sheet 8/17-a/2020
 
d.   Advertisement(s):
 
1. 48906   Veterinary and Animal Care Supplies (IFB No. 2020-244), Development Services. 
 
Attachments:
Court Order
Memo
Bid
Legal Notice
 
e.   Award(s):
 
1. 48903   Engineering Services, Geotech and Materials Testing for Roads and Buildings (RFQ No. 2020-200), and further authorize the Purchasing Agent to finalize and execute the Professional Services Agreement for same, Engineering. 
 
Attachments:
Court Order
C&P Memo
 
2. 48769   ArcGIS Software Maintenance (Coop Quote No. 2020-369) to Environmental Systems Research Institute, Inc., utilizing DIR Coop Contract No. DIR-TSO-3446, Information Technology. 
 
Attachments:
Court Order
Memo
ESRI Quote
DIR TSO 3446 Terms & Conditions
1295 Form
2252 Certification
 
3. 48867   Road Materials: Cement Treated Base & Cement Stabilized Backfill (IFB No. 2020-241) to Martin Marietta Materials, Inc., Public Works.
 
Attachments:
Court Order
Memo
Award Letter
Contract data
Bid tab
1295 form
2252 form
 
f.   Agreement(s):
 
1. 48897   Interlocal Jail Services Agreement (Agreement No. 2020-371) with the Town of St. Paul effective October 1, 2020 through and including September 30, 2021, Sheriff. 
 
Attachments:
Court Order
Memo
Agreement
FY21 Jail Services Billing
 
g.   Amendment(s):
 
1. 48862   No. 2 to Interlocal Agreement for Jail Services (Agreement No. 2019-085) with Wise County to extend the contract for one (1) year through and including September 30, 2021, add force majeure to the terms and conditions, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order
Memo
Amendment
Original Contract
 
2. 48879   No. 2 to Preparation of final plans, specifications and estimates (PS & E) for the Collin County Outer Loop, Segment 3B East of Preston Rd (SH 289) to Custer Rd (FM 2478) (Contract No. 2019-269) with Jacobs Engineering Group, Inc. to add the preparation of easement documents and right-of-way staking for fence relocations, and further authorize the Purchasing Agent to finalize and execute same, Special Projects. 
 
Attachments:
Court Order
agenda memo
Contract Amendment 2
additional scope
Supplemental Fee Schedule
2252 Certification
 
3. 48901   No. 3 to Election Voting System & Services (Contract No. 2018-241) with Election Systems & Software, LLC to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Elections. 
 
Attachments:
Court Order
Department Memo
Contract Amendment
Third Amendment
Exhibit A
Original Contract
1295 Form
2252 Certification
 
4. 48771   No. 3 to Software Maintenance, Records Management System (Contract No. 2013-019) with MCCi, LLC, utilizing BuyBoard Contract No. 544-17, to extend the contract for one (1) year through and including September 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, Information Technology. 
 
Attachments:
Court Order
Memo
Contract Amendment
Renewal Quote
1295 Form
2252 Certification
 
5. 48774   No. 10 to Voter Registration & Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Memo
Court Order No. 2016-423-06-20 Sole Source - VEMACS & VoteSafe
Court Order No. 2017-528-07-24 Sole Source - BallotBoard
Contact Amendment No. 10
Invoice FY21 VEMACS Licenses & Support
Invoice FY21 VoteSafe Licenses
Invoice FY21 VoteSafe Support
Invoice FY21 Ballotboard
Voter Fee Schedule
Software and Maintenance Support Agreement
1295 Form - Redacted
2252 Certification
 
h.   Budget adjustment(s)/amendment(s):
 
1. 48878   $17,845 to reallocate funds for the Spay/Neuter Program, Development Services. 
 
Attachments:
Court Order
Memo
Back-up
MUNIS
 
2. 48907   $2,456 to reallocate funds for the Spay/Neuter Program, Development Services. 
 
Attachments:
Court Order
Memo
Back-up
MUNIS
 
3. 48904   $70,267 for the purchase of emergency riot gear, Sheriff. 
 
Attachments:
Court Order
MEMO
Journal Proof
 
i.   Receive and File, Auditor:
 
1. 48863   Monthly financial reports for June 2020. 
 
Attachments:
Court Order
Memo for Monthly Financial Reports for June 2020
June 2020 Balance Sheet
June 2020 Revenues, Expenditures and Changes in Fund Balance
June 2020 Cash and Investments
June 2020 Year to Date Schedule of Transfers
June 2020 Schedule of Long Term Debt
June 2020 Commissioners Court Approved Expenditures Budgets
June 2020 Employee Insurance Fund
Employee Medical June 2020
 
j.   Filing of the Minute(s), County Clerk:
 
1. 48888   July 27, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, July 27, 2020
 
k.   Miscellaneous
 
1. 48905   Temporary Construction Easement for the Justice of the Peace and Constable, Precinct 2 building in Lavon, Construction & Projects. 
 
Attachments:
Court Order
Memo
Easement
 
2. 48896   Acceptance of the 2020 Help America Vote Act (HAVA) Election Security Sub-Grant from Texas Secretary of State in the amount of $120,00 with a required county match of $16,000, Elections.
 
Attachments:
Court Order
Dept Memo
Grant Funding Purposes
DocuSign Award
Grant Review Committee Form
 
3. 48898   Increase election worker pay and pay a one-time payment to election judges, alternate judges, and election clerks for attending election worker training courses for the November 5, 2020 General and Special Elections, Elections. 
 
Attachments:
Court Order
Department Memo
 
4. 48899   Upgrade of 10 new iPhones, and purchase of 120 new iPhones and monthly phone service costs, Elections. 
 
Attachments:
Court Order
Department memo 8 17 20
Cell Phone Expenditures
 
5. 48900   Appointment of Election Judges and Alternate Election Judges effective August 17, 2020 through and including July 31, 2022 pursuant to Section 32.002 of the Texas Election Code, Elections. 
 
Attachments:
Court Order
Department Memo
Data From 2018 Gubernatorial Election
Democratic Precinct Judges and Alternates Appointed for 2020-2022.pdf
Republican Judges and Alternates Appointed 2020-2022.pdf
 
6. 48908   Redesignation of Private Roads in Desert Creek RV Estates with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order
DesertCreekRVP_ReqMamo
Petitions-signed
Req_Letter
RVP_SiteMap
Mapgrid_18N4
Mapgrid_19N3
 
7. 48902   Grant application for the FY 2021 Mentoring Program for Youth grant through the U.S. Department of Justice, Office of Juvenile Justice & Delinquency Division Prevention, Juvenile Probation. 
 
Attachments:
Court Order
Memorandum
Grant Project Abstract
Narrative Budget
Grant Summary Form
Mentoring Program For Youth
Grant Review Committee Form
 
8. 48884   2021 Holiday Schedule, Human Resources.
 
Attachments:
Court Order
Holiday Schedule 2021
2021 Holiday Schedule Memo
 
9. 48915   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Appointments
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 48836   Reassignment of three (3) Deputy Sheriff positions (pay grade 556) from Sheriff's Office 50001 to Jail Sergeants (pay grade 556) Jail Operations 50030, Sheriff.
 
Attachments:
Court Order
Memo
 
6. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 4.
 
Attachments:
RTC Packet
 
7. 48410   COVID-19 Update, Administrative Services.
 
Attachments:
Court Order
 
8. 48414   Utilization of CARES funding, Commissioners Court.
 
Attachments:
2020-08-14 COVID Funding Spend.pdf
ZoomGrants Weekly Metrics
July US Treasury Report.pdf
Interim-Report-of-Costs-Incurred-by-State-and-Local-Recipients-through-June-30.pdf
PO Tracking - Covid 19 PPE.pdf
Collin County Cities Business Grant Programs
QUICK STATS.pdf
Collin CARES Flyer
Court Order 2020-400-05-11
431- AI48414
2020 07 31 City Business Grant Programs - Updated 08 13.pdf
2020 08 12 City Use of CARES Act Funds for Small Businesses.pdf
Small Business Grant Criteria Selection.pdf
OUTSIDE AGENCIES
Food Pantry Tracking updated 8-14-2020.pdf
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Personnel (551.074)
 
48967   FY 2021 salary increases for the County Administrator, Elections Administrator, and County Extension Agents, Human Resources. 
 
Attachments:
Court Order
Court Order
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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